NATURAL HAZARD MITIGATION PLAN 2027 UPDATE CONSULTANT SERVICES
| Bidders ID: | NBD14677746751460262 |
|---|---|
| Due Date: | Jul 15, 2026 |
| Posted Date: | Jul 13, 2026 |
| Level of Government: | State & Local |
| State: | Washington |
| Agency: | Clark County |
| Category: |
|
| Solicitation Number: | RFP Number: 957 |
| Source: | Members Only |
NATURAL HAZARD MITIGATION PLAN 2027 UPDATE CONSULTANT SERVICES
RFP Number: 957
It is the responsibility of the proposer to monitor this site prior to proposal submission, in case additional information, which may be pertinent to the proposal is provided.
General Information:
Clark Regional Emergency Services Agency (CRESA), on behalf of Clark County and participating jurisdictions, is seeking proposals from qualified consultants to support the update of the Clark County Natural Hazard Mitigation Plan.
Release Date: Wednesday, June 17, 2026
Closing Date: Wednesday, July 15, 2026
Closing Date: Wednesday, July 15, 2026
Pre-Bid Conference: N/A
Attachment Preview
REQUEST for PROPOSAL # 957
ARCHITECTURAL AND ENGINEERING SERVICES
Clark County Washington
RELEASE DATE: WEDNESDAY, JUNE 17, 2026
DUE DATE: WEDNESDAY, JULY 15, 2026 by 11:00 am
LATE PROPOSALS WILL NOT BE ACCEPTED – NO EXCEPTIONS
Request for Proposal for:
NATURAL HAZARD MITIGATION PLAN 2027 UPDATE
CONSULTANT SERVICES
SUBMIT:
One (1) Original
Four (4) Complete Copies
of the Proposal to:
United Parcel Service / FedEx or Hand Delivery
United States Postal Service)
Clark County
ATTN: Office of Purchasing
1300 Franklin Street, 6th Floor, Suite 650
Vancouver WA 98660
564-397-2323
Not Available
Office Hours: 8:00 am – 3:00 pm, Monday – Friday, except Legal Holidays.
No electronic mail submissions.
Refer Questions to Project Manager:
Clark County, WA local government agency is not affiliated with any group, business or other type of enterprise
that is not listed on our webpage at www.clark.wa.gov and emails must end in @clark.wa.gov or
@cresa.wa.gov.
Justine Magnoni-Garver, MPH
Emergency Management Coordinator / Mitigation and Recovery
Clark Regional Emergency Services Agency (CRESA)
justine.magnoni-garver@cresa.wa.gov
Phone 360-992-6288
General Terms and Conditions
ADMINISTRATIVE REQUIREMENTS - Contractors shall comply with all management and
administrative requirements established by Washington Administrative Code (WAC), the
Revised Code of the State of Washington (RCW), and any subsequent amendments or
modifications, as applicable to providers licensed in the State of Washington.
ALL proposals submitted become the property of Clark Regional Emergency Services
Agency (CRESA). It is understood and agreed that the prospective Proposer claims no
proprietary rights to the ideas and written materials contained in or attached to the proposal
submitted. Clark County has the right to reject or accept proprietary information.
AUTHORSHIP - Applicants must identify any assistance provided by agencies or indivi-
duals outside the proposers own organization in preparing the proposal. No contingent
fees for such assistance will be allowed to be paid under any contract resulting from this
RFP.
CANCELLATION OF AWARD - CRESA reserves the right to immediately cancel an
award if the contractual agreement has not been entered into by both parties or if new state
regulations or policy make it necessary to change the program purpose or content,
discontinue such programs, or impose funding reductions. In those cases where
negotiation of contract activities are necessary, CRESA reserves the right to limit the period
of negotiation to sixty (60) days after which time funds may be unencumbered.
CONFIDENTIALLY - Proposer shall comply with all applicable state and federal laws
governing the confidentiality of information.
CONFLICT OF INTEREST - All proposals submitted must contain a statement disclosing
or denying any interest, financial or otherwise, that any employee or official of Clark County
or the appropriate Advisory Board may have in the proposing agency or proposed project.
CONSORTIUM OF AGENCIES - Any consortium of companies or agencies submitting a
proposal must certify that each company or agency of the consortium can meet the
requirements set forth in the RFP.
