On-Demand Landscape, Irrigation, Vegetation Management, Restoration, and Urban Forestry Services
| Bidders ID: | NBD15349370147785508 |
|---|---|
| Due Date: | Aug 5, 2026 |
| Posted Date: | Jul 8, 2026 |
| Level of Government: | State & Local |
| State: | Colorado |
| Agency: | City of Grand Junction |
| Category: |
|
| Source: | Members Only |
On-Demand Landscape, Irrigation, Vegetation Management, Restoration, and Urban Forestry Services
RFP-5957-26-KF
Responses Due August 5, 2026, before 1:00 p.m.
Attachment Preview
Request for Proposal
RFP-5957-26-KF
On-Demand Landscape, Irrigation, Vegetation
Management, Restoration, and Urban Forestry
Services
Proposal Deadline
August 6, 2026, before 1:00 p.m. Mountain Daylight Time (MDT)
Electronic Submission Only
Proposals Must Be Submitted Exclusively Through
BidNet Direct® – Rocky Mountain E-Purchasing System (RMEPS)
????https://www.bidnetdirect.com/colorado/city-of-grand-junction
Important Notice
The City of Grand Junction does not control or administer vendor access to the BidNet®
Direct system. Proposers are solely responsible for ensuring a successful submission.
Technical assistance must be requested directly from BidNet at (800) 835-4603.
Virtual Solicitation Opening
All City solicitation openings will be conducted virtually.
For meeting access and participation details, refer to Section 1.9.
Purchasing Agent Contact
Kathleen Franklin
kathleenf@gjcity.org
970-244-1513
Table of Contents
Section 1.0. Administrative Information & Conditions for Submittal........................ 4
1.4. Purpose .................................................................................................... 4
1.5. Non-Mandatory Virtual Pre-Proposal Conference................................. 5
1.9. Proposal Submission and Solicitation Opening ................................... 6
Section 2.0. General Contract Terms and Conditions.............................................. 12
Section 3.0: Insurance Requirements ....................................................................... 21
Section 4.0: Specifications and Scope of Services.................................................. 24
4.10. Attachments ........................................................................................... 40
4.11. Online Resources .................................................................................. 40
4.12. Tentative Calendar of Events................................................................ 40
Event and Details
Date
Solicitation Issued/Posted
Published via BidNet® Direct – RMEPS
July 8, 2026
Non-Mandatory Pre-Proposal Conference
Refer to Section 1.5.
Inquiry deadline
no questions are accepted after the close of
business on this date
July 16, 2026
July 23, 2026, before 5:00 p.m.
Final Addendum Issued (if applicable)
July 28, 2026
Proposal Submission Deadline
August 6, 2026, before 1:00 p.m. MDT
Electronic submission via BidNet® Direct only
Evaluation of proposals
Internal review by City-appointed committee
August 6-14, 2026
Interviews (if required)
By invitation only; will be conducted in person.
Tentative interview schedule and time blocks:
• August 24, 2026 (9:00 a.m. – 3:00 p.m. MDT)
• August 25, 2026 (12:00 p.m. – 2:00 p.m. MDT)
Notice of Intent to Award (tentative)
August 24-25, 2026
August 27, 2026
RFP-5957-26-KF
Page 2 of 56
Subject to final evaluations and interview
outcomes
Contract Execution
September 1, 2026
Contingent upon Council approval and funding
availability
Section 5.0: Preparation and Submittal of Proposals .............................................. 42
Section 6.0. Evaluation Criteria and Factors ............................................................ 48
Section 7.0. Solicitation Response Form .................................................................. 54
Subcontractor Disclosure................................................................................ 56
RFP-5957-26-KF
Page 3 of 56
Section 1.0. Administrative Information & Conditions for Submittal
1.1. Americans with Disabilities Act (ADA) Compliance Mandate: All documents,
forms, attachments, electronic content, and other materials submitted in response to
this Solicitation, as well as all deliverables, reports, presentations, websites,
applications, electronic documents, and other materials created, developed, or
provided under any resulting Contract, shall comply with the requirements of Colorado
House Bill 21-1110 (HB21-1110), including §§ 24-85-101, C.R.S., et seq., and the
Accessibility Standards for Individuals with a Disability adopted by the Colorado Office
of Information Technology pursuant to § 24-85-103(2.5), C.R.S.
