Emergency Power Systems
| Bidders ID: | NBD13556328889691412 |
|---|---|
| Due Date: | Jun 30, 2026 |
| Posted Date: | Jun 2, 2026 |
| Level of Government: | State & Local |
| State: | Virginia |
| Agency: | City of Falls Church |
| Category: |
|
| Solicitation Number: | RFPQ 0630-26-EPS |
| Source: | Members Only |
| Bid Number: |
RFPQ 0630-26-EPS
|
| Bid Title: |
Emergency Power Systems
|
| Category: | Open Solicitations |
| Status: | Open |
|
Attachment Preview
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REQUEST FOR QUALIFICATIONS (RFPQ) DESIGN BUILD – STEP ONE
RFPQ NUMBER: 0630-26-EPS
Date: June 2, 2026
RFPQ SUBJECT: EMERGENCY POWER SYSTEMS
DUE DATE AND TIME: by no later than Tuesday, June 30, 2026 at 11:00 a.m. prevailing
local time.
STATEMENT OF QUALIFICATIONS (SOQs) TO BE ELECTRONICALLY SUBMITTED
ONLY TO:
James R. Wise, Purchasing Agent
jwise@fallschurchva.gov
Phone 703.248.5007
with copy to with copy to purchasing@fallschurchva.gov and ylee@fallschurchva.gov
See Attachment B For Electronic Statement of Qualification (SOQ) Submission
Requirements
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
INQUIRIES: All Inquiries including questions, shall be made in writing and forwarded to the
Purchasing Agent, via email to:
jwise@fallschurchva.gov
with copy to purchasing@fallschurchva.gov and ylee@fallschurchva.gov
by no later than five (5) business days prior to the SOQ due date.
Tuesday, June 23, 2026 by 12:00 NOON
++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
NON-MANDATORY PRE-QUALIFICATION MEETING via Microsoft Teams: Tuesday, June
16, 2026 at 1:00 p.m.
(See Section VIII. Non-Mandatory Pre-SOQ Meeting)
++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
Statements of Qualifications (SOQ) which are substantially incomplete or lack key
information may be rejected by the City at its discretion. See Attachment B for SOQ
Submission Requirements.
ALL REQUIRED ATTACHMENTS MUST BE COMPLETED, SIGNED (where
applicable) AND RETURNED WITH SOQ.
DO NOT RETURN THIS ENTIRE RFPQ DOCUMENT
Additional Documents May Be Requested Later
The City of Falls Church is committed to the letter and spirit of the Americans with Disabilities
Act. This document will be made available in alternate format upon request. Call
703.248.5007 (TTY 711).
The City of Falls Church does not discriminate against faith-based organizations in
accordance with the Code of Virginia, § 2.2-4343.1 or against any Bidder or Offeror because
of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by
state law relating to discrimination in employment.
Page 1 of 8
RFPQ #0630-26-EPS
RFPQ #0630-26-EPS
EMERGENCY POWER SYSTEMS
SECTION
PAGE
I.
SUBJECT ---------------------------------------------------------------------------------------------------------- 3
II. GENERAL --------------------------------------------------------------------------------------------------------- 3
III. COMPETITION INTENDED ----------------------------------------------------------------------------------- 4
IV. ELIGIBILITY------------------------------------------------------------------------------------------------------- 5
V. PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA ----------------------------- 5
VI. HEALTH AND SAFETY COMPLIANCE------------------------------------------------------------------- 5
VII. RIGHTS OF THE CITY ----------------------------------------------------------------------------------------- 6
VIII. NON-MANDATORY VIRTUAL PRE-RFPQ MEETING ------------------------------------------------ 6
IX. TRADE SECRETS OR PROPRIETARY INFORMATION--------------------------------------------- 7
X. AMBIGUITY, CONFLICT OR OTHER ERRORS IN THE RFPQ ------------------------------------ 7
XI. EQUAL OPPORTUNITY AND SMALL, WOMEN-OWNED, MINORITY OWNED, MILITARY
FAMILY OWNED, SERVICE-DISABLED VETERAN-OWNED BUSINESS AND EMPLOYMENT
SERVICES ORGANIZATIONS PARTICIPATION ---------------------------------------------------------------- 7
ATTACHMENTS:
ATTACHMENT A Scope of Work & Requirements
ATTACHMENT B Statement Of Qualifications (SOQ) Submittal Guidelines & Criteria
For Evaluation
ATTACHMENT C Required Forms
1. Attachment C1 - Offer Form
2. Attachment C2 - Authority to Transact Business in Virginia
3. Attachment C3 – Company Information
4. Attachment C4 – Company References
5. Attachment C5 - Trade Secret/Proprietary Information Identification
6. Attachment C6 – Notice of Exceptions
7. Attachment C7 – Questionnaire
The City’s Standard Terms and Conditions, dated February 2026 are attached hereto by
reference and made a part hereof.
