Broad Street Multimodal Improvements
| Bidders ID: | NBD13556249908743000 |
|---|---|
| Due Date: | Jul 30, 2026 |
| Posted Date: | Jun 30, 2026 |
| Level of Government: | State & Local |
| State: | Virginia |
| Agency: | City of Falls Church |
| Category: |
|
| Solicitation Number: | IFB 0730-26-BSMI |
| Source: | Members Only |
| Bid Number: |
IFB 0730-26-BSMI
|
| Bid Title: |
Broad Street Multimodal Improvements
|
| Category: | Open Solicitations |
| Status: | Open |
|
Attachment Preview
INVITATION FOR BIDS (IFB)
IFB NUMBER: 0730-26-BSMI
Date: June 30, 2026
IFB SUBJECT: BROAD STREET MULTIMODAL IMPROVEMENTS
PASSWORD PROTECTED (SEALED) BIDS TO BE ELECTRONICALLY SUBMITTED
ONLY TO:
James. R. Wise, Purchasing Agent
jwise@fallschurchva.gov Phone (703) 248-5007
with copy to purchasing@fallschurchva.gov
DATE AND TIME: by no later than Thursday, July 30, 2026 @ 11:00 a.m. prevailing
local time
++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
INQUIRIES: All Inquiries including questions, except as otherwise stipulated herein, shall
be made in writing and forwarded to the Purchasing Agent, via email to:
jwise@fallschurchva.gov
with copy to purchasing@fallschurchva.gov and ylee@fallschurchva.gov
by no later than fifteen (15) days prior to the Bid due date.
Wednesday, July 15, 2026 by @ 3:00 p.m.
++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
NON-MANDATORY PRE-BID MEETING via Microsoft Teams:
Thursday, July 9, 2026 at 1 p.m.
(See Section VIII. Non-Mandatory Pre-Bid Meeting)
A SITE VISIT may be scheduled with the City Staff on a separate date and time (TBD).
The City will set the date and time for the SITE VISIT ONLY with those Bidders who
submit a request.
++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
Bids which are substantially incomplete or lack key information may be rejected by the
City at its discretion. See Section XXVI. Bid Submission Requirements.
ALL REQUIRED ATTACHMENTS MUST BE COMPLETED, SIGNED (Where
Applicable) AND RETURNED WITH BID.
DO NOT RETURN THIS ENTIRE IFB DOCUMENT
Additional Documents May Be Requested at a Later Date
SEE IFB SECTION XXVI. BID SUBMISSION REQUIREMENTS AND BID SUBMISSION
CHECKLIST
The City of Falls Church is committed to the letter and spirit of the Americans with
Disabilities Act. This document will be made available in alternate format upon request.
Call 703.248.5007 (TTY 711).
The City of Falls Church does not discriminate against faith-based organizations in
accordance with the Code of Virginia, § 2.2-4343.1 or against any Bidder or Offeror
because of race, religion, color, sex, national origin, age, disability, or any other basis
prohibited by state law relating to discrimination in employment.
Page 1 of 33
IFB #0730-26-BSMI
SECTION
IFB #0730-26-BSMI
BROAD STREET MULTIMODAL IMPROVEMENTS
PAGE
I.
SUBJECT ----------------------------------------------------------------------------------------------------- 4
II. GENERAL ---------------------------------------------------------------------------------------------------- 4
III. COMPETITION INTENDED ------------------------------------------------------------------------------ 5
IV. ELIGIBILITY-------------------------------------------------------------------------------------------------- 5
V. PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA ------------------------ 6
VI. HEALTH AND SAFETY COMPLIANCE -------------------------------------------------------------- 6
VII. RIGHTS OF THE CITY ------------------------------------------------------------------------------------ 7
VIII. NON-MANDATORY VIRTUAL PREBID MEETING/ SITE VISIT------------------------------- 7
IX. SCOPE OF WORK & REQUIREMENTS ------------------------------------------------------------- 8
X. CONTRACT TERM AND RENEWAL OPTIONS --------------------------------------------------- 8
XI. BID SECURITY – BID BOND---------------------------------------------------------------------------- 9
XII. CONTRACT SECURITY - PERFORMANCE AND PAYMENT BONDS --------------------- 9
XIII. PRICES -------------------------------------------------------------------------------------------------------10
XIV. PROMPT PAYMENT DISCOUNT ---------------------------------------------------------------------10
XV. PROJECTED REQUIREMENTS/ESTIMATED QUANTITIES: --------------------------------10
XVI. SUBCONTRACTORS ------------------------------------------------------------------------------------11
