Inspection of Tennessee Veterinary Facilities and Certified Animal Control Agencies
| Bidders ID: | NBD13285725255917471 |
|---|---|
| Due Date: | Sep 8, 2026 |
| Posted Date: | Jul 31, 2026 |
| Level of Government: | State & Local |
| State: | Tennessee |
| Agency: | State Government of Tennessee |
| Category: |
|
| Solicitation Number: | RFP 34310-27627 |
| Source: | Members Only |
| Document ID & Hyperlink: | RFP 34310-27627 |
| Event Start - Response Due: |
07/31/2026
09/08/2026 |
| Event Name: | Inspection of Tennessee Veterinary Facilities and Certified Animal Control Agencies |
| Last Updated: |
Attachment Preview
09-18-25 RFP
STATE OF TENNESSEE
DEPARTMENT OF HEALTH
REQUEST FOR PROPOSALS
FOR
INSPECTION OF TENNESSEE
VETERINARY FACILITIES AND
CERTIFIED ANIMAL CONTROL AGENCIES
RFP # 34310-27627
RFP CONTENTS
SECTIONS:
1.
INTRODUCTION
2.
RFP SCHEDULE OF EVENTS
3.
RESPONSE REQUIREMENTS
4.
GENERAL CONTRACTING INFORMATION & REQUIREMENTS
5.
EVALUATION & CONTRACT AWARD
ATTACHMENTS:
6.1. Response Statement of Certifications & Assurances
6.2. Technical Response & Evaluation Guide
6.3.A. Cost Proposal & Scoring Guide – East Tennessee Region
6.3.B. Cost Proposal & Scoring Guide – Middle Tennessee Region
6.3.C. Cost Proposal & Scoring Guide – West Tennessee Region
6.4. Reference Questionnaire
6.5. Score Summary Matrix
6.6. Pro Forma Contract
09-18-25 RFP
1.
INTRODUCTION
The State of Tennessee, Department of Health, hereinafter referred to as “the State,” issues this Request
for Proposals (RFP) to define minimum contract requirements; solicit responses; detail response
requirements; and, outline the State’s process for evaluating responses and selecting a contractor to
provide the needed goods or services.
Through this RFP, the State seeks to procure necessary goods or services at the most favorable,
competitive prices and to give ALL qualified respondents an opportunity to do business with the state as
contractors, subcontractors or suppliers.
1.1 Statement of Procurement Purpose
The State’s Division of Health Related Boards (HRB) is seeking individuals or entities to conduct
veterinary facility inspections or certified animal control agency inspections in each of the following
regions: East Tennessee, Middle Tennessee and West Tennessee.
The East Tennessee region consists of approximately four hundred and fifty (450) licensed veterinary
facilities and certified animal control agencies. It is estimated that approximately two hundred (200)
veterinary facility or certified animal control agency inspections will be conducted each year. The average
amount of time per inspection will be approximately 1.5 hours. Inspection services will be conducted
within the following counties: Anderson, Bledsoe, Blount, Bradley, Campbell, Carter, Claiborne, Cocke,
Cumberland, Grainger, Greene, Hancock, Hamblen, Hamilton, Hawkins, Jefferson, Johnson, Knox,
Loudon, Marion, McMinn, Meigs, Monroe, Morgan, Polk, Rhea, Roane, Scott, Sequatchie, Sevier,
Sullivan, Unicoi, Union, and Washington.
The Middle Tennessee region consists of approximately four hundred and fifty (450) licensed veterinary
facilities and certified animal control agencies. It is estimated that approximately two hundred twenty
(220) veterinary facility or certified animal control agency inspections will be conducted each year. The
average amount of time per inspection will be approximately 1.5 hours. Inspection services will be
conducted within the following counties: Bedford, Cannon, Cheatham, Clay, Coffee, Davidson, Dekalb,
Dickson, Fentress, Franklin, Giles, Grundy, Hickman, Houston, Humphreys, Jackson, Lawrence, Lewis,
Lincoln, Macon, Marshall, Maury, Montgomery, Moore, Overton, Perry, Pickett, Putnam, Robertson,
Rutherford, Smith, Sumner, Stewart, Trousdale, VanBuren, Warren, Wayne, White, Williamson, and
Wilson.
The West Tennessee region consists of approximately two hundred and twenty (220) licensed veterinary
facilities and certified animal control agencies. It is estimated that approximately 75 veterinary facility or
certified animal control agency inspections will be conducted each year. The average amount of time per
inspection will be approximately 1.5 hours. Inspection services will be conducted within the following
counties: Benton, Carroll, Chester, Crockett, Decatur, Dyer, Fayette, Gibson, Hardeman, Hardin,
Haywood, Henderson, Henry, Lake, Lauderdale, McNairy, Madison, Obion, Shelby, Tipton, and Weakley.
Respondents may submit a response for any region, and are not required to submit a response for more
than one region in order to be considered responsive.
This RFP may result in multiple contracts being awarded if one contractor cannot provide services for a
particular region. Respondents are invited to submit a response for any and all regions within which they
are capable of providing services. One respondent may be awarded a contract for all, two, or one
region(s).
Respondents must submit separate cost proposals indicating their proposed costs for providing services
in each applicable region.