COST OF PROPOSAL & AWARD - The contract award will not be final until CRESA and
the prospective contractor have executed a contractual agreement. The contractual
agreement consists of the following parts: (a) the basic provisions and general terms and
conditions, (b) the special terms and conditions, (c) the project description and goals
(Statement of Work), and (d) the budget and payment terms. CRESA is not responsible for
any costs incurred prior to the effective date of the contract. CRESA reserves the right to
make an award without further negotiation of the proposal submitted. Therefore, the
proposal should be submitted in final form from a budgetary, technical, and programmatic
standpoint.
DISPUTES - Clark County encourages the use of informal resolution to address complaints
or disputes arising over any actions in implementing the provisions of this RFP. Written
complaints should be addressed to Clark County – Purchasing, P.O. Box 5000, Vancouver,
Washington 98666-5000.
DIVERSITY IN EMPLOYMENT AND CONTRACTING REQUIREMENTS - It is the
policy of CRESA and Clark County to require equal opportunity in employment and
services subject to eligibility standards that may be required for a specific program. Clark
County is an equal opportunity employer and is committed to providing equal opportunity
in employment and in access to the provision of all county services. Clark County's Equal
Employment
Opportunity
Plan
is
available
at
http://www.clark.wa.gov/hr/documents.html. This commitment applies regardless of
race, color, religion, creed, sex, marital status, national origin, disability, age, veteran
status, on-the-job injury, or sexual orientation. Employment decisions are made without
consideration of these or any other factors that are prohibited by law. In compliance with
department of Labor Regulations implementing Section 504 of the rehabilitation Act of
1973, as amended, no qualified handicapped individual shall be discriminated against
in admission or access to any program or activity. The prospective contractor must agree
to provide equal opportunity in the administration of the contract, and its subcontracts or
other agreements.
MUNICIPAL RESEARCH and SERVICE CENTER - Clark County (WA) contracts with
the Municipal Research and Service Center (MRSC) to maintain our Consultant, Small
Works and Vendor rosters. To be eligible to participate in this Clark County public
solicitation and the resulting contract, your business must be registered with the MRSC
Rosters. Failure to register may result in your proposal being marked nonresponsive.
Be sure to select Clark County in your application. If you have questions about the
registration process, contact the MRSC Rosters at 206-436-3798 or
https://mrscrosters.org/businesses/business-membership/
independently, without consultation, communication, or agreement for the purpose of
restricting competition. This does not preclude or impede the formation of a consortium
of companies and/or agencies for purposes of engaging in jointly sponsored proposals.
INTERLOCAL AGREEMENT - CRESA has made this RFP subject to Washington State
statute RCW 39.34. Therefore, the proposer may, at the proposers option, extend identical
prices and services to other public agencies wishing to participate in this RFP. Each public
agency wishing to utilize this RFP will issue a purchase order (or contract) binding only their
agency. Each contract is between the proposer and the individual agency with no liability
to Clark County.
LIMITATION - This RFP does not commit CRESA to award a contract, to pay any costs
incurred in the preparation of a response to this RFP, or to procure or contract for services
or supplies.
LATE PROPOSALS - A proposal received after the date and time indicated above will not
be accepted. No exceptions will be made.
ORAL PRESENTATIONS - An oral presentation may be required of those prospective
contractors whose proposals are under consideration. Prospective contractors may be
informed that an oral presentation is desired and will be notified of the date, time and
location the oral presentation is to be conducted.
OTHER AUDIT/MONITORING REQUIREMENTS - In addition, auditing or monitoring for
the following purposes will be conducted at the discretion of CRESA or Clark County: Fund
accountability; Contract compliance; and Program performance.
PRICE WARRANT - The proposer shall warrant that the costs quoted for services in
response to the RFP are not in excess of those which would be charged any other individual
or entity for the same services performed by the prospective contractor, in a similar
socioeconomic, geographical region.
REQUEST for PROPOSALS – This solicitation is an invitation by CRESA for Proposers to
submit an offer, which may be subject to subsequent discussions and negotiations by the
County and the Proposer. It is not a request for a competitive bid.
A Proposal means any document, submittal, interview presentation, negotiation, and
everything and anything provided in response to this RFP regardless of whether the
submission is an oral or written submission.
