2026 HMA Overlay Program
| Bidders ID: | NBD20325616552810203 |
|---|---|
| Due Date: | Aug 4, 2026 |
| Posted Date: | Jul 30, 2026 |
| Level of Government: | State & Local |
| State: | Illinois |
| Agency: | City of Mount Vernon |
| Category: |
|
| Source: | Members Only |
The City of Mount Vernon, Illinois, is seeking bids for the milling and resurfacing of approximately 3 miles of City streets. All qualified contractors are invited to submit a sealed bid.
Important Dates
Due Date & Time: Tuesday, August 4, 2026 at 10:00 a.m.
Opening Location: City Hall, 1100 Main Street, Mt. Vernon, IL
Submission Requirements
Envelopes containing bids shall be plainly marked: “2026 HMA Overlay Program”
Mailing Address:
City of Mount Vernon – City Clerk’s Office
PO Box 1708
Mt. Vernon, IL 62864
Hand Delivery:
City Clerk’s Office
1100 Main Street
Mt. Vernon, IL 62864
Specifications may also be obtained from the Public Works Office, City of Mount Vernon,1021 Casey Avenue, between the hours of 7:00 AM and 3:00 PM.
Attachment Preview
(ii:;)\ Dllnols llepartroent
W of Transportation
Local Public Agency
Formal Contract Proposal
L__
-
-
Proposal Submitted By:
Contractor's Name
Contractor's Address
COVER SHEET
I
City
11
-·
..
I
I
State Zio Code
II II
STATE OF ILLINOIS
FL""'"oca=l'-Pu=b=li=c-'--A""'ge=n.;.ac"""y_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ___,'"'"C-'-o_u.n...t.v..___ _ _ _ _~,-S_ect_i_on_N_um_be_r_ _ __
l._c_ity_o_f_M_t._V_e_rn_o_n- - - - - - - - - - - - - ~ I I J e f f e r s o n
I126-00147-00-RS
Route(s) (Street/Road Name)
Type of Funds
IL-v_an_·o_us_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _____,IIL-M_F_ T _ _ _ _ _ ___.
0 181 D Proposal Only Proposal and Plans Proposal only, plans are separate
Submitted/Approved
For Local Public Agency:
For a County and Road Dlsb'ict Project
I °""' Submitted/Approved
Hlghwal( Commissioner Slgnalure &
For a Municipal Project
Submitted/Approved/Passed
Submitted/Approved
Department of Transportation
Released for bid based on limited review
Note: All proposal documents, Including Proposal Guaranty Checks or Proposal Bid Bonds, should be stapled together to prevent loss
when bids are processed.
Completed 07/08/26
Page 1 of6
BLR 12200 (Rev. 01/19/23)
,...L_oca_l_P_u_bl_lc_A_g_e_n_..c..v. .___ _ _ _ _~ County
_s_e_ct_io_n_N_u_m_b_e_r____ Route s StreeVRoad Name
~lc_ity_o_fM_t._V_e_rn_o_n_ _ _ ___.l!,..;;;Je=ff=e=rs_o_n_ _ _ _--,1126-00147-00-RS IL..v_a_rio_u_s_ _ _ _ _ _ ______.
NOTICE TO BIDDERS
Sealed proposals for the project described below will be received at the office of Mt. Vernon City Hall - Clerks Office,
Name of Office
,.lo.2'3 _1_10_o_s_t_re_e_t._M_t._V_e_rn_o_n_,I_L_6_2_8_64_-_ _ _ _ _ _ _ _ _ _ _ until 10:00 AM on Au!/, 4
Address
Time
Wale 1
Sealed proposals will be opened and read publicly at the office of Mt. Vernon City Hall
------------e-N:-a_m_e_of::-:O=m=-ce----------
1100 Main Street, Mt. Vernon, IL 62864
at 10:00 AM
---------------A.,,..d.,..,d,....re_ss_______________
Time
Location
DESCRIPTION OF WORK
Various Streets within the City of Mt. Vernon
Prooosed lmorovement
2" HMA Surface Course, HMA SC IL-9.5 C N70 on existing HMA Surfaces
Pro ect Len th
16,381ft (3.1 mi}
1. Plans and ro osal forms will be available In the office of
City of Mt. Vernon Public Works Department
1201 Casey Ave., Mt. Vernon, IL 62864
Attn: Stephen Talle , Ph: 618) 242-6853, email: stephen.talle
mtvemon.com
2. ~ Prequalification
If checked, the 2 apparent as read low bidders must file within 24 hours after the letting an "Affidavit of Availability" (Fonn BC 57) In
triplicate, showing all uncompleted contracts awarded to them and all low bids pending award for Federal, State, County, Municipal
and private work. One original shall be filed with the Awarding Authority and two originals with the IDOT District Office.
3. The Awarding Authority reserves the right to waive technicalities and to reject any or all proposals as provided in BLRS Special
Provision for Bidding Requirements and Conditions for Contract Proposals.
