Police Vehicle Mobile Data Terminal (MDT) Mounting Systems and Installation Services
| Bidders ID: | NBD17134347038844343 |
|---|---|
| Due Date: | Aug 14, 2026 |
| Posted Date: | Jul 28, 2026 |
| Level of Government: | State & Local |
| State: | Colorado |
| Agency: | City of Thornton |
| Category: |
|
| Source: | Members Only |
| Solicitation number | Status | Due | Description | Attachments |
| 260-26C | Active | 8/14/2026 4:30 PM | Police Vehicle Mobile Data Terminal (MDT) Mounting Systems and Installation Services |
|
Attachment Preview
INVITATION FOR BID (IFB)
IFB No. 260-26C
Police Vehicle Mobile Data Terminal (MDT)
Mounting Systems And Installation Services
Purchasing Analyst of Record: Joshua Houston
Joshua.Houston@thorntonco.gov
City Hall – 2nd Floor
Contracts and Purchasing Division
9500 Civic Center Drive
Thornton, CO 80229-4326
Main Phone: (303) 538-7325
IFB No. 260-26C
Police Vehicle MDT Mounting Systems and
Installation Services
TABLE OF CONTENTS
SCHEDULE, PURCHASING ANALYST OF RECORD, AND GENERAL
SUMMARY OF NEEDS............................................................................................................. 4
A.1 SCHEDULE OF EVENTS:............................................................................................... 4
A.2 PURCHASING ANALYST OF RECORD: ....................................................................... 4
A.3 GENERAL SUMMARY OF PROCUREMENT NEEDS: .................................................. 4
CURRENT STATE, SCOPE OF WORK, AND SPECIAL CONSIDERATIONS .. 5
B.1 CURRENT STATE: ......................................................................................................... 5
B.2 SCOPE OF WORK:......................................................................................................... 5
B.3 QUANTITIES:.................................................................................................................. 7
B.4 INSTALLATION PROCESS:........................................................................................... 8
B.5 INSTALLATION PERIODS: ............................................................................................ 9
B.6 DELIVERY CONSIDERATIONS: .................................................................................... 9
B.7 WARRANTY:................................................................................................................. 10
B.8 DAMAGE DURING INSTALLATION PROCESS: ......................................................... 10
B.9 PURCHASE ORDERS: ................................................................................................. 10
B.10 INVOICING REQUIREMENTS: ................................................................................... 10
B.11 PALLET CHARGE: ..................................................................................................... 11
B.12 FELONY DISQUALIFICATION: .................................................................................. 11
B.13 VENDOR PERFORMANCE MANAGEMENT: ............................................................ 11
B.14 COOPERATIVE PURCHASING: ................................................................................ 11
PRICING AND BID ITEMS ................................................................................ 12
C.1 PRICING INFORMATION: ............................................................................................ 12
C.2 VENDOR PRICING SUBMITTAL:................................................................................. 12
C.3 PRICING:....................................................................................................................... 12
C.4 PROPOSAL ITEMS: ..................................................................................................... 12
PROPOSAL INSTRUCTIONS, EVALUATION, AND AWARD ......................... 15
D.1 IFB POSTED LOCATIONS: .......................................................................................... 15
D.2 QUESTIONS: ................................................................................................................ 15
D.3 ADDENDA:.................................................................................................................... 15
D.4 SPECIAL RESPONSIBILITY CRITERA: ...................................................................... 15
D.5 SUBMISSION OF BIDS: ............................................................................................... 16
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IFB No. 260-26C
Police Vehicle MDT Mounting Systems and
Installation Services
D.6 DOCUMENTS FOR FINAL VENDOR SUBMISSION: .................................................. 16
D.7 LATE BID SUBMISSIONS: ........................................................................................... 17
D.8 BID OPENING:.............................................................................................................. 17
D.9 ACCEPTANCE PERIOD: .............................................................................................. 17
D.10 AWARD:...................................................................................................................... 17
D.11 POST AWARD PURCHASE ORDER: ........................................................................ 18
D.12 STANDARD PROPOSAL/BID CONSIDERATIONS: .................................................. 18
SAMPLE AGREEMENT .................................................................................... 19
E.1 SAMPLE AGREEMENT: ............................................................................................... 19
REQUIRED VENDOR SIGNATURE FORMS .................................................... 20
F.1 ACCEPTANCE AND ADDENDA ACKNOWLEDGEMENT FORM: .............................. 20
F.2 SAMPLE AGREEMENT ACKNOWLEDGEMENT FORM: ............................................ 21
F.3 REFERENCES AND AUTHORIZATION AND RELEASE FORM: ................................ 22
F.4 DISCLOSURE OF GENERATIVE ARTIFICIAL INTELLIGENCE (A.I.) USAGE FORM:
............................................................................................................................................. 24
AUTHORIZATION FOR SOLICITATION POSTING ......................................... 26
G.1 PURCHASING MANAGER FORM: .............................................................................. 26
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IFB No. 260-26C
Police Vehicle MDT Mounting Systems and
Installation Services
SCHEDULE, PURCHASING ANALYST OF RECORD, AND GENERAL
SUMMARY OF NEEDS
A.1 SCHEDULE OF EVENTS:
The following is a list of important items, dates, and times that pertain to this solicitation. All
times listed below are in reference to the local Thornton, Colorado time.
