Tire Supply & Related Services
| Bidders ID: | NBD22865989151277066 |
|---|---|
| Due Date: | Jul 16, 2026 |
| Posted Date: | Jul 6, 2026 |
| Level of Government: | State & Local |
| State: | Indiana |
| Agency: | City of Evansville |
| Category: |
|
| Source: | Members Only |
| DEPARTMENT | DESCRIPTION | ATTACHED DOCUMENT | CLOSE DATE |
| Purchasing | Tire Supply & Related Services |
Thursday, July 16, 2026 1:30PM CST |
Attachment Preview
Request for Proposal
APA -01-2026
Tire Supply and Related Services
FOR
Various Departments
IN
The City of Evansville
Issue Date:
Issued By:
Transmitted Via:
Inquiries:
Proposals Due:
June 29, 2026
City of Evansville – Vanderburgh County
Purchasing Department
1 NW Martin Luther King Jr. Blvd.
Evansville, IN 47708
City of Evansville – Vanderburgh County Purchasing Dept. Webpage
https://www.evansvillegov.org/city/department/division.php?structureid=130
Questions should be submitted via Email to:
DaChenae Streeter
Purchasing Director
dstreeter@evansville.in.gov
July 16, 2026@ 1:30 P.M.
VENDOR INSTRUCTIONS
INTRODUCTION
The City of Evansville Purchasing Department, on behalf of the Board of Public Works ("City"), is
accepting sealed proposals for an Annual Price Agreement (APA) for Tire Supply and Related
Services. Proposals will be received until 1:30 p.m. CST on July 16, 2026, at which time they will be
publicly opened and read aloud during the Board of Public Works meeting in Room 301 of the Civic
Center Complex, 1 N.W. Martin Luther King, Jr. Boulevard, Evansville, Indiana 47708.
Proposals submitted prior to the scheduled opening shall be delivered to the Purchasing
Department, Room 323, Civic Center Complex, 1 N.W. Martin Luther King, Jr. Boulevard, Evansville,
Indiana 47708. Proposals delivered to the Purchasing Department must be received no later than
1:15 p.m. CST on July 16, 2026. Proposals may also be submitted directly to the Board of Public
Works at the public opening.
All proposal packages must be clearly marked with the following information:
The name of your company
APA-01-2026
Tire Supply and Related Services
Proposal date opening July 16, 2026
The City of Evansville is seeking proposals from qualified vendors to establish an annual price
agreement for the supply of tires and related services. The awarded vendor shall serve as the
primary provider of these goods and services for all City of Evansville departments.
The City also intends to extend the terms, pricing, and conditions of any resulting agreement to
Vanderburgh County departments and the Evansville Vanderburgh School Corporation
(collectively referred to herein as "Participating Entities").
Participation by any Participating Entity shall be strictly voluntary and at the sole discretion of that
entity. Nothing in the resulting agreement shall be construed as requiring any Participating Entity
to purchase exclusively from the awarded vendor.
Any purchases made by Participating Entities shall be governed by the terms and conditions of the
resulting agreement unless otherwise mutually agreed upon in writing between the vendor and
the applicable Participating Entity.
Questions regarding the requirements may be directed to Dachenae Streeter, Purchasing
Coordinator, via email at: dstreeter@evansville.in.gov. Questions will be answered via public
addendum.
SCOPE
The City spends approximately $200,000 annually on vehicle and equipment tires, tire-related
services, and associated supplies. This amount is provided for informational and historical
reference purposes only and does not constitute a guarantee of future spending.
Actual purchases under any resulting contract may vary depending on operational requirements,
equipment usage, and budgetary considerations. No minimum or maximum expenditure or
purchase volume is guaranteed by the City.
The City reserves the right to increase or decrease purchases as needed throughout the term of
the contract. Payment shall be made only for goods and services actually ordered, delivered, and
accepted by the City.It is the intent of this proposal is to establish a twelve (12) month contract
with the potential ability to extend for three (3), one-year periods.
PROPOSAL EVALUATION
EVALUATION CRITERIA
While cost is a factor, it is the desire of the Owners to have a contractor in place that will be able
to provide outstanding service & product to their departments.
Evaluations of the proposals are expected to be completed within ten (10) business days after the
receipt. An evaluation team will evaluate proposals on a variety of qualitative criteria as specified
below.