4. The following BLR Forms shall be returned by the bidder to the Awarding Authority:
a. Local Public Agency Formal Contract Proposal (BLR 12200)
b. Schedule of Prices (BLR 12201)
c. Proposal Bid Bond (BLR 12230) (if applicable)
d. Apprenticeship or Training Program Certification (SLR 12325) (do not use for project with Federal funds.)
e. Affidavit of Illinois Business Office (BLR 12326) (do not use for project with Federal funds)
5. The quantities appearing in the bid schedule are approximate and are prepared for the comparison of bids. Payment to the Contractor
will be made only for the actual quantities of work performed and accepted or materials furnished according to the contract. The
scheduled quantities of work to be done and materials to be furnished may be increased, decreased or omitted as hereinafter
provided.
6. Submission of a bid shall be conclusive assurance and warranty the bidder has examined the plans and understands all requirements
for the performance of work. The bidder will be responsible for all errors in the proposal resulting from failure or neglect to conduct an
In depth examination. The Awarding Authority will, in no case, be responsible for any costs, expenses, losses or changes In
anticipated profits resulting from such failure or neglect of the bidder.
7. The bidder shall take no advantage of any error or omission In the proposal and advertised contract.
8. If a special envelope is supplied by the Awarding Authority, each proposal should be submitted In that envelope furnished by the
Awarding Agency and the blank spaces on the envelope shall be filled in correctly to clearly Indicate its contents. When an envelope
other than the special one furnished by the Awarding Authority Is used, it shall be marked to clearly Indicate its contents. When sent
by mall, the sealed proposal shall be addressed to the Awarding Authority at the address and in care of the official In whose office the
bids are to be received. All proposals shall be filed prior to the time and at the place specified In the Notice to Bidders. Proposals
received after the time specified will be returned to the bidder unopened.
9. Permission will be given to a bidder to withdraw a proposal If the bidder makes the request in writing or in person before the time for
opening proposals.
Completed 07/16/26
Page2 of6
BLR 12200 (Rev. 01/19/23)
II "'L,,,o:,,ca,elc,P_,u,_,b,,,li,cc!...A,,,ge,e,,nc,e;yL__ _ _ _ _ _ County
Section Number
Route s Street/Road Name
!city of Mt. Vernon
c=J=eff=e=r~s_o_n----~I/r'2~6=-0'-'-0'-'-1'--'4-=7-=-0=--c0'-'---R-S--.,,""'v"'a=ri"'o"'us'---"'-=""--"=-'-"'=L--~
I
PROPOSAL
1. Proposal of_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _- = - = c - c . - - . - - a - c - - - - - - - - - - - - - - - - - - - -
Contractor's Name
Contractor's Address
2. The plans for the proposed work are those prepared byCity of Mt. Vernon Public Works Department
and approved by the Department of Transportation on _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
3. The specifications referred to herein are those prepared by the Department of Transportation and designated as "Standard
Specifications for Road and Bridge Construction" and the " Supplemental Specifications and Recurring Special Provisions" thereto,
adopted and in effect on the date of invitation for bids.
4. The undersigned agrees to accept, as part of the contract, the applicable Special Provisions indicated on the "Check Sheet for
Recurring Special Provisions" contained in this proposal.
5. The undersigned agrees to complete the work within _ _ _ _ _ working days or by _1_0_/3_0_/_2_6_ _ _ _ unless additional time
is granted in accordance with the specifications.
6. The successful bidder at the time of execution of the contract will
be required to deposit a contract bond for the full amount of
the award. When'a contract bond is not required, the proposal guaranty check will be held in lieu thereof. If this proposal is accepted
and the undersigned fails to execute a contract and contract bond as required, ii is hereby agreed that the Bid Bond of check shall be
forfeited to the Awarding Authority.
7. Each pay item should have a unit price and a total price. lfno total price is shown or if there is a discrepancy between the products of
the unit price multiplied by the quantity, the unit price shall govern. If a unit price is omitted, the total price will be divided by the
quantity in order to establish a unit price. A bid may be declared unacceptable if neither a unit price nor a total price is shown.
8. The undersigned submits herewith the schedule of prices on BLR 12201 covering the work to be performed under this contract.
9. The undersigned further agrees that if awarded the contract for the sections contained in the combinations on BLR 12201, the work
shall be in accordance with the requirements of each individual proposal for the multiple bid specified in the Schedule for Multiple Bids
below.
10. A proposal guaranty in the proper amount, as specified in BLRS Special Provision for Bidding Requirements and Conditions for
Contract Proposals, will be required. Bid Bonds will
be allowed as a proposal guaranty. Accompanying this proposal is either
a bid bond, if allowed, on Department form BLR 12230 or a proposal guaranty check, complying with the specifications, made payable
to: City of Mt. Vernon
Treasurer of :M..:..:,t_.:c_Vc..e.::.:rcn..:..o:c.n:..:__ _ _ _ _ _ _ _ _ _ __
The amount of the check is _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Attach Cashier's Check or Certified Check Here
In the event that one proposal guaranty check is intended to cover two or more bid proposals, the amount must be equal to the
sum of the proposal guaranties which would be required for each individual bid proposal. If the proposal guaranty check is
placed in another bid proposal, state below where it may be found.