XVII. LICENSES & VIRGINIA CONTRACTORS----------------------------------------------------------12
XVIII. CONSTRUCTION SAFETY VIOLATIONS ----------------------------------------------------------12
XIX. TRADE SECRETS OR PROPRIETARY INFORMATION---------------------------------------13
XX. DEBARMENT/EXCLUSION STATUS----------------------------------------------------------------14
XXI. AMBIGUITY, CONFLICT OR OTHER ERRORS IN THE IFB----------------------------------14
XXII. CONTRACT DOCUMENTS -----------------------------------------------------------------------------14
XXIII. CONTRACT DISPUTES ---------------------------------------------------------------------------------15
XXIV. BID PREPARATION --------------------------------------------------------------------------------------15
XXV. BID SUBMISSION COVENANTS ---------------------------------------------------------------------16
XXVI. BID SUBMISSION REQUIREMENTS ----------------------------------------------------------------18
XXVII. PUBLIC BID OPENING ----------------------------------------------------------------------------------21
XXVIII. BID EVALUATION/CONTRACT AWARD ----------------------------------------------------------21
XXIX. BID MODIFICATION/WITHDRAWAL ----------------------------------------------------------------22
XXX. NOTICE /ACCEPTANCE AGREEMENT ------------------------------------------------------------23
XXXI. PROTEST OF AWARD OR DECISION TO AWARD --------------------------------------------24
XXXII. NOTICE OF AWARD -------------------------------------------------------------------------------------24
XXXIII. DOCUMENTATION OF CONTRACTOR PERFORMANCE ISSUES ------------------------24
XXXIV.TAX EXEMPTION -----------------------------------------------------------------------------------------24
Page 2 of 33
IFB #0730-26-BSMI
XXXV. ANTI-DISCRIMINATION ---------------------------------------------------------------------------------24
XXXVI.TRANSPORTATION AND PACKAGING -----------------------------------------------------------25
XXXVII. VDOT AND/OR FEDERAL GOVERNMENT CONTRACT REQUIREMENTS ------25
XXXVIII. ORDER OF PRECEDENCE ----------------------------------------------------------------------26
XXXIX.EQUAL OPPORTUNITY AND SMALL, WOMEN-OWNED, MINORITY-OWNED,
MILITARY FAMILY OWNED, AND SERVICE-DISABLED VETERAN-OWNED BUSINESSAND
EMPLOYMENT SERVICES ORGANIZATIONS PARTICIPATION ------------------------------------26
XL. BPOL LICENSE REQUIREMENT---------------------------------------------------------------------27
XLI. GENERAL DEFINITIONS, CONDITIONS AND INSTRUCTIONS TO BIDDERS ---------27
SEE ADDITIONAL ATTACHMENTS:
(Separate pdf documents to be downloaded by all Bidders)
ATTACHMENT A BID SHEET - Excel Spreadsheet format
ATTACHMENT B REQUIRED BID FORMS (B1 – B12)
ATTACHMENT C VDOT & FEDERAL CONTRACT CLAUSES
ATTACHMENT D VDOT REQUIRED FORMS
ATTACHMENT E SPECIAL PROVISIONS
ATTACHMENT F CITY OF FALLS CHURCH - DPW General Provisions for Construction
Projects
ATTACHMENT G CITY OF FALLS CHURCH - Tree & Landscape Specifications
ATTACHMENT H CITY OF FALLS CHURCH – Supplementary Specifications for
Paving & Related Services
ATTACHMENT I CITY OF FALLS CHURCH – Standard Details
ATTACHMENT J CITY OF FALLS CHURCH – Supplementary Specifications for
Traffic Signal & Related Services
ATTACHMENT K Plan Set
ATTACHMENT L CITY OF FALLS CHURCH – Current and Historically Used
Streetscape Elements
ATTACHMENT M CITY OF FALLS CHURCH – Streetscape Standards [Amended
2025]
ATTACHMENT N CITY OF FALLS CHURCH – Standard Terms and Conditions
[February 2026]
BID SUBMISSION CHECKLIST
Recommended for use by all Bidders
Page 3 of 33
IFB #0730-26-BSMI
I. SUBJECT
A. The City of Falls Church (City) is soliciting competitive bids from licensed,
qualified firms/Bidders to construct the Broad Street Multimodal Improvements
Project (Project) as is further described herein. The Project shall include
improvements on five intersections on West Broad Street between West Street
and Virginia Avenue. An awarded Contractor shall, after executing a contract
and receiving a Purchase Order, furnish all necessary labor, supervision,
equipment, tools, material, transportation and resources necessary to complete
the described Project in accordance with the specifications in this Invitation For
Bid (IFB) and its attachments.
