Graphic Design Services
| Bidders ID: | NBD25089786063249325 |
|---|---|
| Due Date: | Jun 10, 2026 |
| Posted Date: | May 13, 2026 |
| Level of Government: | State & Local |
| State: | California |
| Agency: | Northern California Power Agency |
| Category: |
|
| Source: | Members Only |
Graphic Design Services
Posted Date: May 13, 2026
Submittal Due Date: June 10, 2026
Attachment Preview
Request for Proposals (RFP)
for Consultant Services
Title: Graphic Design Services
Bid No. LR 2603
RFP Issue Date:
RFP submittal Deadline:
Contract Administrator:
Address:
Phone:
Email:
Wednesday, May 13, 2026
Wednesday, June 10, 2026, 5:00 pm PST
Emily Lemei
Northern California Power Agency
651 Commerce Drive
Roseville, CA 95678
(916) 781-4293
emily.lemei@ncpa.com
REQUEST FOR PROPOSALS (RFP) LR2603
FOR CONSULTANT SERVICES
TITLE: Graphic Design Services
Table of Contents
1. INTRODUCTION ………...…………………………………………………………….
1
2. SCOPE OF SERVICES …………………………………………………………………
1
3. INSTRUCTIONS TO RESPONDENT .……………………………………………
2
4. TENTATIVE TIMELINE ……………………………………………………………….
6
5. PROPOSAL FORMAT REQUIREMENTS ……………………………………….
6
6. CONTRACT TYPE AND METHOD OF PAYMENT ………………………….
9
7. EVALUATION PROCESS …………………………………………………………….
10
ATTACHMENTS
A. RESPONDENT INFORMATION FORM ……………………………………... A-1
B. FORM CONSULTING SERVICES AGREEMENT ……………………….. B-1
Section 4. Insurance Requirements …………………………………. B-3
Exhibit A – Scope of Services ……………………………………………. B-13
Exhibit B – Compensation Schedule and Hourly Fees ……….. B-14
1. INTRODUCTION
The Northern California Power Agency (“NCPA” or “Agency”) is a joint powers agency, a
public entity established under California Government Code sections 6500 et seq. NCPA was
established in 1968 by a consortium of locally owned electric utilities to make joint
investments in energy resources that would ensure an affordable, reliable, and clean supply
of electricity for customers in its member communities. NCPA members include
municipalities, a rural electric cooperative, and other publicly owned entities for which the
not-for-profit agency provides such services as the generation, purchase, aggregation,
scheduling, and management of electrical energy. NCPA Members are: the Cities of
Alameda, Biggs, Gridley, Healdsburg, Lodi, Lompoc, Palo Alto, Redding, Roseville, Santa
Clara, Shasta Lake, and Ukiah, the Plumas-Sierra Rural Electric Cooperative, the Port of
Oakland, the San Francisco Bay Area Rapid Transit District, and the Truckee Donner Public
Utility District (individually referred to as “Member” or collectively as “Members”
hereafter).
Services provided under any service contract(s) subsequently entered into by NCPA
pursuant to this RFP may include services directly to the Agency, or as requested by the
Agency and consistent with the terms of the agreement, to Agency members, Southern
California Public Power Authority (“SCPPA”) or SCPPA members to serve their respective
utility customers’ needs. The service and work products would be ordered and approved
directly by NCPA, and the billing would be administered through NCPA.
2. SCOPE OF SERVICES
The primary purpose of this RFP is to select successful Respondent(s) to provide graphic
design services to NCPA and its Members through an agreement between Agency and
successful Respondent(s). Materials developed for NCPA under the scope of an executed
agreement(s) with successful Respondent(s) may be shared and used by NCPA Members
for commercial purposes. In some cases, NCPA may request the creation of designs that
can be rebranded by NCPA Members for their individual use.
NCPA is seeking proposals for graphic design services including, but not limited to:
1. General Graphic Design Services
• Design templates in InDesign, Photoshop, Adobe Illustrator, as required
• Create custom brochures, conference agendas/programs, flow charts, models,
illustrations, and other graphics
• Create content for customer education and outreach campaigns
• Import content into approved templates
• Create unique marketing and communications collateral, as needed. Examples
include: one-sheeters/fact sheets, brochures, posters, event designs (logos,
signage, designs for promotional materials), evites/emails, banners, business
cards, fliers, templates, reports, and social media graphics
LR2603 – Graphic Design Services
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• Provide photography retouching and editing
• Provide final compilation of documents in print and/or electronic formats (e.g.
