Number

Title

6/8/2026 2:00 PM

6/17/2026 2:00 PM

6/24/2026 2:00 PM

MICHAEL RICHMOND, BUYER,

MICHAEL.RICHMOND@PGWORKS.COM

RFQ

Appoinvoices@pgworks.com,
800 W. Montgomery Ave - Attn: Accounting,
Philadelphia , Philadelphia PA 19122 US

North Operations Center,
5000 Summerdale Avenue,
Philadelphia, PA 19124 US

PLEASE SUBMIT PRICING FOR A BLANKET PURCHASE ORDER FOR VARIOUS SAFETY ITEMS ORDERED ON "AS NEEDED" BASIS. ***NO SUBSTITUTIONS***

*** BIDS WILL BE DEEMED NON-RESPONSIVE, IF BIDDERS: ***
- TAKE EXCEPTION TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS.

- FAIL TO COMPLETE, SIGN AND RETURN REQUIRED DOCUMENTS IN SEALED BID PACKET.

- FAIL TO PROVIDE PRICING ON ALL ITEMS.

- FAIL TO PROVIDE LEAD TIME ON ALL ITEMS.

ANY QUESTIONS OR REQUEST FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON WEDNESDAY, JUNE 17, 2026.

PLEASE REVIEW AND COMPLETE THIS BID PACKET BY 2:00 PM EST ON WEDNESDAY, JUNE 24, 2026.

PLEASE SUBMIT PRICING AND LEAD TIME FOR THE ITEMS BELOW BY WEDNESDAY, JUNE 17, 2026. IF YOU OFFER EARLY PAYMENT DISCOUNTS, PLEASE INCLUDE THE DISCOUNT TERMS ON YOUR QUOTE. ALL BID SUBMISSIONS WILL BE EVALUATED WITHOUT CONSIDERING EARLY PAYMENT DISCOUNTS.

BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:
PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.

***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.

PLEASE SUBMIT YOUR BID FOR A BLANKET PURCHASE ORDER COVERING A ONE (1) YEAR PERIOD ("INITIAL TERM") EFFECTIVE JULY 1, 2026, THROUGH JUNE 30, 2027, WITH AN OPTION TO RENEW FOR UP TO FOUR (4) ADDITIONAL ONE (1) YEAR TERMS. THE "RENEWAL TERM" IS EXERCISABLE, AT PGW'S SOLE DISCRETION, AS OF THE EXPIRATION OF THE INITIAL TERM OR CURRENT "RENEWAL TERM".

VENDOR SHALL PROVIDE PRICING IN ACCORDANCE WITH THE SPECIFICATION AND PRICING STRUCTURE SET FORTH IN THE REQUEST FOR QUOTE (RFQ) # 35928.

THE USAGE QUANTITIES STATED ARE ONLY ESTIMATES TAKEN FROM PAST ORDER HISTORY. THEY DO NOT CONSTITUTE A FIRM COMMITMENT TO PURCHASE THE STATED QUANTITY DURING THE PERIOD OF THE BLANKET PURCHASE ORDER.  ACTUAL USAGE MAY EXCEED OR FAIL TO EXCEED ESTIMATES.

PLEASE NOTE: PGW WILL NOT BE RESPONSIBLE TO PROVIDE ANY ORDER MINIMUMS. ITEMS FOR THIS RFQ SHALL BE ORDERED ON AN "AS NEEDED" BASIS.

CONDITIONS FOR QUOTING EXCEPTIONS TO ITEM LIST, OTHER THAN RAINGEAR

BIDDERS MUST QUOTE THE SPECIFIC MANUFACTURER AND ITEM/PART NUMBER STATED IN THE ITEM DESCRIPTION.  WHERE MULTIPLE MANUFACTURER ITEM/PART NUMBERS ARE LISTED IN THE ITEM DESCRIPTION, PLEASE NOTE WHICH MANUFACTURER AND ITEM NUMBER IS BEING QUOTED IN THE COMMENTS SECTION FOR THAT LINE.

PGW WILL NOT ACCEPT SUBSTITUTIONS ON THIS RFQ UNLESS THE ITEM REQUESTED HAS BEEN DISCONTINUED AND IS UNAVAILABLE FROM ANY OF THE MANUFACTURERS STATED IN THE ITEM DESCRIPTION.  IF ITEMS LISTED HAVE BEEN DISCONTINUED OR PART NUMBERS HAVE CHANGED AND YOU WISH TO BID AN ALTERNATIVE, PLEASE IDENTIFY THE ALTERNATIVE MANUFACTURER AND PART NUMBER BY SUBMITTING A CLARIFICATION REQUEST BY 2:00PM EST, JUNE 17, 2026.  ALTERNATIVES MUST BE REVIEWED AND APPROVED BY PGW PRIOR TO ACCEPTANCE.  SAMPLES MAY BE REQUESTED FOR ANY ALTERNATIVE OFFERED.