https://www.fallschurchva.gov/DocumentCenter/View/12529/City-of-Falls-Church-Standard-
Terms-and-Conditions-February-2026?bidId=
DO NOT SUBMIT THIS DOCUMENT, ATTACHMENT A OR ATTACHMENT B WITH YOUR
PROPOSAL.
Page 2 of 8
RFPQ #0630-26-EPS
I. SUBJECT
A. The City of Falls Church (City) is soliciting this Request for Qualifications (RFPQ)
to solicit Statement of Qualifications (SOQs) from interested and qualified
contractors to plan, design and reconfigure/build/construct City Hall Emergency
Power Systems Projects (Project).
B. The purpose of this RFPQ is to solicit information that will enable the City to
determine which Offerors: (a) are best qualified to successfully execute the
design and construction of the Project; and (b) will be invited to submit proposals
in response to the City’s Request for Proposals (RFP) Step Two.
C. Pursuant to Virginia Code 2.2-4317, the City is prequalifying contractors to design
and build the structure generally described above. This RFPQ document serves
as Step One of the processes. Upon submission of a SOQ package, the City’s
Evaluation Committee will evaluate the submissions and determine a short list of
finalists of at least two qualified contractors.
D. Offeror’s SOQs must meet all requirements established by this RFPQ.
Requirements of this RFPQ generally will use the words “shall”, “will”, or “must”
(or equivalent terms) to identify a required item that must be submitted with an
Offeror’s SOQ. Failure to meet an RFPQ requirement may render an Offeror’s
SOQ non-responsive while the extent to which an Offeror meets or exceeds
evaluation criteria will be rated by the Evaluation Committee and be reflective
of the Evaluation Committee’s scoring of Offeror’s SOQs.
E. Offerors shall take note that the RFPQ is being provided for information
purposes only. All documents included therein are subject to change; therefore,
these documents shall not be relied upon for the purposes of developing a SOQ.
F. See Attachment A for Scope of Work and Requirements, and Attachment B for
Statement of Qualifications (SOQ) Submittal Guidelines and Evaluation Criteria.
G. As used in this RFPQ, the terms Offeror, firm and Contractor are synonymous
(capitalized or not) unless the context requires otherwise.
The City intends to make multiple awards. However, the City reserves the right to
award one contract to the most qualified and best suited Offeror if it is in the best
interest of the City for the Project.
II. GENERAL
A. ACCESS TO RFPQ UPDATES: This RFPQ and any addenda are available on
the City’s website: fallschurchva.gov/Bids. This solicitation and any associated
addenda, or notices thereof, may also be published through eVA, the
Commonwealth of Virginia’s electronic procurement portal for registered
suppliers eva@virginia.gov
Offerors should note that changes to the RFPQ, in the form of addenda, are
often issued between the issue date and within three (3) business days before
the closing of the RFPQ.
Offerors are solely responsible for checking the City’s Website to ensure that
they have the most current information regarding the RFPQ.
Page 3 of 8
RFPQ #0630-26-EPS
B. Please note that Offerors may sign up to receive emails or text messages when
solicitations are posted and updated on the City’s website. To take advantage of
this feature, interested parties may go to fallschurchva.gov/Bids and sign up for
notifications.
All addenda will become part of any resulting contract and must be signed and
submitted with your SOQ package.
C. The City is not liable for any costs incurred by any Offeror in connection with
this RFPQ or any response by any Offeror to this RFPQ. The expenses incurred
by Offeror in the preparation, submission, and presentation of the SOQ are the
sole responsibility of the Offeror and may not be charged to the City.
D. ACCEPTANCE OF SOQs - BINDING 180 DAYS: All SOQs submitted shall be
binding for a one hundred and eighty (180) days following solicitation due date,
unless extended by mutual consent of all parties. There will be no public SOQ
opening.