The primary criteria for Contractor evaluation and consideration are:
Criteria
Points
Pricing
40
Product Availability and Inventory Management
20
Service Capabilities and Response Time
15
Vendor Experience and Qualifications
10
References and Past Performance
5
Reporting, Account Management, and Value-Added Services 10
Total
100
Pricing and Discounts (40 Points)
Competitiveness of tire pricing.
Discount structure from manufacturer or published price lists.
Service and installation pricing.
Transparency and completeness of pricing proposal.
Product Availability and Inventory Management (20 Points)
Ability to supply a broad range of tire brands and sizes.
Local inventory levels.
Ability to source specialty or emergency replacement tires.
Backorder management procedures.
Service Capabilities and Response Time (15 Points)
Installation services.
Roadside or emergency service capabilities.
Turnaround times.
Mobile service availability, if applicable.
Vendor Experience and Qualifications (10 Points)
Years in business.
Experience serving municipalities, fleets, or governmental entities.
Certifications and manufacturer relationships.
References and Past Performance (5 Points)
Quality of references.
History of contract performance.
Customer satisfaction.
Reporting and Value-Added Services (10 Points)
Fleet reporting.
Tire tracking and warranty management.
Online ordering capabilities.
Sustainability or tire recycling programs.
*Normal business hours are considered from 7:00 A.M. to 5:00 P.M. with regards to this RFP.
COST OF PREPARATION
Each vendor shall be responsible for all costs incurred in order to prepare and submit their
response to this RFP.
PROPOSALS
1. All prices shall be F.O.B. to various City sites in Vanderburgh County, Indiana. Prices must
include delivery. No additional monies will be paid for delivery.
2. The Respondent shall state any discounts to apply. Discounts must be shown for individual
items unless all items have the same percentage of discounts.
3. Firm proposals are required unless specifically designated otherwise. Any proposal which
is subject to an open or unlimited escalator clause may be rejected. A maximum figure for
escalation shown or a method of computing the total cost over a specified time period
must be included.
4. Proposals shall be awarded to the lowest responsive and responsible respondent taking
into consideration price, functionality, and respondent’s experience and qualifications.
5. The City may award more than one contract by awarding separate items or groups of items
to various respondents. Awards will be made for items, or combination of items, which
result in the lowest aggregate price and/or best meet the City’s requirements. The
additional administrative costs
associated with awarding more than one Contract will be consider in the determining.
6. Funding sources for this agreement are reviewed on an annual basis with funds being
appropriated by the City Council. The City of Evansville nor its departments/offices, shall
be under any obligation to continue under this contract if annual funding for this purpose
is discontinued by the appropriate governing body.
DELIVERY
1. All items must be delivered to the department that has requested the order. The delivery
could be a major factor in the award of this proposal.
RIGHT OF REJECTION
The City reserves the right to reject any one or all proposals, or any part of any proposal, to waive
any informality in any proposal, and to award the purchase in the best interest of the City.
Furthermore, the City reserves the right to hold the proposal of the three (3) highest scoring
proposals for a period of sixty (60) calendar days from and after the time of the proposal opening.
The City may award based on initial proposals received, without discussion of such proposals.
PROPOSAL SUBMITTAL
1. ALL PROPOSALS MUST BE RECEIVED ON OR BEFORE THE TIME AND DATE INDICATED IN THE
NOTICE TO RESPONDENT. The responsibility for submitting proposals to the City is solely
that of the Respondent. The City will not be responsible for delays in mail delivery or delays
caused by any other occurrence. LATE PROPOSALS WILL NOT BE ACCEPTED.
2. The Respondent(s) shall submit their proposal(s) on the attached tables titled Proposal
Form one (1) thru three (3), supplying all the required information. Failure to comply with
this or any other paragraph of the Instructions to Respondents shall be sufficient reason
for invalidation of the proposal. Each vendor shall be responsible for all costs incurred in
order to prepare and submit their response to this RFP.
3. Respondents shall submit an original copy of their proposal and a thumb drive containing
ALL PROPOSAL DOCUMENTS.
https://www.evansvillegov.org/egov/apps/document/center.egov?view=item&id=8877
4. Respondents are required to provide all requested information. Proposal submittal should
be submitted in a sealed envelope showing the respondent's name, business address,
proposal title, date and time of opening on the front of the envelope. Only information
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