RFP 05-2026 - Lighting at Legacy Park
| Bidders ID: | NBD22530787651251854 |
|---|---|
| Due Date: | Aug 7, 2026 |
| Posted Date: | Jul 24, 2026 |
| Level of Government: | State & Local |
| State: | New Hampshire |
| Agency: | Town of Bedford |
| Category: |
|
| Solicitation Number: | RFP 05-2026 Lighting at Legacy |
| Source: | Members Only |
| Bid Number: |
RFP 05-2026 Lighting at Legacy
|
| Bid Title: |
RFP 05-2026 - Lighting at Legacy Park
|
| Category: | Construction Services |
| Status: | Open |
|
Attachment Preview
CONTRACT SPECIFICATIONS
LIGHTING AT LEGACY PARK
TENNIS AND BASKETBALL COURTS
TOWN OF BEDFORD, NH
DEPARTMENT OF PUBLIC WORKS
RFP 05-2026
Release to Advertise Friday, July 24, 2026
Mandatory Pre-bid Meeting Thursday, July 30, 2026, 10:00AM EST
Bid Opening Friday, August 7, 2026, 10:00AM EST
Town of Bedford, NH
Department of Public Works
Bedford Safety Complex
55 Constitution Drive
Bedford, NH 03110
Brian Desfosses, P.E., Public Works Director
TABLE OF CONTENTS
Advertisement for Bid
Information for Contractors/ Pre-Bid Meeting
Contractor’s Bid Form
Notice-of-Award
Agreement
Special Conditions
Specifications
General Conditions
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IFC 1-2
BID 1-7
NOA-1-2
A 1-2
SC 1-2
S 1-16
GC 1-19
ADVERTISEMENT FOR BIDS
Sealed bids for the “Lighting at Legacy Park: Tennis and Basketball Courts” will be received at the
Department of Public Works, Bedford Safety Complex, 55 Constitution Drive (2nd Floor), Bedford, NH 03110,
until 10:00 am on Friday, August 7, 2026, upon which they shall be publicly opened and read aloud.
A mandatory pre-bid conference will be held Thursday, July 30 @ 10:00 am - Bedford Safety
Complex, 55 Constitution Drive, Bedford. The Owner may waive any formalities in the Bid
submittal process and/or minor defects in the Bid submittal and/or reject any and all Bids. No
Bidder may withdraw a Bid within 60 days after the actual date of the opening thereof. Should
there be reasons why the contract cannot be awarded within the specified period, the time may be
extended by mutual agreement between the Owner and the Bidder. The Prequalification
Statement is part of this document (last 3 pages). It may also be obtained at the Bedford Public
Works Department, 55 Constitution Drive (2nd Floor), Bedford, NH 03110. The Prequalification
Statement is due together with the bid submission.
The work will include furnishment of all labor, materials, tools, and equipment necessary to
refurbish or replace existing lighting at the Basketball court. Furnishment of all labor, materials,
tools, and equipment necessary to install new lighting at the tennis courts. All work must meet the
specifications contained in the document. All materials for installation, replacement, and repairs of
existing fixtures shall strictly adhere to the Manufacturer’s written installation instructions and
accordance with the contract documents.
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INFORMATION FOR CONTRACTOR
1. GENERAL
Sealed bids for the “Lighting at Legacy Park: Tennis and Basketball Courts” will be received at the
Office of the Director of Public Works, Bedford Safety Complex, 55 Constitution Drive (2nd Floor),
Bedford, NH 03110, until 10:00 am on Friday, August 7, 2026, upon which they shall be publicly
opened and read aloud. A mandatory pre-bid conference will be held Thursday, July 30 @ 10:00
am - Bedford Safety Complex, 55 Constitution Drive, Bedford. The Owner may waive any
formalities in the Bid submittal process and/or minor defects in the Bid submittal and/or reject any
and all Bids. No Bidder may withdraw a Bid within 60 days after the actual date of the opening
thereof. Should there be reasons why the contract cannot be awarded within the specified period,
the time may be extended by mutual agreement between the Owner and the Bidder. The
Prequalification Statement is part of this document (last 3 pages). It may also be obtained at the
Bedford Public Works Department, 55 Constitution Drive (2nd Floor), Bedford, NH 03110. The
Prequalification Statement is due together with the bid submission.
2. AWARD
The Owner reserves the right to accept or reject any Bid for any reason or no reason without recourse by
any Bidder and to award a Contract to any Bidder on any basis which the Owner, in its sole and absolute
discretion, determines to be in the best interest of the Owner.
The Bid may not be withdrawn for a period of sixty (60) days from the date of receipt of Bids and the
Owner shall have the right to award a Contract within the sixty (60) day period.
3. NOTICE TO PROCEED
The Notice-to-Proceed should be issued within thirty (30) days of the execution of the Agreement by the
Owner. Should there be reasons why the Notice-to-Proceed cannot be issued within such period, the time
may be extended by mutual agreement between the Owner and Contractor.
4. CONTRACT TIME
The Contractor shall commence work no earlier than the date of award, and will have until December 31,
2026, for substantial completion. This agreement may be extended further if materials and supplies are
not timely available, or in the event of early winter onset; which is proven to and accepted by the Town of
Bedford following a good faith effort, in which case the work can be extended into 2027. In no case shall
the project be extended further than June 30, 2027. Preference will be given to contractors who are able
to complete the work in 2026, all other things being equal.
IFC-1
5. QUALIFICATIONS OF BIDDERS
All bidders must be prepared present satisfactory proof of their capacity and ability to successfully meet
the requirements of this RFP. Proposals shall include a brief summary of similar projects or services to
prior clients including the dates of the projects and the point of contact of such clients. In addition to the
Proposal, all Bidders will also be required to complete the Bid Form (pages BID 1 to BID 7) in its entirety
and submit with the Proposal. Failure to do so may be cause for rejection of the Proposal (Bid Form). The
OWNER may make such investigations, as he/she deems necessary, to determine the ability of the Bidder
to perform the work. Also, the Bidder shall furnish the OWNER with all such information and data for this
purpose as the OWNER that such Bidder is properly qualified to carry out the obligations of the Contract
and to complete the work contemplated therein. Conditional bids will not be accepted. The award will not
be made based solely on cost of services. Evaluation factors to be considered in addition to cost shall be:
Past experience and other references, quality of workmanship or services provided, adequate financial
resources or ability to obtain such resources to complete the project. The Prequalification Statement is
part of this document (last 3 pages). It may also be obtained at the Bedford Public Works Department, 55
Constitution Drive (2nd Floor), Bedford, NH 03110. The Prequalification Statement is due together with
the bid submission.
6. BIDDER QUESTIONS
Bidders are encouraged to submit questions via email to publicworks@bedfordnh.gov; however, the
Owner assumes no liability for ensuring accurate and complete email transmission/receipt and is not
responsible to acknowledge receipt. Inquiries must be submitted citing the RFP title, Page, Section, and
received no later than Friday, July 31 at 5:00PM:
Brian Desfosses, DPW Director
55 Constitution Drive
Bedford, NH 03110
Email: bdesfosses@bedfordnh.gov
The Owner will consider all timely-received questions and requests for change and, if reasonable and
appropriate, will issue an addendum to clarify or modify this RFP. Answers to Bidder submitted questions
and other addenda will be addressed online at bedfordnh.gov, at the RFP site, and by email to all bidders
who attended the pre-bid meeting no later than Tuesday, August 4, 2026 at 5:00PM.
IFC-2
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