On Call Marketing and Graphics Services
| Bidders ID: | NBD15407147061237328 |
|---|---|
| Due Date: | Aug 24, 2026 |
| Posted Date: | Jul 23, 2026 |
| Level of Government: | State & Local |
| State: | District of Columbia |
| Agency: | Airports Council International |
| Category: |
|
| Source: | Members Only |
Submission Deadline: August 24, 2026
Submitting Organization: Philadelphia International Airport - Department of Aviation
On Call Marketing and Graphics Services
Attachment Preview
Cherelle L. Parker, Mayor
Tracy Borda, Interim Chief Executive Officer, Philadelphia International Airport
The City of Philadelphia
WORK SUMMARY:
The City of Philadelphia, through the Deparment of Aviation, is seeking a qualified firm to
provide on call marketing and graphic design services, including advertising strategy, media
planning and buying, creative design, content creation, and influencer engagement, in support
of Philadelphia International Airport. The selected Applicant will serve as a strategic partner to
deliver cohesive, data-driven campaigns that strengthen brand awareness, enhance traveler
engagement, and support revenue and operational priorities.
PROPOSED COMPENSATION:
The contract will be awarded on a not-to-exceed basis of $3,000,000 annually, inclusive of all
fees and expenses, with compensation structured through a combination of retainer-based
services and approved project-specific scopes of work.
RFP ISSUE DATE:
7/23/26
RESPONSE DEADLINE:
No later than 5 pm Philadelphia Time on August 24, 2026 A complete proposal must be
submitted by this time to be considered. Proposals in-process are incomplete.
PRE-PROPOSAL MEETING:
A optional pre-proposal meeting will be held on July 30, 2026, at 10:00 am, Philadelphia Time.
It is highly recommended that all proposers attend.
ZOOM LINK:
Join from Zoom Workplace app - Zoom
Meeting ID: 821 7680 6426
Passcode: k1hfrF
OFFICIAL RFP CONTACT:
Shannon Clark
Procurement Specialist 2
Shannon.clark@phl.org
SUBMISSION REQUIREMENTS:
All proposals must be submitted electronically to the correct contract opportunity established
for this RFP (identified by opportunity number) through eContract Philly at
https://philawx.phila.gov/econtract/
REQUEST FOR PROPOSALS FOR
ON CALL MARKETING AND GRAPHIC DESIGN SERVICES
TABLE OF CONTENTS
1. INTRODUCTION................................................................................................................ 5
1.1 Values.................................................................................................................................... 5
1.2 Contracting with the City of Philadelphia .......................................................................... 5
1.3 Contacting Us ....................................................................................................................... 6
1.4 Feedback about this RFP ..................................................................................................... 6
2. THE OPPORTUNITY........................................................................................................... 7
2.1 Summary .............................................................................................................................. 7
2.2 Background .......................................................................................................................... 7
2.3 RFP Schedule ........................................................................................................................ 9
2.4 Outcome Goals .................................................................................................................. 10
2.5 Award Terms ...................................................................................................................... 10
3. SCOPE OF WORK............................................................................................................. 11
3.1 Description of Services ..................................................................................................... 11
3.2 Performance Metrics, Contract Management & Payments........................................... 14
4. HOW TO SUBMIT YOUR RESPONSE ............................................................................ 15
4.1 What You Must Include in Your Proposal ........................................................................ 15
4.2 How To Submit Your Application...................................................................................... 18
4.3 Proposal Binding................................................................................................................ 20
5. HOW WE CHOOSE......................................................................................................... 21
6. GENERAL RULES GOVERNING RFPs/PROPOSALS ...................................................... 22
6.1 Health Insurance Portability and Accountability Act (HIPAA)......................................... 23
6.2 Special Rules Applicable to Joint Ventures....................................................................... 23
6.3 Mandatory Political Contribution Disclosures and Penalties......................................... 24
6.4 Political Contribution Limits for City Contractors ........................................................... 24
6.5 City Employee Conflict Provision ...................................................................................... 25
6.6 Reservation of Rights......................................................................................................... 25
6.7 Confidentiality and Public Disclosure .............................................................................. 25
APPENDICES...................................................................................................................... 26
Appendix A – General Provisions............................................................................................ 26
Appendix B - City of Philadelphia Tax and Regulatory Status and Clearance Statement .. 27
Appendix C – Insurance Requirements…………………………………………………………………………..28
1. INTRODUCTION
1.1 Values
The City of Philadelphia is committed to ensuring all businesses have access to contracting
opportunities with the City and seeks to promote the economic development of small and local
businesses.
IF ELIGIBLE, YOU ARE ENCOURAGED TO:
✓ Apply for Local Business Entity (LBE) certification with City’s Procurement Department. If
you provide your LBE status and/or promise to have a Local Impact, this must be used by
the contracting department as a positive factor in evaluation and potential selection.
Additionally, some opportunities are exclusively reserved for LBE certified businesses.
✓ Get Paid Faster! Enroll on the Vendor Payment Portal to effortlessly submit electronic
invoices and monitor payment progress 24/7. The process of submitting invoices through
the Vendor Payment Portal is user-friendly, efficient, and free.
1.2 Contracting with the City of Philadelphia
Consistent with our values, the City requires that all contractors and subcontractors comply with all
applicable laws, regulations, and policies, including:
1
CITY BUSINESS
LICENSES AND
PERMIT
REQUIREMENTS
2
PAYMENT OF CITY
BUSINESS TAXES
OR OTHER
INDEBTEDNESS
OWED TO THE CITY
3
CHAPTER 17-1300.
PHILADELPHIA 21ST
CENTURY MINIMUM
WAGE AND BENEFITS
STANDARD
Please closely review the City’s contract attachments including the standard terms and conditions
found in the General Provisions under Appendix A of this RFP. Any contract resulting from this RFP
will incorporate and be governed by these documents.
1.3 Contacting Us
For technical assistance with the eContract Philly website, email eContractPhilly@phila.gov or call
(215) 686-4914.
• Please note the phone number provided is not a live helpline.
• Allow for two (2) business days prior to any application deadline to receive a response to
your request. The City will not extend a deadline even if it has not responded to your
question or request.
• All other questions regarding the RFP, including substantive questions, must be submitted in
accordance with Section 2.3. Applicants are otherwise prohibited from contacting City
representatives concerning this RFP or related matters.
1.4 Feedback about this RFP
The City recently updated the design of the RFP we use for Professional Services, and would like
feedback from vendors. If you have feedback you would like to share, please complete this voluntary
survey. Thank you.
You are viewing the opportunity summary page, which includes a brief overview and a preview of the attached documents.
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