Onsite Medical Director Services for Vermont Veterans\' Home
| Bidders ID: | NBD14408526209973107 |
|---|---|
| Due Date: | Aug 7, 2026 |
| Posted Date: | Jul 27, 2026 |
| Level of Government: | State & Local |
| State: | Vermont |
| Agency: | State of Vermont |
| Category: |
|
| Source: | Members Only |
| TITLE | QUESTIONS DUE | ANSWERS POSTED | DUE DATE | NO POSTING AFTER |
| Onsite Medical Director Services for Vermont Veterans\' Home |
07/29/2026 |
|
08/07/2026 04:30PM |
|
Attachment Preview
Vermont Veterans’ Home
325 North Street
Bennington, Vermont 05201
http://www.vvh.vermont.gov
[phone] 802-447-6510
SEALED BID
Request For Proposal
ONSITE MEDICAL DIRECTOR SERVICES
ISSUE DATE
BIDDERS CONFERENCE
QUESTIONS DUE
RFP RESPONSES DUE BY
July 24, 2026
There will be no bidders conference
July 29, 2026
August 7, 2026
Please be advised that all notifications, releases, and addendums associated with this
RFP will be posted at:
http://www.bgs.state.vt.us/pca/bids/bids.php
The state will make no attempt to contact interested parties with updated information. It is the
responsibility of each bidder to periodically check the above webpage for any and all
notifications, releases and addendums associated with this RFP.
STATE CONTACT: Steven McClafferty, FHFMA, CSSGB, Finance Director
TELEPHONE: (802) 447-2732
E-MAIL: steven.mcclafferty@vermont.gov
FAX: (802) 447-2762
BID NUMBER : VVHMEDDIR2026
1
OVERVIEW:
1.1. SCOPE AND BACKGROUND: Through this Request for Proposal (RFP) the Vermont
Veterans’ Home (hereinafter the “State”) is seeking to establish contracts with one or more
companies that can provide on-site Medical Director Services.
1.2. CONTRACT PERIOD: Contracts arising from this RFP will be for a period of Two Years with
an option to renew for up to two additional twelve-month periods. The State anticipates the start
date for such contract(s) will be September 1, 2026.
1.3. SINGLE POINT OF CONTACT: All communications concerning this RFP are to be addressed
in writing to the State Contact listed on the front page of this RFP. Actual or attempted contact
with any other individual from the State concerning this RFP is strictly prohibited and may result
in disqualification.
1.4. BIDDERS’ CONFERENCE: There will be no bidder’s conference.
1.5. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of this
RFP or wishing to comment on any requirement of the RFP must submit specific questions in
writing no later than the deadline for question indicated on the first page of this RFP. Questions
may be e-mailed to the point of contact on the front page of this RFP. Questions or comments
not raised in writing on or before the last day of the question period are thereafter waived. At
the close of the question period a copy of all questions or comments and the State's responses
will be posted on the State’s web site http://www.bgs.state.vt.us/pca/bids/bids.php . Every effort
will be made to post this information as soon as possible after the question period ends,
contingent on the number and complexity of the questions. All information provided by vendors
during this process will be public and bidders shall not provide confidential information, except
as described in 4.1 below.
1.6. CHANGES TO THIS RFP: Any modifications to this RFP will be made in writing by the State
through the issuance of an Addendum to this RFP and posted online at
http://www.bgs.state.vt.us/pca/bids/bids.php . Modifications from any other source are not to be
considered.
2. DETAILED REQUIREMENTS/DESIRED OUTCOMES:
The State of Vermont is interested in obtaining bids to meet the following business need(s):
On-Site Medical Director of the Vermont Veterans’ Home.
2.1.Bidder must have and maintain the following:
Be licensed to practice as a physician in the State of Vermont
2.1.1. As Medical Director, the Bidder agrees to be responsible for:
The implementation of resident care policies
The coordination of medical care at VVH
Coordinate with the Veteran’s Administration other physician coverage
2.2. The above state broad statement of responsibilities shall include the following specific duties and
responsibilities:
1 To serve as liaison agent between the administration of VVH and the medical community of
Revised: February 13, 2026
Page 2 of 18
Bennington, Vermont.
