Statewide Individualized Education Program (IEP) Platform

Back Print
Bidders ID: NBD14933790338886707
Due Date: Jul 1, 2026
Posted Date: Jun 4, 2026
Level of Government: State & Local
State: Washington
Agency: Office of Superintendent of Public Instruction
Category:
  • G - Social Services
  • U - Education and Training Services
Solicitation Number: RFP - 2026-20
Source: Members Only
Number Document(s) Updates Status Agency Contact Name
RFP - 2026-20











Due: 07/01/2026 - 12:00pm Kyla Moore Log in to the Pre-Bid Conference Here May 14, 2026 - 2:00pm

Attachment Preview

Request for Proposals No. 2026-20
Statewide Individualized Education Program
(IEP) Platform
STATE OF WASHINGTON
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
OLYMPIA, WASHINGTON
PRE-BID CONFERENCE: 2:00 p.m., Pacific Time (PT) on May 14, 2026
LETTER OF INTENT DUE DATE: 5:00 p.m. Pacific Time (PT) on May 22, 2026
PROPOSAL DUE DATE: 12:00 p.m., Pacific Time (PT) on June 30, 2026
ESTIMATED CONTRACT PERIOD: December 1, 2026, through November 30, 2029.
Amendments extending the period of performance, if any, shall be at the sole discretion of OSPI.
CONSULTANT ELIGIBILITY: This solicitation is open to those Consultants who satisfy the
minimum qualifications stated herein and that are available for work in Washington State.
SUBMIT PROPOSAL TO: contracts@k12.wa.us
All communications concerning this RFP must be directed only to the RFP Coordinator via email.
Any other communication will be considered unofficial and non-binding on OSPI. Consultants
are to rely on written statements issued by the RFP Coordinator. Communication directed to
parties other than the RFP Coordinator may result in disqualification of the Consultant.
This RFP is available at the Office of Superintendent of Public Instruction (OSPI) website and at
the Department of Enterprise Services, Washington Electronic Business Solution (WEBS)
Procurement website. All RFP amendments and/or Consultant questions and OSPI answers will
be posted to these sites. All interested Consultants must be registered with WEBS under the
following commodity codes to receive automatic notifications: All codes under 208; All codes
under 209; 958-23; 961-56; 918-29; 920-03; 920-04; 920-05; 920-40; 920-46; 920-64
OSPI, and its contractors and subcontractors, must not discriminate in any programs or services based on
sex, race, creed, religion, color, national origin, age, marital status, honorably discharged veteran or military
status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or
service animal by a person with a disability, and must comply with state and federal nondiscrimination laws,
including Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the
Americans with Disabilities Act, and Title VI of the Civil Rights Act of 1964. Questions and complaints of
alleged discrimination should be directed to the Equity and Civil Rights Director at 360-725-6162/TTY: 360-
664-3631; or P.O. Box 47200, Olympia, WA 98504-7200; or equity@k12.wa.us.
Table of Contents
Section A. SCOPE & REQUIREMENTS ......................................................................................................5
A.1. DEFINITIONS.............................................................................................................................................5
A.2. PURPOSE OF REQUEST FOR PROPOSALS ...................................................................................8
A.3. BACKGROUND .........................................................................................................................................8
A.4. VISION, GOALS, AND OBJECTIVES ............................................................................................. 13
OSPI Superintendent’s Vision & Priorities ............................................................................................. 13
Statewide IEP Platform Key Objectives ................................................................................................... 14
WaTech Strategic Plan................................................................................................................................... 15
A.5. SCOPE OF WORK .................................................................................................................................. 15
Future State Architecture and Experience Diagrams ......................................................................... 15
Core IEP Platform Capabilities.................................................................................................................... 18
User Experience and Business Solution .................................................................................................. 19
Family Portal Access and Collaboration Tools ..................................................................................... 20
Standardization and Configuration .......................................................................................................... 20
Systems Integrations...................................................................................................................................... 20
Compliance, Accessibility, Privacy & Security....................................................................................... 21
Early Intervention and Transition Planning ........................................................................................... 22
Consultant Governance and Reporting .................................................................................................. 22
Data Handling and Migration Strategy................................................................................................... 23
Training and Adoption Strategy ................................................................................................................ 24
Business Continuity and Disaster Recovery........................................................................................... 25
Work Management and Delivery Collaboration.................................................................................. 26
Acceptance Criteria and Policy Compliance.......................................................................................... 26
A.6. ACCESSIBILITY & BRANDING REQUIREMENTS .................................................................... 27
A.7. BIDDER QUALIFICATIONS ............................................................................................................... 27
A.8. PERIOD OF PERFORMANCE ............................................................................................................ 28
A.9. PLACE OF WORK PERFORMANCE ............................................................................................... 28
RFP No. 2026-20
Rev. 05/24
Page 2 of 107
A.10. FUNDING ................................................................................................................................................. 29
A.11. AMERICANS WITH DISABILITIES ACT ....................................................................................... 29
Section B. GENERAL INFORMATION FOR BIDDERS ...................................................................... 30
B.1. RFP COORDINATOR ........................................................................................................................... 30
B.2. QUESTIONS & ANSWERS ................................................................................................................ 30
B.3. ESTIMATED SCHEDULE OF PROCUREMENT ACTIVITIES.................................................. 31
B.4. LETTER OF INTENT .............................................................................................................................. 31
B.5. PRE-BID CONFERENCE ...................................................................................................................... 31
B.6. COMPLAINT PROCEDURE................................................................................................................ 32
B.7. PROPRIETARY INFORMATION/PUBLIC DISCLOSURE ....................................................... 33
B.8. ADDENDUMS AND AMENDMENTS TO THE RFP ................................................................ 33
B.9. SMALL BUSINESS, MINORITY & WOMEN’S BUSINESS ENTERPRISES (MWBE),
AND VETERAN-OWNED BUSINESS PARTICIPATION ...................................................................... 34
B.10. ETHICS, POLICIES, & LAW ............................................................................................................... 34
