Facilities Management Services

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Bidders ID: NBD13556208686953218
Due Date: May 21, 2026
Posted Date: Apr 30, 2026
Level of Government: State & Local
State: Virginia
Agency: City of Falls Church
Category:
  • R - Professional, Administrative and Management Support Services
  • S - Utilities and Training Services
Solicitation Number: RFP 0521-26-FMS
Source: Members Only
Bid Number: RFP 0521-26-FMS
Bid Title: Facilities Management Services
Category: Open Solicitations
Status: Open
Description:

Request for Proposals (RFP): Facilities Management Services

Please note that Firms/Offerors may sign up to receive emails or text messages when solicitations and associated updates are posted on this website.  To take advantage of this feature, Firms/Offerors may go to the city website (fallschurchva.gov/bids) and sign up for notifications.

Publication Date/Time:
4/30/2026 2:00 PM
Closing Date/Time:
5/21/2026 11:00 AM
Submittal Information:
Electronic Submittals Only
Pre-bid Meeting:
Non-Mandatory: 5/7/26 at 11am
Contact Person:
Jim Wise, Purchasing Agent
703-248-5007 (TTY 711)
jwise@fallschurchva.gov
cc: cmyers@fallschurchva.gov and Purchasing@fallschurchva.gov
Miscellaneous:
Notice: In the event of conflict between any specific information posted on this webpage and the associated information in the attached RFP documents (including addenda), or the information or documents on any other webpage, the information in the RFP documents on this webpage shall take precedence.
Related Documents:

Attachment Preview

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REQUEST FOR PROPOSALS (RFP)
RFP NUMBER: 0521-26-FMS
Date: April 30, 2026
RFP SUBJECT: FACILITIES MANAGEMENT SERVICES
DUE DATE AND TIME: by no later than May 21, 2026 at 11:00 a.m. prevailing local time.
PROPOSALS TO BE ELECTRONICALLY SUBMITTED ONLY TO:
James R. Wise, Purchasing Agent
jwise@fallschurchva.gov
Phone 703.248.5007
with copy to purchasing@fallschurchva.gov
and cmyers@fallschurchva.gov
SEE ATTACHMENT B FOR ELECTRONIC PROPOSAL SUBMISSION REQUIREMENTS
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
INQUIRIES:
All Inquiries including questions, except as otherwise stipulated herein, shall be made
in writing and forwarded to the Purchasing Agent, via email to:
jwise@fallschurchva.gov
with copy to purchasing@fallschurchva.gov and cmyers@fallschurchva.gov
by no later than five (5) business days prior to the Proposal due date.
May 14, 2026 by @ 12:00 NOON
++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
NON-MANDATORY PRE-PROPOSAL MEETING via Microsoft Teams: May 7, 2026 at 11:00 a.m.
(See Section VIII. Non-Mandatory Pre-Proposal Meeting)
A SITE VISIT is scheduled with FCCPS Staff on May 8, 2026 @ 8:00 a.m. FCCPS will
set the location for the SITE VISIT ONLY with those Offerors who submit a request.
++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
Proposals which are substantially incomplete or lack key information may be rejected by FCCPS at
its discretion. See Attachment B for Proposal Submission Requirements.
ALL REQUIRED ATTACHMENTS MUST BE COMPLETED, SIGNED (where applicable) AND
RETURNED WITH PROPOSAL.
DO NOT RETURN THIS ENTIRE RFP DOCUMENT
Additional Documents May Be Requested Later
Falls Church City Public Schools is committed to the letter and spirit of the Americans with Disabilities
Act. This document will be made available in alternate format upon request. Call 703.248.5007
(TTY 711).
Falls Church City Public Schools does not discriminate against faith-based organizations in
accordance with the Code of Virginia, § 2.2-4343.1 or against any Bidder or Offeror because of race,
religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating
to discrimination in employment.
Page 1 of 18
RFP 0521-26-FMS
RFP XXXX-26-FMS
FACILITIES MANAGEMENT SERVICES
SECTION
PAGE
I.
SUBJECT ---------------------------------------------------------------------------------------------------------- 4
II. GENERAL --------------------------------------------------------------------------------------------------------- 4
III. COMPETITION INTENDED ----------------------------------------------------------------------------------- 5
IV. ELIGIBILITY------------------------------------------------------------------------------------------------------- 5
V. PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA ----------------------------- 6
VI. HEALTH AND SAFETY COMPLIANCE------------------------------------------------------------------- 6
VII. RIGHTS OF THE CITY ----------------------------------------------------------------------------------------- 6
VIII. NON-MANDATORY VIRTUAL PRE-PROPOSAL MEETING --------------------------------------- 7
IX. SCOPE OF WORK & REQUIREMENTS ------------------------------------------------------------------ 7
X. PROPOSAL SUBMITTAL GUIDELINES AND EVALUATION CRITERIA ----------------------- 7
XI. CONTRACT TERM AND RENEWAL OPTIONS -------------------------------------------------------- 8
XII. MULTIPLE AWARDS------------------------------------------------------------------------------------------- 8
XIII. COST PROPOSALS -------------------------------------------------------------------------------------------- 8
XIV. RATES & RATE ADJUSTMENTS -------------------------------------------------------------------------- 8
XV. PROMPT PAYMENT DISCOUNT --------------------------------------------------------------------------- 9
XVI. PROJECTED REQUIREMENTS/ESTIMATED QUANTITIES: -------------------------------------10
XVII. SUBCONTRACTORS -----------------------------------------------------------------------------------------10
XVIII. TRADE SECRETS OR PROPRIETARY INFORMATION--------------------------------------------11
XIX. DEBARMENT/EXCLUSION STATUS---------------------------------------------------------------------11
XX. AMBIGUITY, CONFLICT OR OTHER ERRORS IN THE RFP -------------------------------------11
XXI. CONTRACT DOCUMENTS ----------------------------------------------------------------------------------11
XXII. SELECTION PROCESS & CONTRACT AWARD -----------------------------------------------------12
XXIII. PROTEST OF AWARD OR DECISION TO AWARD -------------------------------------------------12
XXIV. NOTICE OF AWARD ------------------------------------------------------------------------------------------12
XXV. DOCUMENTATION OF CONTRACTOR PERFORMANCE ISSUES -----------------------------12
XXVI. COOPERATIVE PROCUREMENT-------------------------------------------------------------------------12
XXVII. TAX EXEMPTION ----------------------------------------------------------------------------------------------13
XXVIII. ANTI-DISCRIMINATION --------------------------------------------------------------------------------------13
XXIX. ORDER OF PRECEDENCE ---------------------------------------------------------------------------------13
XXX. EQUAL OPPORTUNITY AND SMALL, WOMEN-OWNED, MINORITY OWNED, MILITARY
FAMILY OWNED, SERVICE-DISABLED VETERAN-OWNED BUSINESS AND EMPLOYMENT
SERVICES ORGANIZATIONS PARTICIPATION ---------------------------------------------------------------14
XXXI. BPOL LICENSE REQUIREMENT--------------------------------------------------------------------------14
XXXII. GENERAL DEFINITIONS, CONDITIONS AND INSTRUCTIONS TO OFFERORS-----------14
Page 2 of 18
RFP 0521-26-FMS
ADDITIONAL ATTACHMENTS:
Please download the following RFP Attachments:
ATTACHMENT A - Scope & Requirements
I. Background & Purpose
II. Scope of Work & Requirements
ATTACHMENT B - Proposal Submittal Guidelines & Criteria for Proposal Evaluation
I. Proposal Submittal Guidelines
II. Criteria for Proposal Evaluation
III. Selection Process
IV. Proposal Submission Covenants
ATTACHMENT C - REQUIRED FORMS
The following must be completed and submitted with all Proposal Packages:
C1
C2
C3
C4
C5
Offer Form
Authority to Transact Business in Virginia
Company Information
References
Trade Secret/Proprietary Information Identification
ATTACHMENT D – FCCPS CONTRACT TEMPLATE
The City’s Standard Terms and Conditions (click for access), dated February 2026 are attached
hereto by reference and made a part hereof.
DO NOT SUBMIT THIS DOCUMENT, ATTACHMENT A OR ATTACHMENT B WITH YOUR
PROPOSAL.
Page 3 of 18
RFP 0521-26-FMS
I. SUBJECT
Falls Church City Public Schools (FCCPS) is soliciting proposals from qualified
Firms/Offerors for Facilities Management Services.