2 To coordinate the medical care at VVH and ensure the proper medical and health related services
are provided to all residents.
3 To advise the administration on conditions that might affect the health or welfare of the residents
and advise on prospective admissions.
4 To review, evaluate, and recommend revisions to all medical and resident care policies of VVH.
Policy review and development shall be conducted on an on-going basis as requested.
5 To be responsible for communicating to all physicians, medical staff members of the medical
policies, procedures, rules and regulations of the VVH and to assist the administration in ensuring
that medical staff members comply with these policies, procedures, rules, and regulations.
6 To participate as a Quality Assurance Committee (QAPI) member in conducting and reporting on
monthly quality assurance monitors on various aspects of medical and resident care.
7 To participate as a member of the following committees: Infection Control, Utilization Review,
Pharmacy & Therapeutics, QAPI, Medicare, Falls, Board of Trustees Meetings and other
committees identified by the CEO or COO.
8 To assist VVH in formulating methods to assure the continuous surveillance of the health status of
each employee, including freedom from infection and routine health examinations, monitoring
employee accidents and assisting with the coordination of medical care of employees injured on
the job.
9 Coordinate in-service training programs for nursing services and other related services at least
quarterly.
10 Ensure all medical care provided by physicians and medical staff is compliant with state, federal,
and VA regulations.
11 Complete and maintain credentialing of facility medical staff and providers.
3. GENERAL REQUIREMENTS:
3.1. PRICING: Bidders must price the terms of this solicitation at their best pricing. Any and all costs
that Bidder wishes the State to consider must be submitted for consideration. If applicable, all
equipment pricing is to include F.O.B. delivery to the ordering facility. No request for extra
delivery cost will be honored. All equipment shall be delivered assembled, serviced, and ready
for immediate use, unless otherwise requested by the State.
3.1.1. Prices and/or rates shall remain firm for the initial term of the contract. The pricing policy
submitted by Bidder must (i) be clearly structured, accountable, and auditable and (ii) cover the
full spectrum of materials and/or services required.
3.1.2. Cooperative Agreements. Bidders that have been awarded similar contracts through a
competitive bidding process with another state and/or cooperative are welcome to submit
the pricing in response to this solicitation.
3.2. STATEMENT OF RIGHTS: The State shall have the authority to evaluate Responses and select
the Bidder(s) as may be determined to be in the best interest of the State and consistent with the
goals and performance requirements outlined in this RFP. The State of Vermont reserves the
right to obtain clarification or additional information necessary to properly evaluate a proposal.
Revised: February 13, 2026
Page 3 of 18
Failure of bidder to respond to a request for additional information or clarification could result in
rejection of that bidder's proposal. To secure a project that is deemed to be in the best interest of
the State, the State reserves the right to accept or reject any and all bids, in whole or in part, with
or without cause, and to waive technicalities in submissions. The State also reserves the right to
make purchases outside of the awarded contracts where it is deemed in the best interest of the
State.
3.2.1. Best and Final Offer (BAFO). At any time after submission of Responses and prior to the
final selection of Bidder(s) for Contract negotiation or execution, the State may invite
Bidder(s) to provide a BAFO. The state reserves the right to request BAFOs from only those
Bidders that meet the minimum qualification requirements and/or have not been eliminated
from consideration during the evaluation process.
3.2.2. Presentation. An in-person or webinar presentation by the Bidder may be required by the
State if it will help the State’s evaluation process. The State will factor information presented
during presentations into the evaluation. Bidders will be responsible for all costs associated
with providing the presentation.
3.3. CONFLICTS OF INTEREST:
3.3.1. Organizational Conflict of Interest (OCOI): An OCOI arises when a bidder as a
business entity has interests (for example, customers, partners, contracts) that could
undermine, or reasonably be perceived to undermine, its faithful and unbiased performance
of a contract with the State that may result from this solicitation.
3.3.2. Personal Conflict of Interest (PCOI): A PCOI arises when an interest held by an
individual, agent or employee of a bidder could undermine, or reasonably be perceived to
undermine, its faithful and unbiased performance of a contract with the State that may result
from this solicitation.
