RFP 2026- 505 Office Supplies and Furniture
| Bidders ID: | NBD23366549556844593 |
|---|---|
| Due Date: | Jun 5, 2026 |
| Posted Date: | May 19, 2026 |
| Level of Government: | State & Local |
| State: | Texas |
| Agency: | Taylor County |
| Category: |
|
| Solicitation Number: | RFP 2026- 505 |
| Source: | Members Only |
| Bid Number: |
RFP 2026- 505
|
| Bid Title: |
RFP 2026- 505 Office Supplies and Furniture
|
| Category: | Invitations to Bid |
| Status: | Open |
|
Attachment Preview
Taylor County
Purchasing Agent
Scott Henderson
600 Pecan Street
Abilene, Texas 79602
Phone - 325-738-8602
FAX - 325-674-1375
E-Mail –scott.henderson@taylorcounty.texas.gov
REQUEST FOR PROPOSALS (RFP)
RFP TITLE: OFFICE SUPPLIES & FURNITURE
RFP NUMBER: R.F.P. 2026-505
SUBMISSION DEADLINE: June 5, 2026 at 2:00 P.M.
Purchasing Agent: Scott Henderson
Address: 600 Pecan Street, Abilene, Texas 79602
Phone: 325-738-8602 | Fax: 325-674-1375
Email: scott.henderson@taylorcounty.texas.gov
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ENTITIES WHICH MAY ELECT TO PARTICIPATE IN THIS CONTRACT
COUNTY OF TAYLOR
CITY OF ABILENE
CENTRAL APPRAISAL DISTRICT OF TAYLOR COUNTY
COMMUNITY CORRECTIONS AND SUPERVISION DEPARTMENTS
FOR TAYLOR COUNTY, COLEMAN, AND CALLAHAN COUNTIES
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TERMS AND CONDITIONS
The Taylor County Commissioners’ Court is soliciting bids for furnishing the merchandise,
supplies, services, and/or equipment set forth in this Invitation to Bid. All bids must be
received in the Taylor County Purchasing Office, 600 Pecan Street, Abilene, Texas,
79602, no later than 2:00 p.m. on Thursday, June 5, 2026. Public opening of the bids will
be held in the Taylor County Purchasing Conference Room. All bids which are mailed,
shipped, etc. should be addressed as follows:
Taylor County Purchasing Department
600 Pecan Street
Abilene, Texas, 79602
Attn: Scott Henderson
All bids must be in sealed envelopes clearly marked with Bid Number and Bid Title.
Completed Bids must contain one (1) original and one (1) copy. Original bid must
be clearly marked “ORIGINAL” and contain all original signatures.
The Taylor County Commissioners’ Court reserves the right to reject in whole or in part
any or all bids, waive minor technicalities, and award the bid which best serves the interest
of Taylor County.
Late bids will be returned to the Bidder unopened. Taylor County will not be
responsible for unmarked, or improperly marked bids or bids delivered to the
wrong location.
Bids may be withdrawn at any time prior to the official opening. Alterations made before
opening time must be initialed by the Bidder to guarantee authenticity. After the official
opening, bids may not be amended, altered, or withdrawn without the recommendation
of the Purchasing Agent and the approval of the Taylor County Commissioners’ Court.
All bids become the property of Taylor County and will not be returned to the Bidder.
Taylor County is exempt from Federal excise and sales tax; therefore, tax must not be
included in this bid.
The undersigned agrees, if this bid is accepted, to furnish any and all items upon which
prices are offered, at the price(s) and upon the terms and conditions contained in the
Invitation to Bid. The period of acceptance of this bid will be thirty (30) calendar days
minimum unless the Bidder notes a different period.
Bids must be submitted on the attached Bid Worksheet. By returning the signed Bid
Worksheet, bidders certify that:
1. A packing list or other suitable shipping documents shall accompany each shipment
and shall show (a) name and address of vendor, (b) name and address of the receiving
department, (c) Taylor County Purchase Order Number (if applicable), and (d) the
description of the material shipped, including item number, quantity, etc.
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2. Delivery terms and transportation charges are to be FOB Destination Freight
Prepaid. All charges for delivery and transportation are to be included in the bid
price.
3. Payment shall not constitute an acceptance of the item(s) bid nor impair the County’s
right to inspect or any of its remedies.
