NOTICE TO CONTRACTORS
Separate sealed bids for the Mena Animal Shelter Renovation project will be received by the City of Mena until 2:00 P.M local time, Thursday, July 2nd, 2026, at the Board Room of Mena City Hall, 520 Mena Street, Mena, AR 71953. Bids received after this time will not be accepted. Bids will be publicly opened and read aloud at this location following the 2:00 P.M. deadline.
There will be a mandatory Pre-Bid Conference held at the project site 2303 Fairgrounds Rd, Mena, AR 71953 at 2:00 P.M. local time on Thursday, June 18th, 2026.
The project scope includes but is not limited to new roof, siding and windows, new perimeter fencing, new HVAC system and lighting, new kennel gates, ADA restroom upgrades and new interior finishes. The complete set of contract documents should be examined to determine full scope.
REVIEW OF DOCUMENTS:
The official version of the complete set of the contract documents should be examined and are obtainable from:
Southern Reprographics,Inc.
901 West 7th Street, Little Rock
Arkansas 72201,
(501) 372-4011
www.sriplanroom.com
OBTAINING BID DOCUMENTS:
The bid documents will be available on Monday, June 8, 2026. Prime bidders may obtain one set of bidding documents from Southern Reprographics, Inc (SRI) as noted above. The documents obtained through SRI are considered the official version and take precedence if any discrepancies occur. Bidders must deposit a check in the amount of $50.00 per set, payable to AMR ARCHITECTS, INC. Deposits will be refunded to all prime bidders who return bidding documents in good condition within ten (10) days after the opening of bids. A bidder receiving a contract award may retain the bidding documents and the Bidder’s deposit will be refunded. Prime bidders requiring additional sets and Sub-bidders may purchase bidding documents through Southern Reprographics, Inc. It is the sole responsibility of each subcontractor and each bidder to verify that their bid is based on a complete set of construction documents including all addenda.
Each bid proposal shall include with it a bid security in the amount of 5% of the total bid offered, if the bid is in excess of $20,000. The bidder will be required to submit a bidder’s deposit which includes enclosing a cashier’s check payable to the order of the City of Mena and drawn from a bank or trust company doing business in Arkansas or by a corporate bid bond in an amount equal to 5% of the bid. BIDDERS ARE ADVISED that Arkansas State Contractor Licensing Law applies to this project. There shall be only one (1) bid submitted per State Contractor’s License. Each bid received shall have the license for that bidder. Bid shall be submitted on the form provided by the Owner and shall be delivered in a clearly identified, sealed, opaque envelope. The Owner reserves the right to reject any or all bids and to waive any formalities.
Pursuant to Arkansas Code Annotated § 22-9-203, the City of Mena encourages all small, minority, and women-owned business enterprises to submit bids for capital improvements. Encouragement is also made to all general contractors that in the event they subcontract portions of their work, consideration is given to the identified groups.
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