Walden Court Stormwater Drainage Improvements
| Bidders ID: | NBD13556248916985197 |
|---|---|
| Due Date: | May 20, 2026 |
| Posted Date: | Apr 16, 2026 |
| Level of Government: | State & Local |
| State: | Virginia |
| Agency: | City of Falls Church |
| Category: |
|
| Solicitation Number: | IFB 0520-26-WCSDI |
| Source: | Members Only |
| Bid Number: |
IFB 0520-26-WCSDI
|
| Bid Title: |
Walden Court Stormwater Drainage Improvements
|
| Category: | Open Solicitations |
| Status: | Open |
|
Attachment Preview
INVITATION FOR BIDS (IFB)
IFB NUMBER: 0520-26-WCSDI
Date: April 16, 2026
IFB SUBJECT: WALDEN COURT STORMWATER DRAINAGE IMPROVEMENTS
PASSWORD PROTECTED (SEALED) BIDS TO BE ELECTRONICALLY
SUBMITTED ONLY TO
James R. Wise, Purchasing Agent
jwise@fallschurchva.gov
with copy to purchasing@fallschurchva.gov
Bids Due Date and Time: by no later than Wednesday, May 20, 2026 @ 11 a.m.
prevailing local time
++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
INQUIRIES: All Inquiries including questions, except as otherwise stipulated herein, shall
be made in writing and forwarded to the Purchasing Agent, via email to:
jwise@fallschurchva.gov with copy to purchasing@fallschurchva.gov
and eolewin@fallschurchva.gov
by no later than eight (8) business days prior to the Bid due date.
Thursday, May 7, 2026 by @ 12:00 NOON
++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
NON-MANDATORY PRE-BID MEETING via Microsoft Teams:
Tuesday, April 28, 2026 at 11 a.m.
(See Section VIII. Non-Mandatory Pre-Bid Meeting)
A SITE VISIT may be scheduled with the City Staff on a separate date and time
(TBD). The City will set the date and time for the SITE VISIT ONLY with those
Bidders who submit a request.
++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
Bids that are substantially incomplete or lack key information may be rejected by the City
at its discretion. See Section XXV. Bid Submission Requirements.
ALL REQUIRED ATTACHMENTS MUST BE COMPLETED, SIGNED (Where
Applicable) AND RETURNED WITH BID.
DO NOT RETURN THIS ENTIRE IFB DOCUMENT
Additional Documents May Be Requested at a Later Date
SEE IFB SECTION XXV. BID SUBMISSION REQUIREMENTS AND BID SUBMISSION
CHECKLIST
The City of Falls Church is committed to the letter and spirit of the Americans with
Disabilities Act. This document will be made available in alternate format upon request.
Call 703.248.5007 (TTY 711).
The City of Falls Church does not discriminate against faith-based organizations in
accordance with the Code of Virginia, § 2.2-4343.1 or against any Bidder or Offeror
because of race, religion, color, sex, national origin, age, disability, or any other basis
prohibited by state law relating to discrimination in employment.
Page 1 of 33
IFB # 0520-26-WCSDI
SECTION
IFB #0520-26-WCSDI
Walden Court Stormwater Drainage Improvements
PAGE
I.
SUBJECT---------------------------------------------------------------------------------------------------- 4
II. GENERAL --------------------------------------------------------------------------------------------------- 4
III. COMPETITION INTENDED ----------------------------------------------------------------------------- 5
IV. ELIGIBILITY ------------------------------------------------------------------------------------------------ 5
V. PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA ------------------------ 6
VI. HEALTH AND SAFETY COMPLIANCE ------------------------------------------------------------- 6
VII. RIGHTS OF THE CITY ----------------------------------------------------------------------------------- 6
VIII. NON-MANDATORY VIRTUAL PREBID MEETING/ SITE VISIT ------------------------------ 7
IX. SCOPE OF WORK & REQUIREMENTS ------------------------------------------------------------ 8
X. CONTRACT TERM AND RENEWAL OPTIONS--------------------------------------------------- 8
XI. BID SECURITY –BID BOND---------------------------------------------------------------------------- 8
XII. CONTRACT SECURITY - PERFORMANCE AND PAYMENT BONDS --------------------- 9
XIII. PRICES AND PRICE ADJUSTMENTS ------------------------------------------------------------ 10
XIV. PROMPT PAYMENT DISCOUNT ------------------------------------------------------------------- 10
XV. PROJECTED REQUIREMENTS/ESTIMATED QUANTITIES: ------------------------------- 10
