Eagle Ridge Pool Repair - Phase 2
| Bidders ID: | NBD14559327659921681 |
|---|---|
| Due Date: | Jun 5, 2026 |
| Posted Date: | May 8, 2026 |
| Level of Government: | State & Local |
| State: | British Columbia |
| Agency: | City of Coquitlam |
| Category: |
|
| Solicitation Number: | RFP 26-023 |
| Source: | Members Only |
| Bid Number: |
RFP 26-023
|
| Bid Title: |
Eagle Ridge Pool Repair - Phase 2
|
| Category: | Current Bid Opportunities |
| Status: | Open |
|
Attachment Preview
City of Coquitlam
RFP No. 26-023 – Eagle Ridge Pool Repair - Phase 2
City of Coquitlam
Request for Proposals
RFP No. 26-023
Eagle Ridge Pool Repair - Phase 2
File #: 03-1220-20/26-023/1 Doc #: 6096174.v2
Page 1 of 12
City of Coquitlam
RFP No. 26-023 – Eagle Ridge Pool Repair - Phase 2
TABLE OF CONTENTS
1 KEY DATES ..............................................................................................................................3
2 PROCUREMENT REQUIREMENTS, GUIDELINES, AND TERMS & CONDITIONS ................3
3 DEFINITIONS .........................................................................................................................4
4 INSTRUCTIONS TO PROPONENTS .......................................................................................5
Acknowledgement ..........................................................................................................5
Purpose ............................................................................................................................ 5
Drawings and Site Inspection........................................................................................5
Prices ................................................................................................................................ 7
Requested Departures ...................................................................................................7
Evaluation Criteria ..........................................................................................................7
Project Timelines...........................................................................................................10
Specifications and Alternatives ...................................................................................10
Bidders List....................................................................................................................10
5 SCOPE OF SERVICES.............................................................................................................10
Scope of Work ...............................................................................................................10
Confined Space .............................................................................................................12
Environmental Protection ............................................................................................12
Extra Work .....................................................................................................................12
Hours of Work ...............................................................................................................12
Clean Up ........................................................................................................................12
Appendix A – Structural Specifications
Appendix B – Structural Drawings
Appendix C – Mechanical Specifications
Appendix D - Hazardous Material Report
Appendix E – Mechanical Drawings - At the time of issuance of this RFP, Appendix E is
still being finalized by the City and is not included in the initial posting. The City
intends to issue Appendix E by Addendum once available – anticipated release date
May 15, 2026. Proponents are responsible for monitoring the website for all Addenda
and incorporating all issued information into their Proposals.
PROPOSAL SUBMISSION FORM
File #: 03-1220-20/26-023/1 Doc #: 6096174.v2
Page 2 of 12
City of Coquitlam
RFP No. 26-023 – Eagle Ridge Pool Repair - Phase 2
1
KEY DATES
RFP Issue Date
Mandatory Site Visit: Date Time and
Location
Confined Space Registration for Site Visit.
Proponents must provide the City with a list of
attendees requiring access to the confined
space prior to the site visit. Attendees
requiring confined space access must provide
proof of valid confined space training
certification. Inspection of the confined space
during the site visit is not mandatory.
Send to bid@coquitlam.ca
Deadline for Questions
Send questions to: bid@coquitlam.ca
referencing the RFP name and number.
Submission Deadline
Friday, May 8, 2026
Friday, May 15, 2026
10:00 AM (local time)
LOCATION: Eagle Ridge Pool
2689 Guildford Way Coquitlam
Friday, May 15, 2026
12:00 PM (local time)
12:00 PM (local time)
Tuesday, June 2, 2026
2:00 PM (local time)
Friday, June 5, 2026
2 PROCUREMENT REQUIREMENTS, GUIDELINES, AND TERMS & CONDITIONS
All applicable requirements, guidelines, and terms and conditions for City procurement
processes including, but not limited to, RFPs, RFIQs, and RFIs etc. are available on the
City’s website under City Purchasing Information.
To be eligible for the award, the City requires only the successful Proponent to agree to
and have the following in place before providing any Goods or Services. The applicable
requirements to this process are:
a) Instructions to Proponents
b) City Standard Terms and Conditions - Purchase of Goods and Services
Do Not Submit – The items below are not required as part of this RFP Proposal. The
City will request this documentation from the successful Proponent prior to
entering into an agreement for Services.
c) Commercial General Liability (CGL) insurance $5M coverage provided on the City's
Certificate of Insurance – Contractor Form
d) Prime Contractor Designation Form and be responsible for all the Work at the site
in accordance with WCB regulations
e) Be registered and provide WorkSafeBC clearance; upon request, the City may
request an employer report
File #: 03-1220-20/26-023/1 Doc #: 6096174.v2
Page 3 of 12
City of Coquitlam
RFP No. 26-023 – Eagle Ridge Pool Repair - Phase 2
f) A City of Coquitlam or Tri Cities Intermunicipal Business License is required for any
Contractor performing Work within the City or if their office is located within the
City, excluding delivery-only services.