CRESA reserves the right to accept or reject any or all proposals received as a result of
this RFP, to negotiate with any or all prospective contractors on modifications to proposals,
to waive formalities, to postpone award, or to cancel in part or in its entirety this RFP if it is
in the best interest of CRESA to do so.
PROTESTS - Must be submitted to the Purchasing Department within 3 business days of
receipt of Letter of Notice.
PUBLIC SAFETY - May require limiting access to public work sites, public facilities, and
public offices, sometimes without advance notice. The successful Proposer’s employees
and agents shall carry sufficient identification to show by whom they are employed and
display it upon request to security personnel. CRESA project managers have discretion
to require the successful Proposer’s employees and agents to be escorted to and from
any public office, facility or work site if national or local security appears to require it.
SALES TAX - Out of State Businesses – WA State Reporting Thresholds & Nexus
https://dor.wa.gov/education/industry-guides/out-state-businesses-reporting-thresholds-
and-nexus Businesses operating outside WA State must register to report B&O tax and
collect/submit applicable sales tax, if the business meets any of the following thresholds in
the current or prior year:
• Has physical presence nexus in Washington.
• Has more than $100,000 in combined gross receipts sourced or attributed to
Washington.
• Is organized or commercially domiciled in Washington.
SUBCONTRACTING - No activities or services included as a part of this proposal may
be subcontracted to another organization, firm, or individual without the approval of
CRESA. Such intent to subcontract shall be clearly identified in the proposal. It is
understood that the contractor is held responsible for the satisfactory accomplishment
of the service or activities included in a subcontract.
VERBAL PROPOSALS - Verbal proposals will not be considered in making the award of
any contract as a result of this RFP.
WORKERS COMPENSATION INSURANCE – The contractor shall comply with R.C.W.
Title 51- with minimum coverage limits of $500,000 for each accident, or provide
evidence that State law does not require such coverage.
INDEPENDENT PRICE DETERMINATION - The prospective contractor guarantees that,
in connection with this proposal, the prices and/or cost data have been arrived at
FOR ALTERNATIVE FORMATS
Clark County ADA Office: V: 564-397-2322
ADA@clark.wa.gov
Request for Proposals
Table of Contents
PART I
PART II
PROPOSAL REQUIREMENTS
Section IA: General Information
1. Introduction
2. Background
3. Scope of Project
4. Project Funding
5. Title VI Statement
6. Timeline for Selection
7. Employment Verification
Section IB: Work Requirements
1. Required Services
2. CRESA Performed Work
3. Deliverables and Schedule
4. Place of Performance
5. Period of Performance
6. Debarred / Suspended
7. Americans with Disabilities Act (ADA) Information
8. Public Disclosure
9. Insurance/Bond
10. Plan Holders List
PROPOSAL PREPARATION AND SUBMITTAL
Section IIA: Pre-Submittal Meeting/Clarification
1. Pre-Submittal Meeting
2. Proposal Clarification
PART III
Section IIB: Proposal Submission
1. Proposals Due
2. Proposal
Section IIC: Proposal Content
1. Cover Sheet
2. Project Team
3. Management Approach
4. Respondent’s Capabilities
5. Project Approach and Understanding
6. Proposed Cost
PROPOSAL EVALUATION & CONTRACT AWARD
Section IIIA: Proposal Review and Selection
1. Evaluation and Selection
2. Evaluation Criteria Scoring
Section IIIB: Contract Award
1. Consultant Selection
2. Contract Development
3. Award Review
4. Orientation/Kick-off Meeting
ATTACHMENTS
A: Proposal Cover Sheet
B: Letter of Interest
C: Certification Regarding Debarment, Suspension and Other Responsibility Matters Form
EXHIBITS
A. N/A
Request for Proposal # 957
Natural Hazard Mitigation Plan 2027 Update Consultant Services
Part I
Proposal Requirements
Section IA
1. Introduction
General Information
Clark Regional Emergency Services Agency (CRESA), on behalf of Clark County and
participating jurisdictions, is seeking proposals from qualified consultants to support the
update of the Clark County Natural Hazard Mitigation Plan (NHMP).
This project is funded through the Federal Emergency Management Agency (FEMA) Hazard
Mitigation Grant Program (HMGP) and administered by the Washington State Emergency
Management Division. The selected consultant will support development of a FEMA-compliant
plan consistent with 44 CFR Part 201 and FEMA’s Local Mitigation Plan Review Guide.
