Traffic Data Collection & Analyis Project RFP
| Bidders ID: | NBD15398327413729363 |
|---|---|
| Due Date: | Aug 14, 2026 |
| Posted Date: | Jul 22, 2026 |
| Level of Government: | State & Local |
| State: | North Dakota |
| Agency: | City of Bismarck |
| Category: |
|
| Source: | Members Only |
| Bid Title: |
Traffic Data Collection & Analyis Project RFP
|
| Category: | Metropolitan Planning Organization |
| Status: | Open |
|
Attachment Preview
REQUEST FOR PROPOSALS
FOR
TRANSPORTATION PLANNING SERVICES
The Bismarck-Mandan Metropolitan Planning Organization (MPO) requests proposals from qualified
consultants for the following project:
Traffic Data Collection and Analysis Project
Qualifications-based selection criteria will be used to analyze technical proposals and interviews from
responding consultants. The MPO reserves the right to reject any or all proposals. This project has a
not to exceed budget of $37,000 and a compressed timeline to be substantially complete by
12/31/26.
Interested firms should contact Kim Riepl, Principal Transportation Planner, at the Bismarck-Mandan
MPO, 221 N 5th Street P.O. Box 5503, Bismarck ND 58501. Contact can also be made via phone
701.355.1844 or by email: kriepl@bismarcknd.gov.
All proposals received by 4:00 PM (Central Time) on Friday, August 14, 2026, will be given
consideration for an interview. The Bismarck-Mandan MPO reserves the right to limit the interviews
to a maximum of five (5) firms whose proposals most clearly meet the RFP requirements. Firms will
be notified in writing or by phone of shortlist results. Successful candidates will receive date, time, and
location information for the interviews.
It is the responsibility of the consultant to ensure all required elements of the proposal are submitted.
Proposals missing required elements will be rejected and consultants will be denied interviews.
Respondents must submit one (1) electronic copy of the proposal. The full length of the proposal shall
be no more than eight (8) pages. Appendix material, table of contents, and the cover page will not
count toward the eight (8) page limit. Submittals must be received no later than 4:00 PM (Central
Time), Friday, August 14, 2026, and may be emailed to:
kriepl@bismarcknd.gov
Once submitted, the proposals become the property of the MPO. Proprietary information must be
clearly noted in the proposal, or it will be subject to open records laws.
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REQUEST FOR PROPOSALS
TO PERFORM PLANNING SERVICES FOR:
Traffic Data Collection & Analysis Project
BISMARCK-MANDAN METROPOLITAN PLANNING ORGANIZATION
Kim Riepl
Principal Transportation Planner
PROPOSALS MUST BE DELIVERED TO
BISMARCK-MANDAN MPO
BY 4:00 P.M. Central Friday, August 14, 2026
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Contents
I. PURPOSE OF THE REQUEST................................................................................................. 4
II. OBJECTIVE ............................................................................................................................. 4
III. GENERAL INSTRUCTIONS................................................................................................. 4
IV. CONTENT OF PROPOSALS................................................................................................. 5
V. ADDITIONAL REQUIREMENTS AND MISCELLANEOUS INFORMATION................. 6
VI. EVALUATION CRITERIA AND PROCESS........................................................................ 7
VII. REGIONAL CONTEXT AND EXISTING CONDITIONS ................................................. 7
VIII. STUDY AREA ..................................................................................................................... 8
IX. SCOPE OF WORK ................................................................................................................. 9
X. REVIEW AND COMPLETION PROCESS .......................................................................... 10
XI. INFORMATION AVAILABLE TO THE CONSULTANT ................................................ 11
EXHIBITS ……………………………………………………………………………………...12
Appendix A: Proposed Sub-Consultant Request Form
Appendix B: Consultant Self Certification of Government-Wide Debarment and Suspension (Nonprocurement)
Form
Appendix C: Certification and Restriction on Lobbying Form
Appendix D: Federal, State and Local Clauses
Page 3
I. PURPOSE OF THE REQUEST
The purpose of this Request for Proposals (RFP) is to provide interested consulting firms with enough information
about the professional services desired by the Bismarck-Mandan Metropolitan Planning Organization (MPO) for
the following project:
Traffic Data Collection & Analysis Project
The MPO is requesting the services of a transportation engineering/planning firm to provide traffic data collection
and analysis services to inform the development of the Travel Demand Model in 2027. The Project will be
conducted in cooperation with the City of Bismarck and with the North Dakota Department of Transportation
(NDDOT), the Federal Highway Administration (FHWA), and the Federal Transit Administration (FTA).