B.11. ACCEPTANCE PERIOD........................................................................................................................ 34
B.12. RESPONSIVENESS................................................................................................................................ 35
B.13. MOST FAVORABLE TERMS.............................................................................................................. 35
B.14. CONTRACT AND GENERAL TERMS & CONDITIONS.......................................................... 36
B.15. COSTS TO PROPOSE ........................................................................................................................... 36
B.16. NO OBLIGATION TO CONTRACT ................................................................................................. 36
B.17. REJECTION OF PROPOSALS............................................................................................................ 36
B.18. COMMITMENT OF FUNDS .............................................................................................................. 36
B.19. STATEWIDE VENDOR PAYMENT REGISTRATION ............................................................... 37
B.20. WASHINGTON STATE BUSINESS REGISTRATION............................................................... 37
B.21. INSURANCE COVERAGE ................................................................................................................... 37
Section C. PROPOSAL CONTENTS .......................................................................................................... 38
C.1. SUBMISSION OF PROPOSALS ....................................................................................................... 38
C.2. PROPOSAL OVERVIEW ...................................................................................................................... 38
C.3. LETTER OF SUBMITTAL ..................................................................................................................... 39
C.4. TECHNICAL PROPOSAL .................................................................................................................... 39
C.5. USER EXPERIENCE AND BUSINESS SOLUTION ..................................................................... 42
RFP No. 2026-20
Rev. 05/24
Page 3 of 107
C.6. MANAGEMENT PROPOSAL ............................................................................................................ 45
C.7. FINANCIAL PROPOSAL ..................................................................................................................... 50
Section D. EVALUATION AND AWARD................................................................................................ 54
D.1. EVALUATION PROCEDURE.............................................................................................................. 54
D.2. EVALUATION AND SCORING......................................................................................................... 57
D.3. SCORING PREFERENCES ................................................................................................................... 60
D.4. REFERENCE CHECKS ........................................................................................................................... 61
D.5. SELECTION OF APPARENT SUCCESSFUL BIDDER ................................................................ 62
D.6. NOTIFICATION TO BIDDERS .......................................................................................................... 62
D.7. DEBRIEFING OF UNSUCCESSFUL BIDDERS ............................................................................. 62
D.8. PROTEST PROCEDURE....................................................................................................................... 63
D.9. ADDITIONAL AWARDS ..................................................................................................................... 64
Section E. RFP EXHIBITS ............................................................................................................................. 65
EXHIBIT A .............................................................................................................................................................. 66
EXHIBIT B............................................................................................................................................................... 68
EXHIBIT C............................................................................................................................................................... 69
EXHIBIT D .............................................................................................................................................................. 75
EXHIBIT E ............................................................................................................................................................... 94
EXHIBIT G .............................................................................................................................................................. 96
EXHIBIT H ............................................................................................................................................................ 101
EXHIBIT I .............................................................................................................................................................. 103
EXHIBIT J ............................................................................................................................................................. 105
EXHIBIT K ............................................................................................................................................................ 106
EXHIBIT L-O........................................................................................................................................................107
RFP No. 2026-20
Rev. 05/24
Page 4 of 107
Section A. SCOPE & REQUIREMENTS
This section describes the purpose of the RFP and provides information about this procurement,
including the potential scope of the opportunity and requirements.
A.1. DEFINITIONS
Definitions for the purposes of this RFP include:
Agency or OSPI – The Washington State Office of Superintendent of Public Instruction; the
entity issuing this RFP.
Amendment – A unilateral change to the Solicitation that is issued by OSPI at its sole discretion
and posted on WEBS and OSPI’s website.
Apparent Successful Bidder (ASB) – A Bidder submitting a response to this Solicitation that is
evaluated and is identified and announced by OSPI as providing the best value to the Agency.
Upon execution of a Contract, the ASB is referred to as the successful Bidder or the Contractor.
Behavior Intervention Plan (BIP) – A behavioral intervention plan is a plan incorporated into
a student's IEP if determined necessary by the IEP team for the student to receive Free
Appropriate Public Education.
Bid – An offer, proposal, or quote for goods or services submitted in response to this RFP.
Bidder – Individual organization, public or private agency submitting a proposal to attain a
contract with OSPI. For purposes of this Solicitation, the terms Bidder, Consultant, and Vendor
are interchangeable.
Competitive Solicitation – A documented formal process providing an equal and open
opportunity to Bidders or Consultants culminating in a selection based on predetermined
criteria.
Complaint – A process that may be followed by a Consultant prior to the deadline for bid
submission to alert OSPI of certain types of asserted deficiencies in the Solicitation.
Consultant – Individual organization, public or private agency submitting a proposal to attain
a contract with OSPI. For purposes of this Solicitation, the terms Bidder, Consultant, and Vendor
are interchangeable.
RFP No. 2026-20
Rev. 05/24
Page 5 of 107
You are viewing the opportunity summary page, which includes a brief overview and a preview of the attached documents.
Disclaimer: The details regarding bids, requests for proposals (RFPs), and requests for qualifications (RFQs) on this site are provided for convenience and do not represent official public notice. To respond to or inquire about bids, RFPs, or RFQs, please contact the appropriate government department.

TRY FOR FREE

Not a GovernmentBidders Member Yet?

Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.

Start Free Trial Today >