PDF, JPEG, GIF, PNG, PSD, EPS, or other design file formats) as needed and
specified for each project
2. Presentation Graphics
• Design presentation templates in deck slide software (e.g., PowerPoint)
• Create custom flow charts, models, illustrations, and other graphics
• Import content into approved template
• Develop supplementary materials, such as handouts and creative leave-behinds
• Provide final compilation of documents in print and/or electronic formats as
needed
3. Special Projects
• ADA-compliant designs and ADA compliance review of graphics
• Website design
• Support for the development of promotional videos
• Complex visual representation of information and/or processes (including
infographics)
• Interface and coordinate with third party vendors, (e.g. printer companies,
signage companies, translation services)
• Instruction on printing and use of in-house copy machines for NCPA staff for
those projects that can be finalized in-house at NCPA.
Agency intends to execute one or more agreements with successful Respondent(s). Agency
seeks proposals for a term of five years, with an estimated start date in August 2026.
Agency reserves the right, in its sole discretion, to consider proposals or execute contracts
with successful Respondents for an agreement term that is greater than or less than that
potential five years, which may or may not be structured to include options to extend the
terms of the Agreement.
The form Consulting Services Agreement is included as Attachment B. Services provided
under the agreement may include services directly to the Agency or, as requested by the
Agency, to NCPA Members, Southern California Public Power Authority (SCPPA), or SCPPA
Members. Respondents should thoroughly review the agreement in its entirety.
3. INSTRUCTIONS TO RESPONDENT
Any Respondent who submits a Proposal agrees to do so without legal recourse against
Agency, their Commissions, managers, agents, Consultants or Members for rejection of any
response(s), for failure to execute an agreement for any reason, or for any costs relating to
the Proposal including the costs of preparation. Agency shall not be liable to any
LR2603 – Graphic Design Services
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Respondent or party at law or in equity for any reason whatsoever for any acts or omissions
arising out of or in connection with this RFP.
By submitting its Proposal, each Respondent waives any right to challenge any valuation by
Agency of any responses of any Respondent or any determination of Agency to select or
reject any response of any Respondent or to take any action contemplated by this RFP,
including any right of a Respondent to intervene in any governing body proceeding for the
purpose of protesting the selection or rejection of any Respondent, any other decision of
Agency contemplated by this RFP or any resulting agreement related to a selected
Respondent. Each Respondent, in submitting its response, irrevocably agrees and
acknowledges that it is submitting its Proposal subject to and in agreement with the terms
of this RFP and agrees that Agency shall be entitled to specific performance of their rights
hereunder and injunctive relief.
3.1 Public Nature of Proposal
All Proposals submitted in response to this RFP become the exclusive property of
Agency. All Proposals received in response to this RFP become a matter of public
record and shall be regarded as public records, except as noted herein. If the
Respondent so specifies and clearly identifies portions of its response as
“PROPRIETARY AND CONFIDENTIAL”, Agency will make reasonable efforts to treat the
marked portions as confidential information (“Confidential Information”). Agency
reserves the right to release such Confidential Information to its agents, Consultants,
or Participating Members for the purpose of evaluating a Proposal. Such agents,
Consultants and Participating Members will be required to observe the same care
with respect to disclosure as Agency. Under no circumstances will Agency, their
Commission, managers, agents, Consultants or Participating Members, be liable for
any damages resulting from any disclosure of Respondent’s Confidential Information
during or after this RFP process.
Although the California Public Records Act recognizes that certain confidential trade
secret, proprietary and similar information may be protected from disclosure, Agency
may not agree that Confidential Information that a Respondent submits is indeed
confidential under California law. If a request is made for Confidential Information
and Agency do not agree that it is confidential under California law, Agency shall
provide the Respondent who submitted the Confidential Information with reasonable
notice to allow the Respondent to seek protection from disclosure by a court of
competent jurisdiction.
3.2 Rights of Agency
This RFP does not commit Agency, or any Participating Member, to enter into a
contract.
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