Solicitation Item
Solicitation Issued
Deadline to Submit Questions
Thornton Response to Written Questions
Bid Due Date
Virtual Bid Opening
Date
07/20/26
08/04/26
08/06/26
08/14/26
08/17/26
Time
4:30 P.M.
4:30 P.M.
9:00 A.M.
A.2 PURCHASING ANALYST OF RECORD:
The Purchasing Analyst of Record for this solicitation will be the central point of contact
throughout the solicitation process. All questions and inquiries must be submitted in writing via
direct email to the Purchasing Analyst. No communication is to be directed to any other Thornton
personnel.
The Purchasing Analyst of Record’s contact information is as follows:
Name: Joshua Houston
Title: Senior Purchasing Analyst
Email: Joshua.Houston@thorntonco.gov
A.3 GENERAL SUMMARY OF PROCUREMENT NEEDS:
The City of Thornton, Colorado (hereafter, “Thornton” or “the City”) is seeking a qualified firm to
(1) supply the City with Havis vehicle docking stations and associated antenna connections and
power supply, motion attachment/slide arms, Parsec antennas, and all required fasteners,
adapters, and materials, and (2) install this equipment in the City’s existing fleet of Police
vehicles.
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IFB No. 260-26C
Police Vehicle MDT Mounting Systems and
Installation Services
CURRENT STATE, SCOPE OF WORK, AND SPECIAL CONSIDERATIONS
B.1 CURRENT STATE:
The Thornton Police Department is upgrading its vehicle mobile data terminals (MDTs) from
Zebra rugged tablets to the Panasonic Toughbook 56 laptop. In doing so, new docking stations
must be installed in the vehicles to accommodate the new MDTs.
Thornton Police Department’s marked vehicle fleet is composed of Ford SUV Interceptors. The
unmarked fleet is composed of various other makes and models.
Thornton is upgrading its MDTs in two phases. The first phase will occur on or about
October 2026, when the first half of the fleet will have new docking stations installed to
accommodate the new Panasonic Toughbooks. This first phase will include all Ford SUV
Interceptors. In the second phase, which Thornton intends to occur on or about March 2027, the
second half of the fleet will have the new docking stations installed. The second phase will
include a mix of Ford SUV Interceptors and other makes and models (the unmarked fleet).
The second phase in March 2027 is contingent on Thornton’s City Council appropriating funds
for the second phase of this Project.
B.2 SCOPE OF WORK:
The awarded Vendor will perform the following tasks for each phase:
B.2.1 Furnish vehicle docking stations, motion attachment/slide arms, antennas, and all
required fasteners, adapters, and materials.
a For each vehicle, furnish one (1) Havis docking station for the Panasonic
Toughbook 56 with standard port replication and dual pass-through antenna
connections with Havis power supply, manufacturer’s item number DS-PAN-
435N-2. This specific product and brand name are required.
b For each vehicle, furnish a motion attachment arm that is compatible with the
make/model of the vehicle.
i. For Ford SUV Interceptors, one (1) motion attachment/slide arm that is the
same or equal to the Gamber-Johnson Mongoose 9” locking slide arm with
short clevis, manufacturer’s item number 7160-0928. This item attaches to
the docking station and the existing Gamber-Johnson center console box in
the vehicles.
ii. For other make and model vehicles (namely, the unmarked fleet), an
appropriate motion attachment arm for the Havis docking station. This may
include side or floor mounted configurations depending on the vehicle.
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