3.3.3. Requirements: The State does not seek to contract with any individual or business entity
having a conflict of interest which cannot be mitigated to the State’s satisfaction. To ensure
the State’s awareness of actual, potential, or reasonably perceived PCOIs and OCOIs,
bidders shall:
a) Prior to submitting a proposal, conduct an internal review of its current affiliations and
activities and identify actual, potential, or reasonably perceived PCOIs or OCOIs relative
to a contract with the State that may result from this solicitation.
b) Disclose in your proposal any actual or potential PCOI or OCOI or the existence of any
facts that may cause a reasonably prudent person to perceive a PCOI or OCOI with
respect to a contract with the State that may result from this solicitation. Disclose, also,
any actions proposed to mitigate the PCOI or OCOI.
3.3.4. The State shall have sole discretion to determine whether a PCOI or OCOI can be
mitigated to the State’s satisfaction and may discuss the conflict with the bidder if and to the
extent the State deems discussion necessary to its determination. The State reserves the
right to (a) reject from further consideration any proposal having a PCOI or OCIO that cannot
be mitigated to the State’s full satisfaction and (b) terminate a contract upon discovery that a
contractor failed to disclose facts pertaining to a PCOI or OCOI in its proposal, or otherwise
misrepresented relevant information to the State.
3.4. WORKER CLASSIFICATION COMPLIANCE REQUIREMENTS: In accordance with Section 32
of The Vermont Recovery and Reinvestment Act of 2009 (Act No. 54), Bidders must comply with
the following provisions and requirements.
Revised: February 13, 2026
Page 4 of 18
3.4.1. Self Reporting: For bid amounts exceeding $250,000.00, Bidder shall complete the
appropriate section in the attached Certificate of Compliance for purposes of self-reporting
information relating to past violations, convictions, suspensions, and any other information
related to past performance relative to coding and classification of workers. The State is
requiring information on any violations that occurred in the previous 12 months.
3.4.2. Subcontractor Reporting: For bid amounts exceeding $250,000.00, Bidders are hereby
notified that upon award of contract, and prior to contract execution, the State shall be
provided with a list of all proposed subcontractors and subcontractors’ subcontractors,
together with the identity of those subcontractors’ workers compensation insurance
providers, and additional required or requested information, as applicable, in accordance
with Section 32 of The Vermont Recovery and Reinvestment Act of 2009 (Act No. 54). This
requirement does not apply to subcontractors providing supplies only and no labor to the
overall contract or project. This list MUST be updated and provided to the State as additional
subcontractors are hired. A sample form is available online at
http://bgs.vermont.gov/purchasing-contracting/forms. The subcontractor reporting form is
not required to be submitted with the bid response.
3.5. EXECUTIVE ORDER 05-16: CLIMATE CHANGE CONSIDERATIONS IN STATE
PROCUREMENTS:
For bid amounts exceeding $25,000.00 Bidders are requested to complete the Climate Change
Considerations in State Procurements Certification, which is included in the Certificate of
Compliance for this RFP.
After consideration of all relevant factors, a bidder that demonstrates business practices that
promote clean energy and address climate change as identified in the Certification, shall be
given favorable consideration in the competitive bidding process. Such favorable consideration
shall be consistent with and not supersede any preference given to resident bidders of the State
and/or products raised or manufactured in the State, as explained in the Method of Award
section. But, such favorable consideration shall not be employed if prohibited by law or other
relevant authority or agreement.
3.6. METHOD OF AWARD: Awards will be made in the best interest of the State. The State may
award one or more contracts and reserves the right to make additional awards to other compliant
bidders at any time if such award is deemed to be in the best interest of the State. All other
considerations being equal, preference will be given first to resident bidders of the state and/or to
products raised or manufactured in the state, and then to bidders who have practices that
promote clean energy and address climate change, as identified in the applicable Certificate of
Compliance.
Evaluation Criteria: Consideration shall be given to the Bidder’s project approach and
methodology, qualifications and experience, ability to provide the services within the defined
timeline, cost, and/or success in completing similar projects, as applicable, and to the extent
specified below.
Criteria
Understanding of Work
Qualifications
Cost
Geriatric Experience
Points
0 - 30
0 - 30
0 - 30
0 - 10
Revised: February 13, 2026
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