XVI. SUBCONTRACTORS ---------------------------------------------------------------------------------- 11
XVII. LICENSES & VIRGINIA CONTRACTORS -------------------------------------------------------- 12
XVIII. CONSTRUCTION SAFETY VIOLATIONS -------------------------------------------------------- 12
XIX. TRADE SECRETS OR PROPRIETARY INFORMATION ------------------------------------- 13
XX. DEBARMENT/EXCLUSION STATUS -------------------------------------------------------------- 14
XXI. AMBIGUITY, CONFLICT OR OTHER ERRORS IN THE IFB -------------------------------- 14
XXII. CONTRACT DOCUMENTS --------------------------------------------------------------------------- 14
XXIII. BID PREPARATION ------------------------------------------------------------------------------------ 15
XXIV. BID SUBMISSION COVENANTS ------------------------------------------------------------------- 15
XXV. BID SUBMISSION REQUIREMENTS -------------------------------------------------------------- 18
XXVI. PUBLIC BID OPENING -------------------------------------------------------------------------------- 20
XXVII. BID EVALUATION/CONTRACT AWARD --------------------------------------------------------- 20
XXVIII. BID MODIFICATION/WITHDRAWAL -------------------------------------------------------------- 22
XXIX. NOTICE /ACCEPTANCE AGREEMENT ---------------------------------------------------------- 23
XXX. PROTEST OF AWARD OR DECISION TO AWARD ------------------------------------------- 24
XXXI. NOTICE OF AWARD ----------------------------------------------------------------------------------- 24
XXXII. DOCUMENTATION OF CONTRACTOR PERFORMANCE ISSUES ----------------------- 24
XXXIII. COOPERATIVE PROCUREMENT ------------------------------------------------------------------ 24
XXXIV.TAX EXEMPTION --------------------------------------------------------------------------------------- 24
Page 2 of 33
IFB # 0520-26-WCSDI
XXXV. ANTI-DISCRIMINATION ------------------------------------------------------------------------------- 25
XXXVI.TRANSPORTATION AND PACKAGING---------------------------------------------------------- 25
XXXVII. VDOT AND/OR FEDERAL AND/OR STATE GOVERNMENT CONTRACT
REQUIREMENTS ------------------------------------------------------------------------------------------------- 25
XXXVIII. ORDER OF PRECEDENCE -------------------------------------------------------------------- 26
XXXIX.EQUAL OPPORTUNITY AND SMALL, WOMEN-OWNED, MINORITY OWNED,
MILITARY FAMILY OWNED, SERVICE-DISABLED VETERAN-OWNED, AND BUSINESS
AND EMPLOYMENT SERVICES ORGANIZATIONS PARTICIPATION ---------------------------- 27
XL. GENERAL DEFINITIONS, CONDITIONS AND INSTRUCTIONS TO BIDDERS -------- 27
SEE ADDITIONAL ATTACHMENTS:
(Separate pdf documents to be downloaded by all Bidders)
ATTACHMENT A
ATTACHMENT B
ATTACHMENT C
ATTACHMENT D
ATTACHMENT E
ATTACHMENT F
ATTACHMENT G
ATTACHMENT H
ATTACHMENT I
ATTACHMENT J
BID SHEET - Excel Spreadsheet format
REQUIRED FORMS (B1-B11)
SPECIAL PROVISIONS
CITY OF FALLS CHURCH - DPW General Provisions for Construction
Projects
CITY OF FALLS CHURCH - Tree & Landscape Specifications
CITY OF FALLS CHURCH – City Standard Details
CITY OF FALLS CHURCH – Storm and Sanitary Sewer
Specifications
SUPPLEMENTARY SPECIFICATIONS
PLAN SET
Geotechnical Engineering Report
The City’s Standard Terms and Conditions (click for access), dated February 2026 are
attached hereto by reference and made a part hereof.
BID SUBMISSION CHECKLIST
Recommended for use by all Bidders
Page 3 of 33
IFB # 0520-26-WCSDI
I. SUBJECT
The City of Falls Church (City) is soliciting competitive bids from licensed, qualified
firms/Bidders to construct Walden Court Stormwater Drainage Improvements
Project (Project) as is further described herein. The awarded Contractor shall, after
executing a contract and receiving a Purchase Order, furnish all necessary labor,
supervision, equipment, tools, material, transportation and resources necessary to
complete the described projects in accordance with the specifications in this
Invitation For Bids (IFB) and its attachments.
The construction of this Project is fully funded by Virginia Department of
Environmental Quality (VA DEQ) grant. The Contractor shall fully comply with all
VA DEQ, VDOT and state requirements as required. Please refer to the Special
Provisions for additional details.