B. This is a federally funded project. The Contractor shall fully comply with all
VDOT and Federal requirements. Refer to Attachment E, Special Provisions
for additional details.
• UPC #111483, Federal Project #STP-5B01 (483), State Project
#0007-110-197, C501; SmartScale grant funds administered by the
Virginia Department of Transportation (VDOT)
C. The Project to be performed under this term contract includes, but is not limited
to, such work as is described in Attachment E, Special Provisions,
supplemented by all other attachments to the IFB.
D. The term “Contractor” shall mean the firm that has been awarded and executed
a contract.
II. GENERAL
A. ACCESS TO IFB: This IFB and any addenda are available on the City’s
website: https://fallschurchva.gov/Bids. This solicitation and any associated
addenda, or notices thereof, may also be published through eVA, the
Commonwealth of Virginia’s electronic procurement portal for registered
suppliers (https://eva.virginia.gov).
B. Bidders should note that changes to the IFB, in the form of addenda, are often
issued between the IFB issue date and within ten (10) days before the closing
of the IFB.
Bidders are solely responsible for checking the City’s Website to ensure
that they have the most current information regarding this IFB.
Please note that Bidders may sign up to receive emails or text messages when
solicitations are posted and updated on the City’s website. To take advantage
of this feature, interested parties may go to https://fallschurchva.gov/Bids and
sign up for notifications.
All addenda will become part of any resulting contract and must be signed and
submitted with your bid package.
C. Inquiries received by the City at the email addresses in the “INQUIRIES” section
of the cover page of this document less than fifteen (15) days before the date set
for the opening of Bids will not be given consideration. Any material question or
interpretation of a requirement or specification, as determined by the Purchasing
Agent, will be expressed in the form of an addendum which will be posted on the
City’s website (https://fallschurchva.gov/Bids) no later than ten (10) days before
the date set for receipt of bids. If utilized for the initial IFB release, addenda, or
Page 4 of 33
IFB #0730-26-BSMI
notices thereof, will also be published through eVA (the Commonwealth of
Virginia’s e-procurement portal for registered suppliers).
Oral answers will not be authoritative.
D. The City is not liable for any costs incurred by any Bidder in connection with
this IFB or any response by any Bidder to this IFB. The expenses incurred by
Bidder in the preparation, submission, and presentation of the bid are the sole
responsibility of the Bidder and may not be charged to the City.
E. ACCEPTANCE OF BIDS - BINDING SIXTY (60) BUSINESS DAYS: All bids
submitted shall be binding for sixty (60) days following solicitation opening date,
unless extended by mutual consent of all parties.
F. CONTACT RESTRICTED: Except as otherwise provided herein, no Bidder
shall initiate or otherwise have contact with any City representative or
employee, other than the Purchasing Agent or Purchasing Agent’s designee,
concerning or related to this IFB after the date of this solicitation’s release and
before award or cancellation of this IFB except with the foreknowledge and
permission of the Purchasing Agent or designee. Any contact in contradiction
to this requirement is prohibited and may cause the disqualification of the
Bidder from this procurement process.
G. INFORMATION RESTRICTED: All requests to or from a Bidder, potential Bidder
or other third party regarding information about this solicitation, including its
interpretation, progress and/or award status should be referred directly to the
addresses on the cover page of this document. Failure to comply with this
requirement may be cause for a Bidder’s disqualification. This restriction does
not apply to reasonable and necessary communications with existing or potential
subcontractors or partners for the sole purpose of a Bidder’s Bid Package
development under this solicitation.
H. This solicitation is being conducted in accordance with the guidelines of the
Competitive Sealed Bidding method of contractor selection per the Virginia
Public Procurement Act (VPPA) and the City’s Purchasing Resolution both of
which are incorporated herein by reference.
III. COMPETITION INTENDED
A. It is the City’s intent that this Invitation for Bids (IFB) permits competition. It
shall be the Bidder’s responsibility to advise the Purchasing Agent, in writing, if
any language, requirement, specification, etc., or any combination thereof,
inadvertently restricts or limits the requirements stated in this IFB to a single
source. Such written notification must be received by the Purchasing Agent no
later than ten (10) days prior to the date set for the bids to be received. Any
such notification shall be sent to the Purchasing Agent’s email address:
jwise@fallschurchva.gov with a copy to purchasing@fallschurchva.gov.
Confirmation of email receipt shall be the responsibility of the notifying Bidder.
B. Nothing herein is intended to exclude any responsible Bidder or in any way
restrain or restrict competition. All qualified Bidders are encouraged to submit
bids.
IV. ELIGIBILITY
A. The following are minimum requirements for bid submission:
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