IFB-25-26-078-FY-27 Municipal Paving Contract
| Bidders ID: | NBD14335329087313369 |
|---|---|
| Due Date: | Jul 2, 2026 |
| Posted Date: | Jun 2, 2026 |
| Level of Government: | State & Local |
| State: | Virginia |
| Agency: | City of Danville |
| Category: |
|
| Solicitation Number: | 25-26-078 |
| Source: | Members Only |
| Bid Number: |
25-26-078
|
| Bid Title: |
IFB-25-26-078-FY-27 Municipal Paving Contract
|
| Category: | Purchasing Miscellaneous Bids |
| Status: | Open |
|
Attachment Preview
INVITATION FOR BID
Bid No. IFB 25-26-078
Title:
FY27 Municipal Paving Contract
Pre-Bid Meeting:
Last Day for
Questions:
A Pre-Bid Meeting will be held on June 11, 2026 at 10:00 a.m. at the 3rd Floor
Conference Room in the Municipal Building at 427 Patton Street and on
Microsoft Teams:
https://teams.microsoft.com/meet/290833597703646?p=iyeqr1lioZKCNJgLI1
Meeting ID: 290 833 597 703 646
Passcode:
yJ6Kx7xh
Questions may be submitted in writing via email to: purchasing@danvilleva.gov
and frankcp@danvilleva.gov until 5:00 PM on June 18, 2026.
Bid Closing Date: Sealed Bids shall be accepted no later than July 2, 2026, at 2:00 p.m. at the
Purchasing Department, 427 Patton Street, Room 304, Danville, VA 24541 or
electronically through eVA.
Direct Inquiries to: Carol Henley, Director of Purchasing
(434) 799-6528
purchasing@danvilleva.gov
City Project Representative: Chris Franks, PE
Email: frankcp@danvilleva.gov
TABLE OF CONTENTS
1.0
General Conditions
2.0
Scope of Work
3.0
Supplemental General Conditions
* 4.0
Attachments
5.0
Bid Proposal Form
*NOTE : LINKS ARE PROVIDED IN SECTION 4.0 TO ACCESS/DOWNLOAD DOCUMENTS WHICH HAVE
IMPORTANT CONSEQUENCES TO THE CONTRACT.
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IFB 25-26-078
1.0 GENERAL CONDITIONS
FY27 Municipal Paving Contract
1.1 Intent: The City of Danville, Virginia is requesting sealed Bids from responsible Bidders for
asphalt concrete resurfacing and related work for multiple City streets in accordance with the
Contract Documents.
A. Prequalification of Bidders: Bidders must be VDOT Prequalified in accordance with
Section 102.01 of the VDOT Specifications.
1.2 Sealed Bids must be received in the Purchasing office no later than 2:00 PM,
on July 2, 2026. Bids may be submitted electronically on eVA at eva.virginia.gov or
mailed or hand-delivered to the address listed below.
City of Danville
Purchasing Department
427 Patton Street, Room 304
Danville, VA 24541
1.3 Pre-bid Conference: A pre-bid conference will be held on June 11, 2026, at 10:00 a.m. at the
3rd Floor Conference Room in the Municipal Building, 427 Patton Street, Danville, VA and on
Microsoft Teams—see title page for link to join meeting.
1.4 Bid Inquiries: The last day for questions will be June 18, 2026, at 5:00 PM
Email Carol Henley at purchasing@danvilleva.gov
Cc: Chris Franks, PE (frankcp@danvilleva.gov)
1.5 Davis Bacon: Compliance with the Davis-Bacon Act is not required on this contract.
1.6 Bonds: 5% Bid bond; 100% performance and payment bonds.
1.7 Time of Completion: See Project Manual for additional information.
Substantial Completion:.............. August 20, 2027
Final completion: ........................ August 31, 2027
1.8 Liquidated Damages: $600 dollars per day including Saturdays, Sundays, and Holidays.
1.9 Owner’s Representative: Brian L. Dunevant, PE
1.10 Code: All work performed shall conform to the Contract Documents. Reference is made to the
VDOT Specifications; the VDOT Standard Drawings; this Invitation for Bid; the Project Manual;
and the Plans.
1.11 Retainage/Escrow: Retainage will not be withheld except for cause. See the Project Manual
for further information.
