2026-0385 GM On-Call Technical Consulting Services for Battery Energy Storage Systems
| Bidders ID: | NBD14263865856989467 |
|---|---|
| Due Date: | Aug 21, 2026 |
| Posted Date: | Jul 20, 2026 |
| Level of Government: | State & Local |
| State: | New Mexico |
| Agency: | Santa Fe County |
| Category: |
|
| Source: | Members Only |
|
rfp |
2026-0385 GM On-Call Technical Consulting Services for Battery Energy Storage Systems 2026 0385 GM On Call Technical Consulting Services for Battery Energy Storage Systems.pdf |
Attachment Preview
SANTA FE COUNTY
GROWTH MANAGEMENT
DEPARTMENT
REQUEST FOR PROPOSALS (RFP)
ON-CALL TECHNICAL CONSULTING
SERVICES FOR BATTERY ENERGY
STORAGE SYSTEMS
NM Commodity Code(s): 29082, 28504
RFP No. 2026-0385-GM/JP
July 2026
RFP No. 2026-0385-GM/JP
TABLE OF CONTENTS
PAGE NO.
I.
ADVERTISEMENT…………………………………………………………………....4
II.
INTRODUCTION ...........................................................................................................5
A. PURPOSE OF THIS REQUEST FOR PROPOSAL ............................................5
B. BACKGROUND ...................................................................................................5
C. SCOPE OF WORK................................................................................................5
D. INSURANCE REQUIREMENTS ........................................................................6
E. PROCUREMENT SPECIALIST ..........................................................................7
F. DEFINITION OF TERMINOLOGY.....................................................................7
III.
CONDITIONS GOVERNING THE PROCUREMENT.................................................9
A. SEQUENCE OF EVENTS ....................................................................................9
B. EXPLANATION OF EVENTS...........................................................................10
1. Issuance of RFP ..............................................................................................10
2. Pre-Proposal Conference................................................................................10
3. Acknowledgement of Receipt Form Due.......................................................10
4. Deadline to Submit Additional Written Questions ........................................10
5. Response to Written Questions ......................................................................10
6. Submission of Proposals ................................................................................11
7. Proposal Evaluation .......................................................................................11
8. Selection of Finalists ......................................................................................11
9. Best and Final Offers from Finalists (If applicable) ......................................11
10. Oral Presentations by Finalists (If applicable)...............................................12
11. Contract Negotiations ....................................................................................12
12. Contract Award..............................................................................................12
13. Right to Protest ..............................................................................................12
C. GENERAL REQUIREMENTS ...........................................................................13
1. Acceptance of Conditions Governing the Procurement.................................13
2. Incurring Cost ................................................................................................13
3. Prime Contractor Responsibility ....................................................................13
4. Subcontractors................................................................................................13
5. Amended Proposals........................................................................................13
6. Offerors’ Rights to Withdraw Proposal .........................................................13
7. Proposal Offer Firm .......................................................................................14
8. Disclosure of Proposed Contents ...................................................................14
9. No Obligation.................................................................................................14
10. Termination....................................................................................................14
11. Sufficient Appropriation ................................................................................14
12. Legal Review .................................................................................................15
13. Governing Law ..............................................................................................15
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RFP No. 2026-0385-GM/JP
14. Basis for Proposal.......................................................................................15
15. Contract Terms and Conditions..................................................................15
16. Contract Deviations ....................................................................................15
17. Offeror Qualifications ................................................................................15
18. Right to Waive Minor Irregularities ...........................................................15
19. Change in Contractor Representatives .......................................................16
20. Notice .........................................................................................................16
21. County Rights .............................................................................................16
22. Right to Publish ..........................................................................................16
23. Ownership of Proposals ............................................................................16
24. Electronic Mail Address Recommended ....................................................16
25. Preference in Procurement by Santa Fe County.........................................16
26. Double-Sided Documents...........................................................................18
27. Living Wage ...............................................................................................18
IV.
RESPONSE FORMAT AND ORGANIZATION ........................................................19
A. NUMBER OF RESPONSES...............................................................................19
B. NUMBER OF COPIES .......................................................................................19
C. PROPOSAL FORMAT .......................................................................................19
1. Proposal Organization ....................................................................................19
2. Letter of Transmittal ......................................................................................20
V.
SPECIFICATIONS .......................................................................................................21
A. INFORMATION .................................................................................................21
1. Time Frame ........................................................................................................21
B. EVALUATION CRITERIA ................................................................................21
1. Technical Competence and Specialized Experience .......................................21
2. Evidence of Understanding Scope of Work ....................................................21
3. Capacity and Capability...................................................................................21
4. Past Record and Performance ..........................................................................22
5. Proximity to/or Familiarity with Site Location………………………………22
6. New Mexico Produced Work………………………………………
22
7. Volume of work Previously Done…………………………………………. .22
VI.