The awarded Offeror (Contractor) shall, after executing a contract and receiving a Purchase
Order, furnish all necessary labor, work, expertise, supervision, materials and other
resources necessary to complete the described services in accordance with this Request
for Proposals (RFP) and its attachments.
See Attachment A for Scope and Requirements, and Attachment B for Proposal Submittal
Guidelines and Evaluation Criteria.
As used herein the term “goods” shall also mean equipment, software, products, materials,
supplies and/or other tangible deliverables and the terms “work” and “services” may be
used interchangeably. The term “Contractor” shall mean the firm that has been awarded
and executed a contract. The term “non-professional services” shall mean any services
not specifically identified as professional services in the definition found in the Virginia
Public Procurement Act.
FCCPS reserves the right to make multiple awards for these services.
II. GENERAL
A. ACCESS TO RFP UPDATES: This RFP and any addenda are available on the City’s
website: https://fallschurchva.gov/Bids. This solicitation and any associated addenda, or
notices thereof, may also be published through eVA, the Commonwealth of Virginia’s
electronic procurement portal for registered suppliers (https://eva.virginia.gov).
Offerors should note that changes to the RFP, in the form of addenda, are often issued
between the issue date and within three (3) business days before the closing of the
RFP.
Offerors are solely responsible for checking the City’s Website to ensure that
they have the most current information regarding the RFP.
Please note that Offerors may sign up to receive emails or text messages when
solicitations are posted and updated on the City’s website. To take advantage of this
feature, interested parties may go to https://fallschurchva.gov/Bids and sign up for
notifications.
All addenda will become part of any resulting contract and must be signed and
submitted with your proposal package.
Inquiries received by FCCPS at the email addresses in the “INQUIRIES” section of the
cover page of this document, less than five (5) business days before the due date for
proposals will not be given consideration. Any material question or interpretation of a
requirement or specification, as determined by the Purchasing Agent, will be expressed
in the form of an addendum which will be posted on the City’s website
(https://fallschurchva.gov/Bids) no later than three (3) business days before the due date
for receipt of proposals. If utilized for the initial RFP release, addenda or notices thereof
will also be published through eVA (the Commonwealth of Virginia’s e-procurement portal
for registered suppliers (https://eva.virginia.gov).
Oral answers will not be authoritative.
B. FCCPS is not liable for any costs incurred by any Offeror in connection with this RFP
or any response by any Offeror to this RFP. The expenses incurred by Offeror in the
Page 4 of 18
RFP 0521-26-FMS
preparation, submission, and presentation of the proposal are the sole responsibility of
the Offeror and may not be charged to FCCPS.
C. ACCEPTANCE OF PROPOSALS - BINDING 180 DAYS: All proposals submitted shall
be binding for a one hundred and eighty (180) days following solicitation due date,
unless extended by mutual consent of all parties. There will be no public Proposal
opening.
D. CONTACT RESTRICTED – Except as otherwise provided herein, no Offeror shall initiate
or otherwise have contact with any FCCPS representative or employee, other than the
Purchasing Agent or Purchasing Agent’s designee concerning or related to this RFP after
the date of this solicitation’s release and before award or cancellation of this RFP except
with the foreknowledge and permission of the Purchasing Agent desingee. Any contact
in contradiction to this requirement is prohibited and may cause the disqualification of the
Offeror from this procurement process.
E. INFORMATION RESTRICTED – All requests to or from an Offeror, potential Offeror or
other third-party regarding information about this Solicitation, including its interpretation,
progress, negotiations and/or award status should be referred directly to the Purchasing
Agent or designee. Failure to comply with this requirement may be cause for an Offeror’s
disqualification. This restriction does not apply to reasonable and necessary
communications with existing or potential subcontractors or partners for the sole purpose
of an Offeror’s proposal development and/or proposal update under this Solicitation.
F. This solicitation is being conducted in accordance with the guidelines of the
Competitive Negotiation (Goods and Non-Professional Services) method of contractor
selection per the Virginia Public Procurement Act (VPPA) and the City of Falls Church
Purchasing Resolution both of which are incorporated herein by reference.
III. COMPETITION INTENDED
A. It is FCCPS’s intent that this Request for Proposals (RFP) permits competition. It shall
be the Offeror’s responsibility to advise the Purchasing Agent, in writing, if any
language, requirement, specification, etc., or any combination thereof, inadvertently
restricts or limits the requirements stated in this RFP to a single source. Such
notification must be received by the Purchasing Agent not later than ten (10) days prior
to the date set for acceptance of proposals. Any such notification shall be sent to the
Purchasing Agent: jwise@fallschurchva.gov with a copy to
purchasing@fallschurchva.gov. Confirmation of email receipt shall be the responsibility
of the notifying Offeror.
B. Nothing herein is intended to exclude any responsible Offeror or in any way restrain or
restrict competition. All qualified Offerors are encouraged to submit proposals.
IV. ELIGIBILITY
A. The following are minimum requirements for proposal submission:
1. The Offeror must submit its Virginia State Corporation Commission (SCC)
registration number or justification for exemption. See Section below entitled
“Proof of Authority to Transact Business in Virginia.”
2. The Offeror is responsible to determine which license(s), if any, are required to
perform the work specified in this RFP. Offerors shall note the applicable VA
License Number and include a copy of the applicable license(s) with their
Proposal. If no license is required, or licensing is not required at the time of
Proposal submittal for a federally funded project, Offeror shall so state on the
Company Information Form.
Page 5 of 18
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Disclaimer: The details regarding bids, requests for proposals (RFPs), and requests for qualifications (RFQs) on this site are provided for convenience and do not represent official public notice. To respond to or inquire about bids, RFPs, or RFQs, please contact the appropriate government department.

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