1.12 Information Technology: If a contract is awarded, the Contractor agrees that all information
technology (IT), including web-based applications, software, and digital content, provided
under this contract must conform to the Revised Section 508 Standards (29 U.S.C. § 794d)
and, specifically, must meet WCAG 2.1 Level AA success criteria. The Contractor shall
provide a completed Voluntary Product Accessibility Template (VPAT/ACR) and a Vendor
Accessibility Roadmap, demonstrating compliance prior to final acceptance.
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IFB 25-26-078
FY27 Municipal Paving Contract
1.13 Force Majeure: In no event will Contractor or City be liable for any delay in the performance
of, or failure to perform, any action required under the Agreement, whether in whole or in part,
and the time for performance (including, without limitation and for avoidance of doubt, the
investment and job maintenance obligations set forth herein) shall be extended for the
duration of any such delay, to the extent that such delay or failure is caused by any of the
following causes: war; acts of terrorism; strike; lockout or other labor disturbance; fire; severe
weather; extraordinary natural occurrence; epidemic; pandemic; plagues of locusts; swarms
of bow weevils; earthquake; shortage or interruption of supply or transportation facilities;
extraordinary governmental action (whether or not valid); or other causes, whether or not
similar, beyond the reasonable control of Contractor, in each case whether foreseeable or
unforeseeable.
Notwithstanding any other provision of this contract, including the foregoing force majeure
provisions, for projects funded in whole or in part with state or federal transportation funds,
matters relating to contractor delays, excusable delay, suspension of work, time extensions,
liquidated damages, and failure to complete the work within the contract time shall be
governed exclusively by the applicable provisions of the Virginia Department of Transportation
(VDOT) Road and Bridge Specifications incorporated into the Contract Documents, including
but not limited to Sections 108.04, 108.05, and 108.06, as amended. To the extent the
provisions of this contract conflict with the applicable VDOT specifications relating to such
matters, the applicable VDOT specifications shall control and supersede the force majeure
provisions set forth above.
2.0 SCOPE OF WORK
2.1 The Contractor shall provide all labor, material, equipment, supervision, and incidentals
required to perform the Work of the Project as described herein. The Work is described in the
Contract Documents and generally consists of, but may not be limited to, the following:
Asphalt concrete pavement planing and resurfacing and of multiple City streets as directed by
the Engineer. Work shall include all required traffic control, cooperation and coordination with
other contractors, shoulder renovation as needed, and other incidental work as may be
required. Resurfacing limits may be increased, decreased, or modified and streets may be
added or removed at the City’s discretion without adjustment to contract unit prices.
A list of streets to be resurfaced is included in the attachments.
3.0 SUPPLEMENTAL GENERAL CONDITIONS
3.1 Compliance: The Contractor shall comply with the provisions of the Bidding Documents and
the Contract Documents. Reference is made to the following:
The City of Danville’s “Standard Requirements & Instructions for Bidding”, Version 3.0, dated
July 1, 2025. Copies may be obtained from the Purchasing Office or by downloading from the
City’s website “Finance Department, Purchasing Division.
3.2 Award:
A. If a Contract is awarded, the award will be made to the lowest responsive, responsible
Bidder.
A responsible Bidder is one that is VDOT prequalified in accordance with Section 102.01
of the VDOT Specifications and that has the capability, in all respects, to perform fully the
Contract requirements.
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IFB 25-26-078
FY27 Municipal Paving Contract
A responsive Bid is one that conforms in all material respects to the requirements of the
Invitation for Bid and that has been submitted by a responsible Bidder.
B. The City reserves the right to reject any or all offers and to waive informalities and minor
irregularities in offers received.
C. The award will be made to the proposal conforming to the IFB and will be most
advantageous to the City.
3.3 Authority:
A. The Director of Purchasing as the designee of the City Manager has the sole responsibility
and authority for negotiating, placing, and when necessary, modifying each and every
invitation to bid, purchase order or other award issued by the City of Danville. In the
discharge of these responsibilities, the Director of Purchasing may be assisted by
assigned buyers. No other City officer or employee is authorized to order supplies or
services, enter into purchase negotiations, or in any way obligate the government of the
City of Danville for any indebtedness. Any purchases contrary to these provisions and
authorities shall be void and the City shall not be bound thereby.
B. This procurement process, including withdrawal of bids and appeal or protests, is
governed by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA".
Copies of the Procurement Code may be obtained by writing the City of Danville
Purchasing Department, 427 Patton St. Room 304, Danville, Virginia 24541 and by
downloading from the City’s website, Finance Department, Purchasing Division. The City
of Danville does not discriminate against faith-based organizations.
