Wrecker, Impound & Storage Services
| Bidders ID: | NBD18871609103507094 |
|---|---|
| Due Date: | Jan 14, 2026 |
| Posted Date: | Jan 7, 2026 |
| Level of Government: | State & Local |
| State: | Oklahoma |
| Agency: | City of Tulsa |
| Category: |
|
| Solicitation Number: | TAC 277F |
| Source: | Members Only |
| Bid ID: | TAC 277F |
| Addendum: | 1 |
| Bid Due Date: | 1/14/2026 |
| Description: |
Wrecker, Impound & Storage
Services |
| Bid Document: | TAC 277F Wrecker Services + Add 1.pdf |
| Attachments: |
Attachment Preview
City of Tulsa
1/7/2026
Finance Department
INVITATION FOR BID TAC 277F
Addendum #1
Please note the following changes which have been made for clarification to this Invitation for Sealed Bid. This
addendum must be listed as Addendum #1 on Exhibit A, page 21 of the bid package as verification that you
have received and are aware of the information contained herein.
QUESTIONS/CLARIFICATION/CHANGES:
WAS:
Daily Report Delivery
All daily reports are to be delivered to the Police Information Technology Division Records Section
Manager and Special Operations Division Manager, no later than 09:00 am the following calendar
day and will account for 12:00 am to 11:59 PM activities of the previous day.(i.e., Sunday 12:00 am
to 11:59 pm activities daily report delivered by Monday 09:00 am.)
CHANGED TO:
Daily Report Delivery
All daily reports are to be delivered to the Police Information Technology Division Records Section
Manager and Special Operations Division Manager, no later than 09:00 am the following business
day and will account for 12:00 am to 11:59 PM activities of the previous day.(i.e., Sunday 12:00 am
to 11:59 pm activities daily report delivered by Monday 09:00 am.)
WAS:
Bid Award Recommendation and Appeal: Upon confirming the Bid recommended for selection,
the Assigned Buyer will email all participating Bidders a memo announcing the recommended Bid.
This email will also share the time, date, and virtual meeting link for the Standard, Specifications,
and Award (SSA) committee meeting where the Bid award recommendation will be reviewed.
If approved by SSA, the award recommendation is then sent to the Mayor for the Mayor’s final
approval. SSA meetings are held Thursdays at 8:30am in the City of Tulsa Council Meeting Room,
175 East 2nd Street, 2nd Floor, Tulsa, Oklahoma. The meeting will be held on a given Thursday at
8:30 am, depending on when the Bid award has been determined. During this meeting, Bidders who
are not recommended for award can issue an appeal and ask that the Bid award be reconsidered.
Bidders who are not recommended for award can also email the Assigned Buyer prior to the SSA
meeting if they have any questions or concerns regarding the award recommendation.
If/when the Bid award is approved by the SSA committee, the City will make available on the City’s
Purchasing Website a summary of Bids received generally within 5 working days after the Bid
Opening Date. After a Bid award is recommended to the Mayor, a copy of the Bid summary will be
available in the City Clerk’s Office. Bid results are not provided in response to telephone or email
inquiries. All Bid awards are subject to Acceptance by the City.
TAC 277F | Wrecker, Impound & Storage Services | Issue Date: 12/23/2025
CHANGED TO:
Bid Award Recommendation and Appeal: Upon receipt of the Bid recommended for selection,
the Assigned Buyer will email all participating Bidders a memo announcing the recommended Bid.
This email will include the time, date, and location (or virtual meeting link (if applicable) for the
Standard, Specifications, and Award (SSA) committee meeting at which the Bid award
recommendation will be considered.
Bidders not recommended for award may submit an appeal via email to the Assigned Buyer before
the SSA meeting.
SSA meetings are held Thursdays at 8:30am in the City of Tulsa Council Meeting Room, 175 East
2nd Street, 2nd Floor, Tulsa, Oklahoma.
During this meeting, Bidders not recommended for award may present and request that the Bid
award recommendation be reconsidered.
Question 1. Is the winning bidder able to pay the owed funds to the City for this contract in
increments such as quarterly, bi-annual or is the lump sum due in full?
Answer 1. The specifications state the amount is due in full via a cashier’s check, payable to the City
of Tulsa 10 days after the award is announced.
Question 2. Do you have the 2025 numbers yet?
Answer 2. Yes. They have been added to the Available Data table listed on page 13.
IFB Rev 02/2024
2
City of Tulsa
Finance Department
Invitation for Bid (IFB)
TAC 277F
Supplies or Services Requested: Wrecker, Impound & Storage
Services
Department: Police Department
NIGP Commodity Code(s): 968-90
Solicitation Schedule
EVENT
IFB Issue Date
DATE
12/23/2025
Pre-Bid Conference
Virtual, email Assigned Buyer for invite
Deadline for Questions
Submitted to assigned buyer via email.
Bid Submission Date
Either mailed or delivered to City Clerk address. Bids
are open the day after the due date.
12/30/2025 at 2:00 PM CT
01/05/2026
10 Days prior to IFB due date
01/14/2026
If You have any questions or need additional information, contact the Assigned Buyer:
Samantha J. Toothaker, Senior Buyer | stoothaker@cityoftulsa.org
All questions should be emailed with TAC 277F on the subject line.
Submit Bids (sealed) to:
City of Tulsa – City Clerk’s Office
175 E. 2ND St., Suite 260
Tulsa, OK 74103
Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.
Write the Bid Number, Supplies or Service requested (as listed above) and Bid
Opening Date on the lower left corner of the outside of Your Bid envelope. Feel
free to use included packing slip. No faxed or emailed Bids will be considered.
