Notice to Bidders

Bid 26-036

Chicago Street Combined Sewer Separation Project

Sealed Bids will be received by the City of Elgin, Illinois (Owner) electronically by the Purchasing Department, until 3:00 P.M., local time, on Thursday, November 5, 2026, for the Chicago Street Combined Sewer Separation Project.

At said place and time, and promptly thereafter, all Bids that have been duly received will be publicly opened and read aloud.

The specifications and bidding documents are available for viewing and download for no cost at:

https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx, the City of Elgin’s electronic bidding web portal. An original bid bond (in the amount of 5% of the original bid amount) must be delivered to the City of Elgin Purchasing Department, 150 Dexter Court no later than 12:00 pm on November 5, 2026. All other bid documents shall be uploaded to https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx.

Bidders may schedule an inspection to support their investigation of determining their cost to complete the work. Bidders desiring to set up an inspection should contact the project coordinator below.

The proposed Work is generally described follows:

This project in general (approximately 6,200 linear feet in length) includes but is not limited to furnishing all labor, materials, equipment and other as included items necessary for the completion of the following:

• Installation of approximately 4,000’ of 12” to 48” storm sewer;

• Installation of approximately 200’ of 10” to 36” sanitary sewer;

• Installation of approximately 5,100’ of 4” to 16” water main;

• Approximately 5,500’ of 6” to 36” sanitary sewer lining;

• Approximately 6,700 SY of pavement removal;

• Approximately 25,400 SY of pavement patching;

• Approximately 18,300 SY pavement surface milling;

• Approximately 900’ of curb and gutter removal and replacement;

• Approximately 5,200 sq. ft. of sidewalk removal and replacement;

• Removal and/or abandonment of existing water and sewer mains;

• Water and sewer main adjustments;

• Water and sanitary service-re-establishment;

• Parkway restoration and other miscellaneous items of work in accordance with the Contract Plans and Specifications.

All proposals must be accompanied by a bid bond, certified or cashier’s or a bank draft in an amount equal to at least five percent (5%) of the bid, payable without condition to the City of Elgin, Illinois, which sum shall be forfeited in case the successful bidder fails to enter into a binding contract and provide a properly executed contract surety bond within 15 days after the contract is awarded by the City Council.

The successful bidder shall be required to furnish a Performance and Payment Bond equal to one hundred percent (100%) of the total contract price as security for the faithful performance and the payment of all bills and obligations arising from the performance of the contract.

The successful bidder and all Subcontractors shall be required to conform to the labor standards set forth in the Contract Documents. The successful bidder shall pay prevailing wage and shall provide certified payrolls to the City for the duration of the Project.

The successful bidder shall submit a list of qualified references for projects similar size and scope of the project.

Proposal withdrawn may not be resubmitted at the same letting.

Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry out the work. The right is reserved to reject any or all bids or to waive technicalities and any informality in any bid.

This is an Illinois Prevailing Wage Project. It follows the Elgin Responsible Bidders Ordinance and Elgin Residency Requirements.

A mandatory site tour will be held on Monday, October 19th, 2026, at 8:30 A.M., meeting at the Riverside Water Treatment Plant located at 375 W. River Road, Elgin, Illinois, 60123, prior to the site visit. Any Bidder who does not attend the site tour will have their Bid rejected.

Questions regarding the bidding process, bonds, or bidding software can be directed to Nickon Etminan, Purchasing Manager at (847) 931-5606 or nickon.etminan@cityofelgin.org. Questions regarding this bid package can be directed to Nora Bertram, Water Director by email at nora.bertram@elginil.gov . Technical questions regarding the scope of work should be addressed to Jarod Oliver at HR Green, Inc. at joliver@hrgreen.com or by calling (847) 563-7805.

Dated: October 8, 2026

Nickon Etminan

Purchasing Manager

City of Elgin