3.4 Method of Bid Submission:
A. Bids will not be accepted both electronically and on paper. Each bidder must choose only
one method of submission to avoid any confusion or duplication of entries. The latest
dated and time stamped bid will be the only bid accepted and evaluated. No bid may
be considered if received after the time shown on the title page. The allowable methods
for submitting are electronic and paper submission.
B. Paper Submission: Bid proposals must be written in ink or typewritten and shall be
submitted on the forms issued. Unsigned or qualified bids will not be accepted. Envelopes
must be sealed and marked in the lower left-hand corner IFB 25-26-078 “FY27 Municipal
Paving Contract” and submitted to the office indicated on the title page.
C. Electronic Submission: Bidders who choose to submit their Bids electronically must ensure
that they are registered on eVA at www.eva.virginia.gov. Bids can be found under the
Business Opportunities Tab > Virginia Business Opportunities (VBO). Search IFB
25-26-078. When Addenda are issued, offerors that have submitted an electronic
response will have to RESUBMIT their response to the latest version of the solicitation.
D. Bidders are expected to examine all Bidding Requirements, Specifications, Drawings,
Bidding Documents, proposed Contract Documents, and the Site. Failure to do so will be
at the Bidder’s risk. Erasures or other changes must be initialed by the person signing the
Bid.
E. SCC Number
Contractors organized as a stock or nonstock corporation, limited liability company,
business trust, or limited partnership or registered as a registered limited liability
partnership shall be authorized to transact business in the Commonwealth as a domestic
or foreign business entity if so required by Virginia Title 13.1 or Title 50 or as otherwise
required by law. A Contactor organized or authorized to transact business in the
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IFB 25-26-078
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Commonwealth pursuant to Virginia Title 13.1 or Title 50 shall include in its bid or proposal
the identification number issued to it by the State Corporation Commission. Any bidder or
offeror that is not required to be authorized to transact business in the Commonwealth as
a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law shall
include in its bid or proposal a statement describing why the bidder or offeror is not
required to be so authorized.
3.5 Bidder Eligibility:
A. Bidders are required to submit evidence that they have practical knowledge of the
particular work bid upon and that they have the financial resources to complete the
proposed work. Failure on the part of any Bidder to carry out previous contracts
satisfactorily, or lack of experience or equipment necessary for the satisfactory and timely
completion of this Project, may be deemed sufficient cause for disqualification of said
Bidder.
B. The Bidder must readily and independently document that the Bidder possesses the
experience, equipment and financial resources necessary for a timely and professional
completion of this project.
C. Irregular Bid Proposals: Bid proposals shall be considered irregular for the following
reasons:
1. If the bid is on a form other than that furnished by the City, if the City’s form is altered,
or if any part of the proposal form is detached.
2. If there are unauthorized additions, conditional or alternate pay items, or irregularities
of any kind which make the proposal incomplete, indefinite, or otherwise ambiguous.
3. If the bid does not contain a unit price for each pay item listed in the proposal.
4. If the bid contains unit prices that are obviously unbalanced.
5. If the bid is not accompanied by the proposal guaranty specified by the City.
D. Withdrawal of Bid Due to Error:
1. A bidder for a City construction contract, other than a contract for construction or
maintenance of public highways, may withdraw his bid from consideration, if the price
bid was substantially lower than the other bids due solely to a mistake therein, provided
the bid was submitted in good faith and the mistake was a clerical mistake, as opposed
to a judgment mistake, and was actually due to an unintentional arithmetic error or an
unintentional omission of a quantity of work, labor, or material made directly in the
compilation of the bid, which unintentional arithmetic error or unintentional omission
can be clearly shown by objective evidence drawn from inspection of original work
papers, documents, and materials used in the preparation of the bid sought to be
withdrawn.
2. The bidder shall give notice in writing of his claim of the right to withdraw his bid within
two (2) business days after the conclusion of the bid opening procedure.
E. Disqualification of Bidder: A bidder shall be considered disqualified for any of the following
reasons:
1. Submitting more than one proposal from the same partnership, firm, or corporation
under the same or different name.
2. Evidence of collusion among bidders. Bidders participating in such collusion shall be
disqualified as bidders for any future work of the City until any such participating bidder
has been reinstated by the City as a qualified bidder.
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