E. CONTACT RESTRICTED – Except as otherwise provided herein, no Offeror
shall initiate or otherwise have contact with any City representative or employee,
other than the Purchasing Agent or Purchasing Agent’s designee concerning or
related to this RFPQ after the date of this solicitation’s release and before award
or cancellation of this RFPQ except with the foreknowledge and permission of the
Purchasing Agent designee. Any contract in contradiction to this requirement is
prohibited and may cause the disqualification of the Offeror from this procurement
process.
F. INFORMATION RESTRICTED – All requests to or from an Offeror, potential
Offeror or other third-party regarding information about this Solicitation, including
its interpretation, progress, negotiations and/or award status should be referred
directly to the Purchasing Agent or designee. Failure to comply with this
requirement may be cause for an Offeror’s disqualification. This restriction does
not apply to reasonable and necessary communications with existing or potential
subcontractors or partners for the sole purpose of an Offeror’s SOQ development
and/or SOQ update under this Solicitation.
G. This solicitation is being conducted in accordance with the guidelines of the
Design-Build Contracting method of contractor selection (Competitive
Negotiation) §2.2-4378, §2.2-4382 per the Virginia Public Procurement Act
(VPPA), which is incorporated herein by reference along with the City’s
Purchasing Resolution.
III. COMPETITION INTENDED
A. It is the City’s intent that this RFPQ permits competition. It shall be the Offeror’s
responsibility to advise the Purchasing Agent, in writing, if any language,
requirement, specification, etc., or any combination thereof, inadvertently
restricts or limits the requirements stated in this RFPQ to a single source. Such
notification must be received by the Purchasing Agent not later than ten (10)
days prior to the date set for acceptance of SOQ. Any such notification shall be
sent to the Purchasing Agent: jwise@fallschurchva.gov with a copy to
Purchasing@fallschurchva.gov. Confirmation of email receipt shall be the
responsibility of the notifying Offeror.
Page 4 of 8
RFPQ #0630-26-EPS
B. Nothing herein is intended to exclude any responsible Offeror or in any way
restrain or restrict competition. All qualified Offerors are encouraged to submit
proposals.
IV. ELIGIBILITY
A. The following are minimum requirements for SOQ submission:
1. The Offeror must submit its Virginia State Corporation Commission (SCC)
registration number or justification for exemption. See Section below
entitled “Proof of Authority to Transact Business in Virginia.”
2. The Offeror is responsible to determine which license(s), if any, are
required to perform the work specified in this RFPQ. Offerors shall note the
applicable VA License Number and include a copy of the applicable
license(s) with their SOQ. If no license is required, or licensing is not
required at the time of SOQ submittal for a federally funded project, Offeror
shall so state on the Company Information Form.
3. It is the Offeror’s sole responsibility to have knowledge of the applicable
licenses(s), if any, associated with this solicitation’s scope of work. Any
applicable license shall be maintained during the term of any resultant
contract.
B. Any person or firm, or agent of any person or firm, currently suspended, debarred
or otherwise excluded from participation in City procurement or submitting SOQs,
bids or proposals for contracts by any other local government or agency of the
Commonwealth of Virginia or the Federal Government, is not eligible for contract
award under this solicitation.
C. Any current debarment, suspended or other excluded status (Federal, State or
Local jurisdiction) must be disclosed on Attachment C3.
D. The Offeror represents and warrants that:
1. Offeror is financially solvent and experienced in and competent to perform
this type of work; and.
2. Offeror is familiar with all Federal, State, and Local laws, ordinances and
regulations, which may in any way affect the work of those employed by
Offeror, including but not limited to any special acts relating to the work or
to the project of which it is a part.
V. PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA
A. A firm organized or authorized to transact business in the Commonwealth
pursuant to Title 13.1 or Title 50 of the Code of Virginia shall include in its
proposal the identification number issued to it by the Virginia State Corporation
Commission (SCC) or applicable exemption.
B. The Offeror’s SCC ID number, if applicable, shall be provided in Attachment C2
“Proof of Authority to Transact Business in Virginia Form.” The VA SCC Business
Registration number IS NOT the same as a Tax ID number.
VI. HEALTH AND SAFETY COMPLIANCE
All Contractors and Subcontractors working for the City are required to comply with
current health and safety protocols as established by the Commonwealth of
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