P27000678 Working Group Facilitator and Implementation Planning ConsultantGeneral InformationSolicitation Number
P27000678Status
ReleasedDepartmentLand & Natural ResourcesDivisionForestry and WildlifeIslands (where the work/delivery is to be performed)
StatewideCategoryGoods and ServicesRelease Date 10/28/2026Offer Due Date & Time11/30/2026 02:00 PMDescriptionThe State of Hawaiʻi, Department of Land and Natural Resources (DLNR), Division of Forestry and Wildlife (DOFAW), is soliciting proposals from qualified consultants or consultant teams to provide professional facilitation and implementation planning services for the Shade and Fruit Trees for Schools Statewide Implementation Working Group.
Services include collaborative process design, meeting facilitation, stakeholder coordination, research and information synthesis, and preparation of a statewide implementation and resource plan to support the development of a long-term program for Hawaiʻi public schools.
The maximum available contract amount is $60,000, inclusive of applicable taxes and expenses. The anticipated contract period is December 2026 through July 2027.
Please refer to the attached RFP for the complete scope of work, proposal requirements, evaluation criteria, and submission instructions.Contact PersonDannemann Vargas, ThiagoEmail thiago.d.vargas@hawaii.gov Phone808-343-1971General CommentsProcurement OfficerMarigold ZollAttachments RFP_Facilitator_DOE DLNR_Working_Group.pdf
SPO081_Hawaii Bidder Offeror Preference Certification Form.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Dannemann Vargas, Thiago.

P27000678 Working Group Facilitator and Implementation Planning ConsultantLine Items

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Dannemann Vargas, Thiago.

P27000678 Working Group Facilitator and Implementation Planning ConsultantInstructions

• VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
• VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
• HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
• ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
• TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
• OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
  
  The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
• COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  
• VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
• RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
• QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.