Barring certain circumstances (Section III-5), Bids received after the stated date
and time will not be accepted and will be returned to the Bidder unopened.
IFB Rev 02/2024
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TAC 277F | Wrecker, Impound & Storage Services | Issue Date: 12/23/2025
I. STATEMENT OF PURPOSE:
1. Overview and Goals
The purpose of this Invitation for Bid (IFB) is to secure a source to provide Wrecker, Impound and
Storage Services for the City of Tulsa (City). Bidders are to respond to this IFB by providing their
qualifications, resources, experience, and price for consideration of award.
The Contractor will pay the City for the privilege of performing the required services in a timely
manner in accordance with all current Federal, State, Local laws, including but not limited to: Tulsa
Revised Ordinances (TRO) TRO Title 29 §§ 700-707; Oklahoma Administrative Code (OAC) Title
595, as summarized in the Oklahoma Department of Public Safety (OKDPS) “Wrecker & Towing
Services Manual”; OAC Title 252 Oklahoma Department of Environmental Quality (ODEQ) OAC
252:210 Highway Spill Remediation (Appendix A), as well as all aspects of this IFB.
Contractor will be required to provide their own vehicle impound site(s)as well as indoor storage for
investigatory impounds. These sites must be within Tulsa city limits and must meet all Tulsa Police
Department (TPD) and City zoning requirements for such sites. The Bidder will be required to
provide the City with a list of the site locations. The Contractor will manage these sites including any
needs for site security, physical and building(s) security, garages, fencing, gates, and lighting.
2. Term of Contract
The City intends to award a one-year annual contract. The City may offer the Contractor the
opportunity to renew for four additional one-year terms. To do business with the City, You must
agree to the terms and conditions of the City’s standard Purchase Agreement, indicated by Your
Authorized Agent’s signature on the Purchase Agreement.
Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the
meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances (TRO).
The entire Invitation for Bid (IFB), including any additional information submitted by Contractor and
Accepted by City will be included as part of the Agreement between Contractor and City. All sheets
of this IFB (including Sections I-VI) must be submitted.
Authorized Agent
Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an “Authorized
Agent.” An Authorized Agent means an agent who is legally authorized to bind the Contractor under
the law of the state in which the Contractor is legally organized. For instance, under Oklahoma law,
the Authorized Agent for each of the following types of entities is as stated below:
o Corporations – the president, board chair or board vice chair (or the vice president if the corporation
was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate
resolution giving them authority to bind the Contractor, and (ii) a recent certificate of secretary
indicating the authority is still valid and was in full force and effect on the date of the signature. (See
IFB Section VI for sample of a Certificate of Secretary Document)
o General Partnerships – any partner can sign to bind all partners.
o Limited Partnerships – the general partner must sign.
o Individuals – no additional authorization is required, but signatures must be witnessed and notarized.
o Sole Proprietorship – the owner can sign. Any other person can sign if s/he provides a recent Power
of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.
IFB Rev 02/2024
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TAC 277F | Wrecker, Impound & Storage Services | Issue Date: 12/23/2025
o Limited Liability Company (LLC) – any manager of the LLC elected by the members of the LLC, or
any member signing as manager of the LLC. All other signers will need a Consent of Members signed
by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their
signature. (See Section VI for sample of a Consent of Members Document)
Entities organized in states other than Oklahoma must follow the law of the state in which they are
organized.
It is recommended that Signatory Authorization Documentation for the Authorized
Agent is included at the time of Bid Submission.
II. SPECIFICATIONS
Contractor Qualifications:
Bidder must have a current Class AA wrecker license issued by the Oklahoma Department of Public
Safety. A copy must be provided with Bid response.
Bidder must have complete control over the towing and storage of vehicles (when such vehicles are
impounded or towed at the direction of City personnel) and will assume full responsibility for any
damage occurring in connection with such towing or storage incident.
The Bidder must have the capability to tow or provide roadside assistance services for City-owned
vehicles and heavy equipment, including without limitations lockouts, jump starts, or tire changes.
Bidder must have at least three (3) years’ experience in the tow-in or wrecker service business.
City Liability:
Nothing in these Specifications or any future agreement will result in the City of Tulsa being
responsible for paying any fees. All fees are to be collected from vehicle owner (excluding City-
owned vehicles), the owner’s agent or representative.
The Contractor shall hold the City harmless from and against: damages to towed vehicles, theft of
towed vehicles, and loss or theft of items missing from the towed vehicles occurring from the time
that the Contractor takes control of the vehicle.
The Contractor agrees to save and hold the City of Tulsa harmless of and from any and all liability
including cost of defense and attorney fees which may arise from the Contractor’s negligence or from
any damage occurring to towed vehicles while the vehicles are in the Contractor’s possession or
control regardless of Contractor’s negligence.
Application of Fees and Charges:
All requests to tow received from Police personnel will be at no charge to the City from the scene of
the accident or hook-up point to the final disconnect location. Charges to vehicle owner will be in
accordance with Title 47 § 953.1 of the Oklahoma State Statutes.
In the event the City determines that the payment of any fee provided for hereunder constitutes a
hardship or that such fee was wrongfully or erroneously collected or charged to the vehicle owner,
the Contractor will, at the request of the Chief of Police or designee, waive or reduce towing and/or
storage fees when it has been proved to the satisfaction of the Chief of Police or designee that a
vehicle was towed in error or erroneously stored for an improper amount of time.
IFB Rev 02/2024
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