This is a qualifications-based selection process, do not submit costs with proposal.
Clark County, (WA) contracts with the Municipal Research and Service Center (MRSC) to
maintain our Consultant Rosters. To be eligible to participate in this public solicitation and the
resulting contract your business must be registered with the MRSC Rosters.
Failure to register may result in your proposal being marked non-responsive. Be sure to select
Clark County in your application. If you have questions about the registration process, contact
the MRSC Rosters at 206-436-3798 or https://mrscrosters.org/businesses/business-
membership/
If your company contact details are not on the Plan Holder List at
https://clark.wa.gov/internal-services/request-proposal-1
Attachment B, Letter of Interest must be submitted to participate in this RFP.
Proposers shall respond to all sections to be considered.
Clark County has made this Request for Proposal subject to Washington State statute 39.34
RCW Interlocal Cooperation Act. The proposer may opt to extend identical services and prices
to qualified public agencies. Each contract is between the proposer and individual agency
binding only their agency, with no liability to Clark County. 39.80 RCW Contracts for
Architectural and Engineering Services requires qualifications-based selection, do not submit
costs with proposal.
2. Background
Clark County’s current FEMA-approved Natural Hazard Mitigation Plan (2023) expires in April
2028. This project will update the plan to reflect current hazard conditions, incorporate updated
data, and expand participation among local jurisdictions and community partners.
The planning process will be multi-jurisdictional and include cities, special districts, utilities,
schools, and other stakeholders.
3. Scope of Project
The selected consultant will support CRESA in completing a comprehensive update to the Clark
County Natural Hazard Mitigation Plan. The project will include stakeholder engagement, risk
assessment, mitigation strategy development, and preparation of a FEMA-compliant plan.
The consultant will provide technical expertise in hazard mitigation planning, including risk
assessment, GIS analysis, facilitation, and plan development.
Request for Proposal # 957
Natural Hazard Mitigation Plan 2027 Update Consultant Services
4. Project Funding
This project is funded through FEMA’s Hazard Mitigation Grant Program (HMGP).
5. Title VI
Statement
Title VI Statement
Clark County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78
Stat. 252, 42 U.S.C. §§ 2000d to 2000d‐4) and the Regulations, hereby notifies all bidders that
it will affirmatively ensure that any contract entered into pursuant to this advertisement,
disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in
response to this invitation and will not be discriminated against on the grounds of race, color, or
national origin in consideration for an award.
El Condado de Clark, de acuerdo con las disposiciones del Título VI de la Ley de Derechos
Civiles de 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d a 2000d‐4) y el Reglamento, por la presente
notifica a todos los postores que se asegurará afirmativamente de que cualquier contrato
celebrado de conformidad con este anuncio, las empresas comerciales desfavorecidas tendrán
la oportunidad plena y justa de presentar ofertas en respuesta a esta invitación y no serán
discriminadas por motivos de raza, color u origen nacional en consideración a un laudo.
Политика округа Кларк заключается в том, что никого нельзя отстранять от
участия, лишать льгот или подвергать дискриминации по признаку расовой
принадлежности, цвета кожи и национального происхождения в рамках любой
деятельности округа Кларк, как это предусмотрено разделом VI Закона о гражданских
правах 1964 г. и сопутствующими законами. Эта политика распространяется на всю
деятельность округа Кларк, в том числе на его подрядчиков и всех, кто действует от имени
округа Кларк. Эта политика также распространяется на деятельность любого
департамента или учреждения, которому округ Кларк предоставляет федеральную
финансовую помощь. Федеральная финансовая помощь включает в себя гранты,
обучение, использование оборудования, передачу избыточного имущества и другую
помощь.
6. Timeline for
Selection
The following dates are the intended timeline:
Deadline for Questions and Answers
Final date for Addendum, if needed
Proposals Due
Proposal Review/Evaluation Period
Interviews/Demonstration
Selection Committee Recommendation
Contract Negotiation/Execution
Contract Intended to Begin
July 1, 2026
July 6, 2026
July 15, 2026
July 16 – July 24, 2026
July 28 – July 30, 2026
July 31, 2026
August 1 – August 14, 2026
August 17, 2026
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