3 DEFINITIONS
“City” “Owner” means City of Coquitlam
“Contract” means the City Purchase Order that will be issued to formalize the Contract
with the successful Proponent through negotiation process with the City based on the
Proposal submitted and will incorporate by reference the Request for Proposals, the
Terms and Conditions of Contract included in this RFP, any additional subsequent
information, any addenda issued, the Proponent’s response and acceptance by the City
“Contractor” means the person(s) firm(s) or corporation(s) appointed by the City to
carry out all duties, obligations, work and services described in the Request for Proposal
and all associated documentation, which may also include mutually agreed revisions
subsequent to submission of a Proposal. Both “Contractor” and “Proponent” are
complementary in terms of duties, obligations and responsibilities contemplated at the
Request for Proposals stage, through evaluation process, execution and performance of
the services and works
“Price” means the amount that will be paid by the City to the Contractor for delivery and
acceptance of goods and Services
“Project Manager” means the City staff member appointed to coordinate the work
“Proponent” means responder to this Request for Proposals
“Proposal” means the submission by the Proponent
“Request for Proposals” “RFP” shall mean and include the complete set of documents,
specifications and addenda incorporated herein, and included in this Request for
Proposals
“Services” “Work” “Works” means and includes the provision by the successful
Proponent of all services, duties, and expectations as further described in this RFP. This
will also mean the whole of the work, tools, materials, labour, equipment, travel, and all
that is required to be done, furnished and performed by the Contractor
“Shall” “Must” “Will” “Mandatory” means a requirement that must be met
“Site” means the place or places where the Services are to be performed
“Supply” “Provide” shall mean supply and pay for and provide and pay for
File #: 03-1220-20/26-023/1 Doc #: 6096174.v2
Page 4 of 12
City of Coquitlam
RFP No. 26-023 – Eagle Ridge Pool Repair - Phase 2
4 INSTRUCTIONS TO PROPONENTS
Acknowledgement
The City acknowledges with gratitude and respect that the name Coquitlam was derived
from the hən̓ q̓ əmin̓ əm̓ (HUN-kuh-MEE-num) word kʷikʷəƛ̓ əm (kwee-KWET-lum)
meaning “Red Fish Up the River”. The City is honoured to be located on the kʷikʷəƛ̓ əm
traditional and ancestral lands, including those parts that were historically shared with
the q̓ ic̓ əy̓ (kat-zee), and other Coast Salish Peoples.
Purpose
The purpose of this RFP is to invite Proposals from professional, qualified, experienced
companies for the provision of Eagle Ridge Pool Repair - Phase 2.
Drawings and Site Inspection
a) Proponents are responsible to inspect the existing site(s) and shall fully
understand the difficulties and restrictions for execution of the work under this
Contract. Interpretations by the Proponent of the meaning of any section of the
Contract drawings and specifications herein prior to submitting a price for the
Work shall not remove the responsibility of completing the Work as per the
directions of the City, including all costs associated with that Work, should the
Proponent’s interpretation be incorrect.
b) Prior to submitting a price for the Work, the Proponent must seek clarification
from the City for any items within the drawings and specifications that may
appear to be unclear or conflicting.
c) Prior to submission, Proponents should visit, inspect, and familiarize themselves
with the Site(s) and of everything and of every condition potentially affecting the
Works to be executed, so that the execution of the Contract by the successful
Proponent is founded and based upon the Proponent's own examination,
information, and judgment. Failure to visit the Site(s) prior to the Proposal
Closing Date will in no way relieve the successful Proponent from the necessity
of furnishing any material or performing any Work that may be required to
complete the Work in accordance with the conditions and specifications without
additional cost to the City.
d) It shall be the responsibility of the Proponent, by personal inspection of the
Site(s) of the Works, examination of the Contract documents, calculations, tests,
and by requesting any required clarifications from the City, to become satisfied
with respect to the quantities, quality, and practicability of the Work. The
Proponent must be aware that any information from the City was and is
approximate and speculative only and cannot in any manner be warranted or
guaranteed. If the Proponent fails to make a proper investigation and
examination of the Site(s) and the Work they shall signify by entering into the
Contract that they are willing to assume all risk of the Work proving more
onerous than was contemplated and/or assumed when the Contract was signed.
File #: 03-1220-20/26-023/1 Doc #: 6096174.v2
Page 5 of 12
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