Request for Bid
WSCD-25-064 Repair and Replace Concrete
Paving
1. Request for Bid
The Waukee Community School District (District) seeks a qualified Bidder to provide as
needed concrete maintenance, repair, replacement, and small project services at
District-owned facilities and properties located within the City of Waukee, Dallas County,
Iowa.
Services shall be provided on an as needed basis and are intended solely for non-public
improvement maintenance and repair needs.
The awarded bidder shall visit all sites identified in Exhibit A - Paving Repair Plans and
make notes on each site and grade them. The District will make a determination on
what grades to replace based on those notes and grades.
All concrete repairs selected by the district shall be completed no later than July 31,
2026.
Any additional District-requested repairs shall be completed by the end of the applicable
contract term.
Waukee CSD intends to award one (1) bidder.
1.1 Please complete and include the following in the Bid Response:
1.1.1 Complete Attachment A - Pricing Form. (Bids should include all goods and
services necessary to complete the services).
1.1.2 Attachment B- Bid Certification Form.
1.1.3 Attachment C - Conflict of Interest Form.
1.1.4 Attachment D - Insurance Requirements
1.1.5 Attachment E - Sex Offender Acknowledgement Form
1.1.6 Proof of current Iowa Division of Labor Contractor Registration pursuant
to Iowa Code Chapter 91C
1.1.7 OSHA 10 compliance acknowledgment
1.1.8 Acknowledgment of all addenda, if issued
1.2 Definitions
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RFB WSCD-25-064 Repair and Replace Concrete Paving
For the purposes of this RFB and the resulting contract, the following
terms shall mean:
“District” means Waukee Community School District (or Waukee CSD) that is
issuing the RFB and shall utilize and purchase the services of the selected
Respondent.
“Contract” means the Contractual Agreement(s) entered into with the successful
Respondent(s).
“Contractor” means the awarded Respondent(s) to provide the contractual
services agreed upon.
“Deliverable” means the completion of a milestone or accomplishment of a task.
“General Terms and Conditions” means the General Terms and Conditions for
Services Contracts.
“Bid” means the Bidder’s Bid submitted in response to the RFB.
“Bidder” means the company, organization or other business entity submitting a
proposal in response to this RFB.
“Responsible Bidder” means a Bidder that has the capability in all material
respects to perform the scope of work and specifications of the Contract. In
determining whether a Bidder is a Responsible Bidder, the District may consider
various factors including, but not limited to, the Bidder’s competence and
qualifications to provide the goods or services requested, the Bidder’s integrity
and reliability, the past performance of the Bidder’s and the best interest of the
Agency and the State.
“Responsive Bid” means a Bid that complies with the material provisions of this
RFB.
“RFB” means this Request for Bids and any attachments, exhibits, schedules or
addenda hereto.
2. Contract Term
Final award is contingent upon approval by the Waukee CSD Board of Education and the
District’s legal counsel.
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RFB WSCD-25-064 Repair and Replace Concrete Paving
After selection, Waukee CSD will meet with the Bidder for the purpose of negotiating an
Agreement that is acceptable to both parties. In the event that the parties do not
achieve an acceptable agreement, Waukee CSD reserves the right, at its sole discretion,
to negotiate with other Bidders. Should the above process not result in a contract,
Waukee CSD will re-evaluate relevant issues and take appropriate follow-up action.
The initial contract term shall be one (1) years, beginning on Award Date and ending on
[May 31, 2027], with an option for up to four (4) one-year renewals by mutual
agreement.
3. Notice to Bidders
3.1 RFB Schedule
● Event Open: 05/27/2026 10:30 AM CST
● Question Submission Close: 06/01/2026 2:00 PM CST
● Event Close: 06/04/2026 2:00 PM CST
● Board Notification and Approval: 06/08/2026
3.2 Site Visit/Site Inspection
Bidders who wish to view the site can coordinate a site visit with Director of
Operations Tyler Puls.
3.3 Questions and Answers
All questions regarding this solicitation shall be received via email to
jjanssen@waukeeschools.org by June 1, 2026 2:00 PM CST. The Waukee CSD will
provide responses to those questions deemed appropriate at:
https://www.waukeeschools.org/WaukeeCSD/departments/business-services/no
tice-to-Bidderss-RFB-rfq. Answers will not be provided on an individual basis.
3.4 Communication
Until a contract is awarded, the sole point of contact for this bid opportunity will
be the Purchasing Agent listed in the event.
NOTE: Large files delivered via email may be spammed. Please confirm receipt of
any digital files.
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RFB WSCD-25-064 Repair and Replace Concrete Paving
3.5 Notification of Intent to Award
After responses are evaluated, a Notification of Intent to Award (NOIA) and bid
tabulation will be sent via email of the Waukee CSD’s decision to all Bidders.
3.6 Bid Submission:
Bids are due June 4, 2026 at 2:00 PM CST. Bids shall be submitted electronically
via email to jjanssen@waukeeschools.org as outlined below, prior to the Bid
deadline. Bids should be signed by an authorized individual to bind the firm, and
shall be valid for at least sixty (60) days.
Please mark your email bids: "RFB WSCD-25-064 Repair and Replace Concrete
Paving”. The school district reserves the right to reject any and all bids and to
accept the bid deemed to be in the best interest of the school district in its sole
and absolute discretion.
3.7 Public Records and Requests for Confidential Treatment
Waukee CSD shall treat all information submitted by Bidder as public records
unless the Bidder properly requests that specific parts of the Bid be treated as
confidential at the time of submitting the Bid AND the information is confidential
under Iowa or other applicable law. Waukee CSD’s release of public records is
governed by Iowa Code Chapter 22. Bidders are encouraged to familiarize
themselves with Chapter 22 before submitting a Bid. Waukee CSD will copy and
produce public records as required to comply with Chapter 22 or other applicable
laws.
3.8 No Minimum Guaranteed
Waukee CSD anticipates that the awarded Bidder will provide services as
requested by Waukee CSD. Waukee CSD will not guarantee any minimum
compensation will be paid to the Respondent or any minimum usage of the
Bidders services.
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RFB WSCD-25-064 Repair and Replace Concrete Paving
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