All documents and electronic content shall conform to the State of Colorado's
accessibility standards, including compliance with Level AA of the current version of
the Web Content Accessibility Guidelines (WCAG), as adopted by the State.
1.2. Required Review: The Proposer is responsible for thoroughly reviewing all
Solicitation Documents and obtaining a complete understanding of the Scope of
Services, requirements, conditions, instructions, and all applicable laws, regulations,
policies, and procurement requirements associated with this Solicitation. Submission
of a proposal shall constitute acknowledgment that the Proposer has reviewed the
Solicitation Documents and is capable of performing the Services as specified.
In addition to reviewing this Solicitation, Proposers are encouraged to become familiar
with the City's parks system, municipal facilities, and community resources relevant
to the Services. Proposers should review the Attachments and any referenced City
websites, maps, standards, and guidance documents to better understand the City's
operational environment, landscape management objectives, and anticipated work
assignments.
1.3. Issuing Office: This solicitation is issued by the City of Grand Junction, Colorado
(“City”). The Purchasing Agent responsible for this procurement is:
Kathleen Franklin
kathleenf@gjcity.org
Except as may be provided during any pre-proposal meeting or site visit conducted
by the City, all inquiries, concerns, clarifications, or communications regarding this
solicitation—including those related to the process, specifications, or Scope of
Services—shall be submitted in writing to the Purchasing Agent.
Communication with any other City employee or representative regarding this
solicitation may result in the disqualification of the Proposer’s submission.
1.4. Purpose
The City of Grand Junction, Colorado ("City"), is soliciting competitive proposals from
qualified Contractors to provide on-demand landscape, irrigation, vegetation
management, ecological restoration, urban forestry, and related services on an
as-needed basis.
The City intends to establish one or more annual, on-call Contracts with qualified
Contractors to supplement City staff by providing specialized expertise, personnel,
RFP-5957-26-KF
Page 4 of 56
equipment, and related resources necessary to support landscape maintenance,
irrigation improvements, turf conversion, native landscape establishment, vegetation
management, ecological restoration, urban forestry initiatives, capital improvement
projects, and emergency response services at various City-owned facilities and
properties.
A detailed description of the required Services, service categories, performance
expectations, special conditions, and Contract requirements is provided in Section
4.0 – Specifications and Scope of Services. All Services shall be performed in
accordance with the terms, conditions, and requirements set forth in this Solicitation
and incorporated into any resulting Contract.
1.5. Non-Mandatory Virtual Pre-Proposal Conference
Prospective Proposers are encouraged to review the Solicitation, including the Scope
of Services, prior to attending the non-mandatory virtual pre-proposal conference. The
conference provides an opportunity to ask questions and obtain clarification regarding
the City's requirements and the Solicitation. It is not intended to replace a Proposer's
independent review of the Solicitation Documents.
Meeting Information
Date: July 16, 2026
Time: 1:30 p.m. MDT
Platform: Virtual Microsoft Teams
Join Online:
https://teams.microsoft.com/meet/26437173662637?p=8Ol0R1j0NOuPOj6Jnj
Meeting ID: 264 371 736 626 37
Passcode: of2qo39c
Join by Phone:
+1 945-468-6551,,228638075# United States, Dallas
Phone Conference ID: 228 638 075#
Local Numbers: Find a local number
Important Information
• Attendance is encouraged but is not required to submit a Proposal.
• Statements, comments, questions, or responses provided during the pre-proposal
conference are for informational purposes only and shall not modify the
Solicitation.
• Only written Addenda issued by the City shall be considered official and binding.
• Proposers are solely responsible for monitoring the BidNet® solicitation page and
obtaining all Addenda issued by the City.
1.6. The City: The City will act by and through its authorized representative(s).
RFP-5957-26-KF
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