Vershire Ditching and Culvert Replacement Project
| Bidders ID: | NBD14073446297972937 |
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| Due Date: | Aug 13, 2026 |
| Posted Date: | Jul 30, 2026 |
| Level of Government: | State & Local |
| State: | Vermont |
| Agency: | State Government of Vermont |
| Category: |
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| Source: | Members Only |
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Bid Type: Job Contract Locations: Orange Keywords: Culvert Replacement Bid Description: The Town of Vershire is seeking sealed bids from qualified contractors for approximately 1,000 linear feet of stone-lined ditching on Chamberlain Hill Road and the replacement of two cross-culverts: one on Chamberlain Hill Road and one on Eagle Hollow Road. Bids must be received no later than 4:00 PM on Thursday, August 13, 2026, at the Vershire Town Office, 6894 VT Route 113, Vershire, VT 05079. An optional pre-bid site visit will be held at 9:00 AM on Friday, August 7, 2026, beginning at the Chamberlain Hill Road project site. The complete Request for Bids, project maps, and submission requirements are available at www.vershirevt.org. Questions may be directed to Town Administrator Nick Caputo at admin@vershirevt.org.
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Attachment Preview
TOWN OF VERSHIRE, VERMONT
REQUEST FOR BIDS
Chamberlain Hill Road and Eagle Hollow Road
Ditching and Culvert Replacements
RFB release date
July 30, 2026
Optional pre-bid site visit August 7, 2026
Questions due
August 10, 2026, by 4:00 PM
Bids due
Thursday, August 13, 2026 by 4:00 PM
Anticipated award
Tuesday, August 25, 2026
Required completion
September 30, 2026
The Town of Vershire is soliciting sealed bids from qualified contractors for approximately 1,000 linear feet of
stone-lined ditching and two cross-culvert replacements on Chamberlain Hill Road and Eagle Hollow Road.
The work includes excavation, installation, stone work, compaction, disposal, traffic control, site restoration,
and all related labor and equipment needed for a complete project.
Bidders are responsible for reviewing the project locations, this Request for Bids, the attached project
location maps, and any addenda before submitting a bid.
1. Project Locations and Scope of Work
1.1 Chamberlain Hill Road (culvert #2)
Beginning near the intersection with Parker Road, stone-line the ditch on the right side while traveling uphill
for approximately 1,000 linear feet using 7-inch to 12-inch erosion stone. Limits of work are marked in the
field and shown generally on the attached project location maps.
• Final ditch dimensions will vary with existing field conditions. Within the limits marked by the Town,
the contractor shall shape the ditch to follow the existing drainage path, provide continuous positive
flow, and form a stable channel suitable for the specified erosion stone. The Road Commissioner
shall approve the excavated cross-section before stone is placed. Work outside the marked limits
requires prior written authorization from the Town.
• Place and key erosion stone so it remains stable under expected runoff.
• Replace Culvert No. 2 with one 24-inch diameter by approximately 40-foot-long culvert.
• Construct stable stone inlet and outlet protection at Culvert No. 2.
• Restore the road surface, shoulder, ditch, and adjacent disturbed areas to a neat, stable condition.
Town of Vershire - Culvert and Ditching Bid | Page 1
1.2 Eagle Hollow Road (culvert #22)
Remove and replace the existing 18 inch culvert, and install one 24-inch diameter by approximately 40-foot-
long culvert.
• Maintain the existing drainage alignment and set the culvert to provide positive flow unless the Town
directs otherwise in writing.
• Construct stable inlet and outlet protection using 7-inch to 12-inch erosion stone.
• Bed, backfill, and compact the culvert in lifts using equipment appropriate to the pipe and site
conditions, including a plate compactor where needed.
• Restore the road surface, shoulder, ditch, and adjacent disturbed areas to a neat, stable condition.
1.3 Work Included at Both Culvert Sites
• Verify limits, elevations, alignment, and field conditions with the Town's authorized representative
before excavation.
• Contact Dig Safe and coordinate any required utility markings before work begins.
• Provide excavation, trench preparation, bedding, pipe placement, backfill, compaction, inlet and
outlet work. The contractor shall backfill and compact the roadway excavation to subgrade and
restore the shoulders, ditches, and adjacent disturbed areas. The Town will furnish and place final
road-surface gravel and perform final grading and crowning.
• Remove the existing culverts and lawfully dispose of old pipe, unsuitable material, debris, and other
waste off Town property unless the Town approves another location in writing.
• Keep excavations protected and the work area safe. Do not leave an unsafe open trench unattended.
• Maintain access for residents and emergency vehicles. Any full road closure requires advance written
approval from the Town and an approved notice/detour plan.
• Provide traffic control in accordance with the current Manual on Uniform Traffic Control Devices
(MUTCD) and all applicable Vermont requirements.
• Stabilize all disturbed soil. Hydroseed or seed and mulch bare ground with an appropriate
contractor's mix, and repair any erosion occurring before final acceptance.
• Clean the site and remove equipment, waste, surplus material, and temporary controls when work is
complete.
Town of Vershire - Culvert and Ditching Bid | Page 2
2. Materials and Construction Standards
Work shall comply with the Town of Vershire's adopted Codes and Standards for Highways and Bridges, the
Vermont Municipal Roads General Permit standards applicable to the project, manufacturer installation
requirements, permit conditions supplied by the Town, and all applicable state and federal laws and safety
requirements.
Item
Provided by
Requirement
24-inch culvert pipe (2) TOWN
Two Town-furnished 24-inch plastic culvert pipes,
each 40 feet long, supplied in single continuous
lengths with no couplers.