II. OBJECTIVE
The MPO and its partners intend to supplement their current inventory of vehicle counting data with several
additional locations not previously counted. Because these counts will be used for important road funding
decisions in the future, such as the prioritization of projects within future Transportation Improvement Plans and
the next Metropolitan Transportation Plan, it is important that the count data is accurate and trustworthy. Further,
the analyses performed on the counts is critical to the impending update to the MPO’s Travel Demand Model in
2027, creating an immediate need and compressed time schedule for the substantial completion of this Project
prior to December 31, 2026.
III. GENERAL INSTRUCTIONS
A. Any questions or comments regarding this proposal should be submitted to:
Kim Riepl, Responsible Charge
Bismarck-Mandan MPO
221 N 5th Street
P.O. Box 5503
Bismarck, ND 58506-5503
Phone: 701.355.1844
E-Mail: kriepl@bismarcknd.gov
B. Proposals shall be submitted to:
Kim Riepl
Project Manager
kriepl@bismarcknd.gov
C. All Proposals must be clearly identified with the following:
1) NAME OF THE SUBMITTING FIRM
2) ‘Proposal for: Traffic Data Collection & Analysis Project
D. The MPO will only consider proposals received prior to 4:00 PM Central Time on Friday, August
14, 2026. One (1) electronic copy must be received by the deadline. Electronic copies may be
emailed to kriepl@bismarcknd.gov. Proposals received after the 4:00 PM CT deadline will be
considered unresponsive and will not be considered for an interview. The MPO reserves the right to
reject any or all proposals.
E. Proposal Cut Down: The Selection Committee intends to interview between three (3) and five (5)
consultants, depending on the number and quality of proposals received. The strength of the written
proposals will be the basis for awarding an interview. Consultants will be notified of their interview
status by phone or email August 17, 2026.
F. Selection Committee: The Selection Committee will consist of a panel of up to three (3) people; two
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(2) voters and one (1) moderator. The MPO Project Manager will moderate the interviews. In the
case of a first ranked tie, the moderator’s ranking will provide the tie-breaking score.
G. Interviews: Consultants will be evaluated on both written proposals and interviews. Interviews may
be conducted in-person, remotely, or using a hybrid combination of both options at the discretion of
the candidate. Ranking is based on the criteria listed in Section VI: Evaluation Criteria and Process.
Interviews are planned to be held August 31 – September 3, 2026. Consultants will be given forty-
five (45) minutes to present their proposals and entertain questions. The consultant will be
responsible for managing their interview and allowing time for questions. The MPO project manager
will provide a TEAMs link for the interview to allow screen sharing.
H. Selection and Approvals: Selection will be based on the interview committee’s recommendation.
All interviewees will be notified of the selection results in writing. Approval of the top ranked firm
will be requested of the MPO’s TAC September 14 and Policy Board on September 15, 2026.
I. Contract Negotiations: Contract negotiations will begin immediately after Policy Board approval.
Consultant will be required to prepare a scope of work and final fee schedule which will be included
in the MPO’s template contract as Exhibit A. Draft contracts are reviewed by MPO Staff, its partners
and legal counsel. Upon successful negotiation, the MPO intends to execute the contract upon staff
authority (Disclaimer: This contract will be subject to a financial assistance contract between the
state of North Dakota and the USDOT).
Successful final negotiations shall include:
1.) Prime Consultant scope of work and final fee schedule not exceeding $37,000, to be
substantially complete and billed in 2026.
2.) Scope of work and fee schedule for ALL Subconsultants
3.) Prime Consultant Certificate of Liability Insurance
4.) Prime Consultant Indirect Cost Form (blank form provided by MPO)
5.) SFN 60233: Prime Consultant Request to Sublet Form (blank form provided by MPO)
6.) Up-to-date SF330 Form for NDDOT, if needed (see Section III: Content of Proposals)
IV. CONTENT OF PROPOSALS
Length of Proposals:
The main body of the proposal shall be no more than eight (8) pages and pages shall be numbered. The cover page,
table of contents, and appendix will not count toward the proposal page limit of eight (8) pages.
Required Elements for Proposal:
The consultants are requested to be as brief and concise as possible. The main body of the proposal shall address
the following major sections:
a) Description of firm
b) Organizational chart showing project team and general activities
c) Table of key individuals’ time-available for project/study
d) Understanding of project and proposed work approach
e) Brief examples of past, pertinent work projects
Required Elements for Appendix:
The consultant’s appendix must include the following unless noted as ‘optional’. The items included in the
appendix will not count toward the eight (8) page limit and may take as many pages as needed.
• Proposed Project Schedule: Proposed schedules may begin as early as September 29 2026, and
should detail all activities necessary to complete the study. Activities may include but are not
limited to:
Contract Negotiations
Data Acquisition (provided, as available, by the MPO, NDDOT, and local jurisdictions)
Consultant led in-field collection
Monthly updates (via Zoom or in person) to MPO TAC and Policy Board
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