4. Goods, supplies, equipment pertaining to this contract shall be F. O. B. inside delivery
to the Department specified on the order.
5. Hours of delivery/service shall be between 8:00 a.m. and 4:30 p.m., Monday through
Friday, unless otherwise stipulated.
6. Invoices shall be sent directly to Taylor County, Purchasing Department, 600 Pecan
Street, Abilene, Texas, 79602. Payments will be processed within 30 days after receipt
of the invoice or items, whichever is later. Invoices must be itemized and must
reference the Taylor County Department Number in order to be processed. Each
entity participating in this contract will have its own procedures for invoicing.
7. Prices bid are to be firm for one year from date of bid opening, unless stated differently
in the specifications section.
8. Bids should be unit prices using the Bid Worksheet form included with this bid.
Purchases will be made on a cash basis. In case the unit price of an item differs from the
extended price for the quantity bid, the unit price shall govern. Taylor County reserves
the right to award this bid to more than one vendor.
9. The price to be paid by the County shall be that contained in the Bid Worksheet, which
the Bidder warrants to be no higher than Bidder’s current prices on orders by others for
products of the kind and specification covered by this agreement for similar quantities
under similar or like conditions and methods of purchase.
10. A list of references of current users is to be furnished in the bid worksheet. Failure
to do so may render the bid unresponsive. Current Taylor County vendors may omit this
requirement.
11. The bidder shall attach to the Bid Worksheet, and it shall be made a part of this bid,
regularly printed literature as published buy the manufacturer, which sets out and
describes the goods, equipment, or supplies to be furnished by the bidder.
12. Any bids not conforming to the specifications shall be rejected. It will be the
responsibility of the bidder to conform to the specifications unless deviations have been
specifically cited by the vendor and acceptance made on the basis of the exception.
13. The Commissioners’ Court will award the bid, which will be followed by the issuing of
a Purchase Order or a letter noting the award. The purchase order or letter of award,
together with the signed Bid Worksheet will be construed as the contractual agreement.
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14. Special Notation: A comparative performance evaluation may be required to assist
in the determination of overall efficiency of similar units. This may include, but is not
limited to, samples of supplies or field test of equipment.
15. Item(s) bid are subject to the County inspection and approval within a reasonable
amount of time. If specifications are not met, material may be returned at bidder’s
expense and risk for all damages incidental to the rejection.
16. Evaluation Criteria: Bids will be evaluated based on the following weighted
criteria, totaling 100%. Taylor County reserves the right to select evaluation methods
deemed most appropriate and will evaluate each bid on a case-by-case basis.
• Pricing (40%): The largest percentage off the manufacturer’s list price from the
standard catalogue.
• Vendor's Ability & Experience (25%): Taylor County’s evaluation of the
vendor’s ability to perform and experience with the product(s) bid.
• Delivery Capabilities (15%): Speed, reliability, and adherence to the delivery
requirements specified in this bid.
• Past Performance & References (10%): Vendor’s past performance record with
Taylor County and/or feedback from provided references.
• Special Needs (10%): Ability to meet the special needs and requirements of
Taylor County and the results of any performance evaluations (if requested).
17. Insurance Requirements: All insurance requirements as outlined in the Texas State
Statutes shall be met prior to any delivery and shall remain in effect during the life of this
contract. The successful bidder shall provide Taylor County with a Certificate of Insurance
demonstrating the following minimum coverages:
• Workers’ Compensation: Statutory limits in accordance with Texas law, including
Employers' Liability.
• Commercial General Liability: Minimum of $1,000,000 per occurrence and
$2,000,000 general aggregate, covering bodily injury, property damage, and
personal injury.
• Commercial Automobile Liability: Minimum of $1,000,000 combined single limit
per accident for bodily injury and property damage, covering owned, hired, and
non-owned vehicles used in the performance of this contract.
• Additional Insured: Taylor County must be named as an Additional Insured on both
the Commercial General Liability and Automobile Liability policies. A waiver of
subrogation in favor of Taylor County is required for all policies, including Workers'
Compensation.
18. Whenever an article or material is defined by describing a proprietary product or by
using the name of a manufacturer, the term “or equal” if not inserted shall be implied. The
specific article or material shall be understood as descriptive, not restrictive.
19. Quantities indicated on the Bid Worksheet are estimates based upon the best
available information. The County reserves the right to increase or decrease the
quantities to meet its actual need without any adjustments in the bid price.
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