7- to 12-inch erosion
stone
TOWN
Quantity sufficient for ditch lining and inlet/outlet
work
Bedding and backfill
TOWN
¾” crushed gravel
Seed, mulch, and
incidentals
Contractor
Included in bid unless stated otherwise
The contractor shall load and transport Town-furnished materials from the Town Garage to the project sites.
The Town will place final road gravel and perform final grading/crowning.
3. Town Coordination, Inspection, and Acceptance
The contractor will coordinate scheduling and daily work with the Town's authorized representative. The
Town may inspect the work and materials at any time. Inspection does not relieve the contractor of
responsibility for complying with the contract.
Work is not complete until the Town has inspected the project, identified any corrective work, and accepted
the completed work in writing. The contractor shall promptly correct rejected or defective work at no
additional cost to the Town.
4. Schedule
The contractor shall:
• Begin work only after receiving a written notice to proceed or a fully executed contract from the
Town.
• Coordinate the sequence of work to limit disruption and protect unfinished work from weather.
• Complete all construction and restoration no later than September 30, 2026.
• Immediately notify the Town in writing of any condition that may delay completion.
Town of Vershire - Culvert and Ditching Bid | Page 3
5. Changes and Unforeseen Conditions
The contractor shall promptly stop the affected work and notify the Town before proceeding if unknown
utilities, unsuitable material, ledge, groundwater, changed site conditions, or other unforeseen conditions
are encountered. No extra work or change in price or time is authorized unless approved in writing by the
Town before the work is performed. Verbal direction does not authorize a change in contract price.
6. Contractor Qualifications and Responsibilities
• Be properly registered and authorized to do business in Vermont.
• Provide competent supervision and workers experienced in road drainage, excavation, culvert
installation, compaction, erosion control, and traffic control.
• Supply all labor, equipment, tools, transportation, and incidentals not expressly identified as Town-
furnished.
• Identify all subcontractors and their proposed roles. The Town may reject a proposed subcontractor
for reasonable cause.
• Comply with OSHA, VOSHA, Dig Safe, MUTCD, environmental, hauling, vehicle, and other
requirements applicable to the work.
• Be responsible for jobsite safety, protection of the public and adjacent property, and damage caused
by the contractor or its subcontractors.
7. Insurance and Indemnification
Before work begins, the selected contractor shall provide certificates of insurance acceptable to the Town
showing at least the following coverage:
Coverage
Minimum
Commercial General Liability $1,000,000 per occurrence; Town named as additional insured
Automobile Liability
$1,000,000 combined single limit
Workers' Compensation
Statutory Vermont coverage, or lawful exemption documentation
acceptable to the Town
To the fullest extent allowed by law, the contractor shall defend, indemnify, and hold harmless the Town and
its officers, employees, and agents from claims, damages, losses, and expenses arising from the contractor's
or subcontractors' negligent acts, errors, omissions, or breach of the contract.
8. Warranty
The contractor warrants its workmanship and contractor-furnished materials for one year from the Town's
written final acceptance. Upon written notice, the contractor shall correct covered defects and resulting
damage at no additional cost to the Town within a reasonable time stated in the notice.
Town of Vershire - Culvert and Ditching Bid | Page 4
9. Payment
The contract price shall be fixed unless changed by a written change order. The contractor may invoice after
completing the work and receiving the Town's written acceptance, unless a different payment schedule is
stated in the signed contract. The Town will not pay for rejected work, unauthorized extra work, or costs not
included in the bid.
10. Site Visit and Questions
An optional pre-bid site visit will be held on August 7, 2026 at 9:00 AM. Interested contractors can meet Vern
Stone at the Chamberlain Hill Road site. The site visit will proceed to Eagle Hollow Road after Chamberlain.
Technical questions shall be directed to Vernal Stone, Road Commissioner, at (802) 685-7789. Administrative
and bid-submission questions shall be directed to Nick Caputo, Town Administrator, at
admin@vershirevt.org.
Questions must be received by August 10, 2026, at 4:00 PM. Material answers will be issued in writing to all
known bidders. Bidders shall not rely on oral interpretations.
11. Bid Submission
Bids must be received by the Town no later than 4:00 PM on Thursday, August 13, 2026. Late bids will not be
accepted. Bids will be opened at 4:15 PM on Thursday, August 13, 2026, at the Town Office. The Town
anticipates awarding the contract at the August 25, 2026, Selectboard meeting.
Submit one signed copy of the completed Bid Form in a sealed envelope clearly marked "Chamberlain Hill /
Eagle Hollow Culvert and Ditching Bid." Deliver or mail the bid to:
Town of Vershire
Attn: Town Administrator
6894 VT Route 113
Vershire, VT 05079
12. Required Bid Contents
• Completed and signed Bid Form, including the itemized price schedule.
• Proposed start date, number of working days, and confirmation that final completion by September
30, 2026 is achievable.
• Brief description of at least two similar projects, with owner contact information.
• List of major equipment proposed for the work.
• List of proposed subcontractors and their roles.
• Written identification of any exceptions, assumptions, exclusions, or proposed substitutions.
• Acknowledgment of each addendum issued by the Town.
Town of Vershire - Culvert and Ditching Bid | Page 5
You are viewing the opportunity summary page, which includes a brief overview and a preview of the attached documents.
Disclaimer: The details regarding bids, requests for proposals (RFPs), and requests for qualifications (RFQs) on this site are provided for convenience and do not represent official public notice. To respond to or inquire about bids, RFPs, or RFQs, please contact the appropriate government department.
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