MANDATORY TESTING PERIOD FOR ALTERNATIVES TO SPECIFIED RAINGEAR

BIDDERS WHO PROPOSE AN ALTERNATIVE TO THE SPECIFIED RAINGEAR MUST SUBMIT A SAMPLE OF EACH ITEM FOR TESTING BY 2:00 PM EST, FRIDAY, JUNE 12, 2026 TO THE FOLLOWING ADDRESS:

PHILADELPHIA GAS WORKS
ATTN: VASANT SUKHRAM, RAINGEAR SAMPLE FOR TESTING (RFQ# 35928)
5000 SUMMERDALE AVE
PHILADELPHIA, PA  19124

IN ADDITION, PLEASE NOTIFY MICHAEL.RICHMOND@PGWORKS.COM ON THE DAY OF YOUR PRODUCT SAMPLE SUBMISSION WITH A COPY OF THE PRODUCT SPECIFICATION.

LOGO REQUIREMENTS:

FOR ITEMS THAT REQUIRE THE “PGW” LOGO IMPRINTED ON IT, THE LOGO MUST BE IN THE COLOR BLUE, PMS 285.

PRICE INCREASES/DECREASE REQUIREMENTS:

ALL PRICES QUOTED MUST REMAIN FIRM FOR THE INITIAL TERM OF THE CONTRACT PURCHASE ORDER.  FOR THE INITIAL TERM OF ONE (1) YEAR; THEREAFTER, PRICES MAY BE INCREASED FOR EACH SUBSEQUENT FOUR (4) ONE (1) YEAR PERIODS THROUGHOUT THE DURATION OF THE CONTRACT, WHICH MAY BE RENEWED UNDER THE TERMS AND CONDITIONS OF THIS AGREEMENT AT THE SOLE OPTION OF PHILADELPHIA GAS WORKS (PGW) ON AN ANNUAL BASIS FOR UP TO FOUR (4) ADDITIONAL ONE (1) YEAR TERM(S). VENDOR MAY INCREASE PRICES FOR THE FUTURE RENEWAL PERIODS PROVIDED THAT:

NOTICE OF PRICE INCREASES MUST BE RECEIVED, IN WRITING, BY PGW AT LEAST FIFTEEN (15) DAYS PRIOR TO THE EXPIRATION OF THE CURRENT TERM FOR PRICE INCREASE TO BE EFFECTIVE AS OF THE FIRST DAY OF THE RENEWAL TERM.  PRICE INCREASE LETTER MUST INCLUDE A COPY OF THE MANUFACTURER’S LETTER AND/OR INDUSTRY BULLETIN.  THE PRICE INCREASE LETTER SHALL BE SENT TO MICHAEL.RICHMOND@PGWORKS.COM, REFERENCING RFQ#, BLANKET OR CONTRACT #, BLANKET TERM, AND SHOWING ITEM(S) DESCRIPTION AND APPLICABLE PRICING. PGW RESERVES THE RIGHT TO REVIEW THE PROPRIETY OF THE PRICE INCREASE AND CANCEL THE BLANKET AT ITS DISCRETION.

FAILURE TO NOTIFY PGW WITHIN THE FIFTEEN (15) DAY TIMEFRAME SHALL RESULT IN THE FOLLOWING:

IF THE LETTER IS RECEIVED BEFORE THE LAST DAY OF THE CONTRACT TERM, THE EFFECTIVE DATE OF THE PRICE INCREASE SHALL BE FIFTEEN (15) DAYS FROM RECEIPT OF THE PRICE INCREASE LETTER RECEIVED BY PGW OR, IF THE LETTER IS NOT RECEIVED BEFORE THE LAST DAY OF THE CURRENT TERM, THE PRICES FOR THE RENEWAL TERM SHALL BE THE SAME AS THE PREVIOUS TERM.