The proposal guaranty check will be found in the bid proposal for: Section Number 26-00147-00-RS
Completed07l08/26
Page 3 of6
BLR 12200 (Rev. 01119/23)
,_,L,,,o.,,ca,,,l'-'P_,u,.,b,,,li-"c'-A"'g"'e'-'nc""y'------~r"C"'o"'u'-'nt,.,y_ _ _ _ _ _~.-s_e_c-=tio'--n~N-=u'-'-m=b--=ec.r_ _ _~ Routes Street/Road Name
Llc_it_y_o_f_M_Vt_e._rn_o_n_ _ _ _ __,/ LIJ_e_ff_er_s_o_n_ _ _ ___.ll26-00147-00-RS
/LV_a_ri_o_u_ s _ _ _ _ _ _ ___,
.CONTRACTOR CERTIFICATIONS
The certifications hereinafter made by the bidder are each a material representation of fact upon which reliance is placed should the
Department enter into the contract with the bidder.
1. Debt Delinquency. The bidder or contractor or subcontractor, respectively, certifies that it is not delinquent in the payment of any tax
administered by the Department of Revenue unless the individual or other entity is contesting, in accordance with the procedure
established by the appropriate Revenue Act, its liability for the tax or the amount of the tax. Making a false statement voids the
contract and allows the Department to recover all amounts paid to the individual or entity under the contract in a civil action.
2. Bid-Rigging or Bid Rotating. The bidder or contractor or subcontractor, respectively, certifies that it is not barred from contracting
with the Department by reason of a violation of either 720 ILCS 5/33E-3 or 720 ILCS 5/33E-4.
A violation of section 33E-3 would be represented by a conviction of the crime of bid-rigging which, in addition to Class 3 felony
sentencing, provides that any person convicted of this offense, or any similar offense of any state or the United States which contains
the same elements as this offense shall be barred for 5 years from the date of conviction from contracting with any unit of State or
local government. No corporation shall be barred from contracting with any unit of State or local government as a result of a conviction
under this Section of any employee or agent of such corporation if the employee so convicted is no longer employed by the
corporation: (1) it has been finally adjudicated not guilty or (2) if it demonstrates to the governmental entity with which it seeks to
contract that entity finds that the commission of the offense was neither authorized, requested, commanded, nor performed by a
director, officer or a high managerial agent on behalf of the corporation.
A violation of Section 33E-4 would be represented by a conviction of the crime of bid-rotating which, in addition to Class 2 felony
sentencing, provides that any person convicted of this offense or any similar offense of any state or the United States which contains
the same elements as this offense shall be permanently barred from contracting with any unit of State of Local government. No
corporation shall be barred from contracting with any unit of State or Local government as a result of a conviction under this Section of
any employee or agent of such corporation if the employee so convicted is no longer employed by the corporation and: (1) it has been
finally adjudicated not guilty or (2) if it demonstrates to the governmental entity with which it seeks to contract and that entity finds that
the commission of the offense was neither authorized, requested, commanded, nor performed by a director, officer or a high
managerial agent on behalf of the corporation.
3. Bribery. The bidder or contractor or subcontractor, respectively, certifies that, it has not been convicted of bribery or attempting to
bribe an officer or employee of the State of Illinois or any unit of local government, nor has the firm made an admission of guilt of such
conduct which is a matter or record, nor has an official, agent, or employee of the firm committed bribery or attempted bribery on
behalf of the firm and pursuant to the direction or authorization of a responsible official of the firm.
4. Interim Suspension or Suspension. The bidder or contractor or subcontractor, respectively, certifies that it is not currently, under a
suspension as defined in Subpart I of Title 44 Subtitle A Chapter Ill Part 6 of the Illinois Administrative code. Furthermore, if
suspended prior to completion of this work, the contract or contracts executed for the completion of this work may be canceled.
Completed0?/08/26
Page 4 of6
BLR 12200 (Rev. 01/19123)
rL=o_c_al~P~u=b=li_c~A~g~e=n~cY~--------, County
Section Number
Route s Street/Road Name
/c_it_y_o_f_M_t_._V_e_rn_o_n______,//rJ~eff=e=r~s_o_n-----,/ r/2-6--0-0-1-47---0-0--R-S--,, Various
'
~-------~
'-------------'
(If an individual)
I SIGNATURES
Bidder Signature & Date
(If a partnership)
Business Address
_ rC=it~Y---------------, State Zip Code
---~''~.___/
.___/
Firm Name
____.
ISignature & Date
Insert the Names and Addresses of all Partners
Title
Business Address
Cit
State Zip Code
~ - ~ - ~ O , . _ _ _ I- ~
(If a corporation)
Corporate Name
ISignature & Date
Insert Names of Officers
Title
Business Address
,,= City =-------,1~1 - - ~~ State Zip Code ~
President
Completed0?/08/26
Page 5 of6
BLR 12200 (Rev. 01/19/23)
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