II. GENERAL
A. ACCESS TO IFB: This IFB and any addenda are available on the City’s
website: https://fallschurchva.gov/Bids. This solicitation and any associated
addenda, or notices thereof, may also be published through eVA, the
Commonwealth of Virginia’s electronic procurement portal for registered
suppliers (https://eva.virginia.gov).
B. Bidders should note that changes to the IFB, in the form of addenda, are often
issued between the IFB issue date and within three (3) business days before
the closing of the IFB. Bidders are solely responsible for checking the
City’s Website to ensure that they have the most current information
regarding this IFB.
Please note that Offerors may sign up to receive emails or text messages when
solicitations are posted and updated on the City’s website. To take advantage
of this feature, interested parties may go to https://fallschurchva.gov/Bids and
sign up for notifications.
All addenda will become part of any resulting contract and must be signed and
submitted with your bid package.
C. Inquiries received by the City at the email addresses in the “INQUIRIES” section
of the cover page of this document less than eight (8) business days before the
date set for the opening of Bids will not be given consideration. Any material
question or interpretation of a requirement or specification, as determined by the
Purchasing Agent, will be expressed in the form of an addendum which will be
posted on the City’s website (https://fallschurchva.gov/Bids) no later than three
(3) business days before the date set for receipt of bids. If utilized for the initial
IFB release, addenda, or notices thereof, will also be published through eVA (the
Commonwealth of Virginia’s e-procurement portal for registered suppliers).
Oral answers will not be authoritative.
D. The City is not liable for any costs incurred by any Bidder in connection with
this IFB or any response by any Bidder to this IFB. The expenses incurred by
Bidder in the preparation, submission, and presentation of the bid are the sole
responsibility of the Bidder and may not be charged to the City.
E. ACCEPTANCE OF BIDS - BINDING 180 DAYS: All bids submitted shall be
binding for one hundred eighty (180) days following solicitation opening date,
unless extended by mutual consent of all parties.
Page 4 of 33
IFB # 0520-26-WCSDI
F. CONTACT RESTRICTED: Except as otherwise provided herein, no Bidder
shall initiate or otherwise have contact with any City representative or
employee, other than the Purchasing Agent or Purchasing Agent’s designee,
concerning or related to this IFB after the date of this solicitation’s release and
before award or cancellation of this IFB except with the foreknowledge and
permission of the Purchasing Agent or designee. Any contact in contradiction
to this requirement is prohibited and may cause the disqualification of the
Bidder from this procurement process.
G. INFORMATION RESTRICTED: All requests to or from a Bidder, potential Bidder
or other third party regarding information about this solicitation, including its
interpretation, progress and/or award status should be referred directly to the
addresses on the cover page of tis cocument. Failure to comply with this
requirement may be cause for a Bidder’s disqualification. This restriction does
not apply to reasonable and necessary communications with existing or potential
subcontractors or partners for the sole purpose of a Bidder’s Bid Package
development under this solicitation.
H. This solicitation is being conducted in accordance with the guidelines of the
Competitive Sealed Bidding method of contractor selection per the Virginia
Public Procurement Act (VPPA) and the City’s Purchasing Resolution both of
which are incorporated herein by reference.
III. COMPETITION INTENDED
A. It is the City’s intent that this Invitation for Bids (IFB) permits competition. It
shall be the Bidder’s responsibility to advise the Purchasing Agent, in writing, if
any language, requirement, specification, etc., or any combination thereof,
inadvertently restricts or limits the requirements stated in this IFB to a single
source. Such written notification must be received by the Purchasing Agent no
later than ten (10) days prior to the date set for the bids to be received. Any
such notification shall be sent to the Purchasing Agent’s email address:
jwise@fallschurchva.gov with a copy to purchasing@fallschurchva.gov.
Confirmation of email receipt shall be the responsibility of the notifying Bidder.
B. Nothing herein is intended to exclude any responsible Bidder or in any way
restrain or restrict competition. All qualified Bidders are encouraged to submit
bids.
IV. ELIGIBILITY
A. The following are minimum requirements for bid submission:
1. The Bidder must submit its Virginia State Corporation Commission (SCC)
registration number or justification for exemption. See Section below
entitled “Proof of Authority to Transact Business in Virginia.”
2. The Bidder must be currently licensed in accordance with any specific
requirements of this solicitation and the Code of Virginia (Licensed
Engineer, Contractor’s license, etc.).
It is the Bidder’s sole responsibility to have knowledge of the applicable
license (s), if any, associated with this solicitation’s scope of work. Any
applicable license(s) shall be maintained during the term of any resultant
contract.
Page 5 of 33
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