FOR EACH RENEWAL TERM THE PRICE INCREASE AND/OR DECREASE SHALL BE BASED UPON THE PERCENT (%) CHANGE IN THE INDEX FOR ALL URBAN CONSUMERS – PHILADELPHIA OF THE CONSUMER PRICE INDEX (ALL ITEMS) AS PUBLISHED BY THE U.S. DEPARTMENT OF LABOR BUREAU OF LABOR STATISTICS AND AS INDICATED BY THE MID-ATLANTIC CPI ANNOUNCEMENT FOUND HERE:

HTTPS://WWW.BLS.GOV/REGIONS/MID-ATLANTIC/DATA/CONSUMERPRICEINDEXHISTORICAL_PHILADELPHIA_TABLE.HTM

IN NO EVENT SHALL THE PRICE INCREASE EXCEED 5% IN ANY RENEWAL TERM.  THE INCREASE SHALL REFLECT THE CHANGE TO THE CPI OR THE 5% CAP, WHICHEVER IS LESS.

NOTE: PRICE DECREASES MAY BE FORWARDED TO THE SUPPLY CHAIN DEPARTMENT BUYER, IN WRITING, AT ANY TIME DURING THE CONTRACT TERM, TO INCLUDE ANY RENEWAL PERIOD(S).

ONCE THE CONTRACT AGREEMENT IS AWARDED, VENDOR(S) MUST FURNISH EXACTLY WHAT HAS BEEN QUOTED ON OR THIS COULD CAUSE THE ORDER TO BE SUBJECT TO CANCELLATION.

VENDOR IS NOT AUTHORIZED TO SUBSTITUTE MATERIAL WITHOUT WRITTEN PERMISSION FROM PGW.  PGW RESERVES THE RIGHT TO ADD, DELETE, OR CHANGE MATERIALS THAT THE SELECTED VENDOR WILL SUPPLY THAT ARE SIMILAR, BUT NOT SPECIFICALLY CALLED FOR, IN THIS REQUEST FOR QUOTATION. THE PROCEDURE FOR ADDING OR CHANGING ITEMS SHALL BE AS FOLLOWS: PROCUREMENT DEPARTMENT WILL OBTAIN FROM THE SUCCESSFUL SELLER (ON THEIR COMPANY LETTERHEAD) CONFIRMING THE ITEMS TO BE ADDED OR CHANGED.  THE LETTER SHALL INCLUDE THE COMPLETE DESCRIPTION OF THE ITEM, THE PRICE TO PGW, AND THE APPLICABLE CONTRACT PERIOD; UPON RECEIPT AND APPROVAL BY THE PROCUREMENT DEPARTMENT, ITEMS SHALL AUTOMATICALLY BECOME PART OF THE CONTRACT. PGW, HOWEVER, RESERVES THE RIGHT TO ACCEPT OR REJECT THE LETTER AND TO ACQUIRE THE ITEMS IN THE OPEN MARKET.

IMPORTANT NOTICE: PHILADELPHIA GAS WORKS WILL NOT PROVIDE REIMBURSEMENT FOR ENVIRONMENTAL SURCHARGES, FUEL SURCHARGES, SHIPPING & HANDLING SURCHARGES, DELIVERY SURCHARGES, PALLET SURCHARGES NOR MILEAGE SURCHARGES.

PGW DOES NOT ACCEPT RESPONSIBILITY FOR OVERSHIPMENTS.

SHIP TO LOCATION:

-NORTH OPERATION CENTER (NOC): 5000 SUMMERDALE AVE., PHILADELPHIA, PA 19124

ADDITIONAL NOTES:
(1)  THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) BLANKET PURCHASE ORDER TO THE LOWEST, RESPONSIVE, AND RESPONSIBLE VENDOR. IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD:
1.    LEAD-TIME
2.    BEST AND FINAL OFFER (BAFO)
(2)  ANY PURCHASE ORDER RESULTING FROM THIS REQUEST FOR QUOTATION IS SUBJECT TO CANCELLATION BY PGW UPON THIRTY (30) DAYS WRITTEN NOTICE.
(3)  ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIBLE AND NON-QUALIFIED FOR THIS RFQ
(4)  THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT.  FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980
(5)  CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT OF CONTRACTOR BY PGW PURSUANT TO PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.

PROCUREWARE SITE NAVIGATION:
-“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid.
-”BID DOCUMENTS” TAB – Download Bid Documents & Terms & Conditions of Bidding
-“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ
- “RESPONSE” TAB:
QUESTIONS- Answer required questions & upload completed required documents.
PRICING – Review items list & enter bid pricing
-“CALENDAR” TAB – Review all events for RFQ