EVALUATION OF PROPOSALS ...............................................................................23
A. EVALUATION SCORING.................................................................................23
B. EVALUATION PROCESS .................................................................................23
APPENDICES
A. Acknowledgement of Receipt Form....................................................................25
B. Campaign Contribution Disclosure Form............................................................26
C. Resident Veterans Preference Certification .........................................................29
D. Volume of Work Previously Done ....................................................................30
E. Sample Agreement…………………………………………………………….. 31
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RFP No. 2026-0385-GM/JP
I. ADVERTISEMENT
SANTA FE COUNTY
ON-CALL BATTERY ENERGY STORAGE SYSTEM TECHNICAL CONSULTING
SERVICES
RFP No. 2026-0385-GM/JP
Santa Fe County requests proposals from qualified vendors or firms to provide services of a
technical expert related to Battery Energy Storage Systems (BESS), that include lithium-ion and
other battery storage technologies. All proposals submitted shall be valid for ninety (90) days
subject to action by the County. All proposals must be submitted by 2:00PM on Friday, August
21, 2026, and shall be submitted electronically utilizing Dropbox. Please utilize this link to upload
your proposal submission. https://www.dropbox.com/request/h3br4spzdnqm5tgvekvi
By submitting a proposal for the services requested, each Offeror is certifying that they are a
qualified firm and its proposal complies with the requirements stated within the Request for
Proposals.
A Pre-Proposal Conference will be held at 10:00 AM (MDT) on Tuesday, July 28, 2026 online
via Microsoft Teams using link provided below and meeting number: 224 738 564 859 32
Passcode: 78u8aH9P or by calling (773) 352-2011 meeting number: 382811209#, conference ID:
382 811 209#. The pre-proposal is non-mandatory, but attendance is strongly recommended.
https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting
EQUAL EMPLOYMENT OPPORTUNITY: All qualified Offerors will receive consideration of
contract(s) without regard to race, color, religion, sex or national origin, ancestry, age, physical and
mental handicap, serious medical condition, disability, spousal affiliation, sexual orientation or gender
identity.
Request for Proposals will be available by contacting John Anthony Peperas, Procurement
Specialist Senior, 102 Grant Avenue, (1st Floor) Santa Fe, New Mexico 87501, or by telephone at
505-986-6218, or by email at jpeperas@santafecountynm.gov or on our website at
https://www.santafecountynm.gov/finance/purchasing-division/current-bid-solicitations.
PROPOSALS RECEIVED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL NOT
BE CONSIDERED AND WILL BE REJECTED BY SANTA FE COUNTY.
Santa Fe County
Published: July 19 & 20, 2026
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RFP No. 2026-0385-GM/JP
II. INTRODUCTION
A. PURPOSE OF THIS REQUEST FOR PROPOSAL
Santa Fe County (SFC) desires to contract with multiple firms with fire safety and
engineering expertise to provide a technical review specific to Battery Energy Storage
Systems (BESS), specifically to include lithium-ion and/or other battery storage
technologies. Offerors must be knowledgeable with BESS fire protection requirements as
well as the BESS installation, commissioning and decommissioning. Having multiple
contracts with qualified consultants in this field of expertise will ensure timely review of
development applications for the County.
B. BACKGROUND
The Growth Management Department is responsible that all private and public
developments that are proposed to be constructed within Santa Fe County boundaries are
in compliance with the County’s Sustainable Land Development Code (SLDC). The
Department receives multiple applications from Developers that contain development and
design specifications and plans for the construction of solar facilities in Santa Fe County
that involve Battery Energy Storage Systems (BESS). Due to this emerging technology the
County requires engineering services with fire safety expertise to ensure that the proposed
plans conform with the SLDC . The consultants will be required to review final
construction drawings for each proposed development and report any and all compliance
variances or issues with the development plans to Growth Management and County Fire
Compliance Officers.
C. SCOPE OF WORK
The firm selected shall provide the following services:
1. Review and ensure compliance with applicable codes, including but not limited to the
following:
a) Santa Fe County Ordinances 2023-06 and 2023-09 or current
b) Current International Fire Code (IFC)
c) Current International Wildland Urban Interface Code (IWUIC)
d) Current National Fire Protection Association (NFPA) 855 Standard
e) Current Santa Fe County Sustainable Land Development Code (SLDC)
2. Review application for Conditional Use Permit (CUP) to determine completeness of
application, including:
a) Review of applicable studies, as required by staff.
b) Conduct research necessary to substantiate staff’s recommendation.
c) Review proposed location and features of BESS and preliminary site plan.
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