RFGP #34310-27627
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09-18-25 RFP
1.2. Scope of Service, Contract Period, & Required Terms and Conditions
The RFP Attachment 6.6., Pro Forma Contract details the State’s requirements:
Scope of Services and Deliverables (Section A);
Contract Period (Section B);
Payment Terms (Section C);
Standard Terms and Conditions (Section D); and,
Special Terms and Conditions (Section E).
The pro forma contract substantially represents the contract document that the successful Respondent
must sign.
1.3. Nondiscrimination
No person shall be excluded from participation in, be denied benefits of, or be otherwise subjected to
discrimination in the performance of a Contract pursuant to this RFP or in the employment practices of the
Contractor on the grounds of handicap or disability, age, race, creed, color, religion, sex, national origin,
or any other classification protected by federal, Tennessee state constitutional, or statutory law. The
Contractor pursuant to this RFP shall, upon request, show proof of such nondiscrimination and shall post
in conspicuous places, available to all employees and applicants, notices of nondiscrimination.
1.4. RFP Communications
1.4.1. The State has assigned the following RFP identification number that must be referenced in all
communications regarding this RFP:
RFP # 34310-27627
1.4.2. Unauthorized contact about this RFP with employees or officials of the State of Tennessee
except as detailed below may result in disqualification from consideration under this
procurement process.
1.4.2.1. Prospective Respondents must direct communications concerning this RFP to the
following person designated as the Solicitation Coordinator:
Simeon Ayton, Sourcing Account Specialist
Division of General Services
Central Procurement Office
Tennessee Tower, 3rd Floor
312 Rose L. Parks Ave.
Nashville, TN 37243-1102
615-532-0110
Simeon.Ayton@tn.gov
1.4.2.2. Notwithstanding the foregoing, Prospective Respondents may alternatively contact:
the following individual designated by the State to coordinate compliance with the
nondiscrimination requirements of the State of Tennessee, Title VI of the Civil
Rights Act of 1964, the Americans with Disabilities Act of 1990, and associated
federal regulations:
Helen Crowley, Compliance Team Lead
Division of General Services
Central Procurement Office
WRS Tennessee Tower, 3rd Floor
312 Rosa L. Parks Avenue
RFGP #34310-27627
PAGE 2
09-18-25 RFP
Nashville, TN 37243-1102
(615) 741-3836
Helen.Crowley@tn.gov
1.4.3. Only the State’s official, written responses and communications with Respondents are binding
with regard to this RFP. Oral communications between a State official and one or more
Respondents are unofficial and non-binding.
1.4.4. Potential Respondents must ensure that the State receives all written questions and comments,
including questions and requests for clarification, no later than the Written Questions &
Comments Deadline detailed in the RFP Section 2, Schedule of Events.
1.4.5.
Respondents must assume the risk of the method of dispatching any communication or response
to the State. The State assumes no responsibility for delays or delivery failures resulting from the
Respondent’s method of dispatch. Actual or digital “postmarking” of a communication or
response to the State by a specified deadline is not a substitute for the State’s actual receipt of a
communication or response. It is encouraged for Respondents to submit bids digitally.
1.4.6. The State will convey all official responses and communications related to this RFP to the
prospective Respondents from whom the State has received a Notice of Intent to Respond (refer
to RFP Section 1.8).
1.4.7.
The State reserves the right to determine, at its sole discretion, the method of conveying official,
written responses and communications related to this RFP. Such written communications may
be transmitted by mail, hand-delivery, facsimile, electronic mail, Internet posting, or any other
means deemed reasonable by the State. For internet posting, please refer to the following
website: https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-
/supplier-information/request-for-proposals--rfp--opportunities1.html.
1.4.8. The State reserves the right to determine, at its sole discretion, the appropriateness and
adequacy of responses to written comments, questions, and requests related to this RFP. The
State’s official, written responses will constitute an amendment of this RFP.
1.4.9.
Any data or factual information provided by the State (in this RFP, an RFP amendment or any
other communication relating to this RFP) is for informational purposes only. The State will make
reasonable efforts to ensure the accuracy of such data or information, however it is the
Respondent’s obligation to independently verify any data or information provided by the State.
The State expressly disclaims the accuracy or adequacy of any information or data that it
provides to prospective Respondents.
1.5. Assistance to Respondents With a Handicap or Disability
Prospective Respondents with a handicap or disability may receive accommodation relating to the
communication of this RFP and participating in the RFP process. Prospective Respondents may contact
the Solicitation Coordinator to request such reasonable accommodation no later than the Disability
Accommodation Request Deadline detailed in the RFP Section 2, Schedule of Events.
1.6. Respondent Required Review & Waiver of Objections
1.6.1.
Each prospective Respondent must carefully review this RFP, including but not limited to,
attachments, the RFP Attachment 6.6., Pro Forma Contract, and any amendments, for questions,
comments, defects, objections, or any other matter requiring clarification or correction (collectively
called “questions and comments”).
RFGP #34310-27627
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09-18-25 RFP
1.6.2. Any prospective Respondent having questions and comments concerning this RFP must provide
them in writing to the State no later than the Written Questions & Comments Deadline detailed in
the RFP Section 2, Schedule of Events.
1.6.3. Protests based on any objection to the RFP shall be considered waived and invalid if the
objection has not been brought to the attention of the State, in writing, by the Written Questions &
Comments Deadline.
1.7. Pre-Response Conference
A Pre-response Conference will be held at the time and date detailed in the RFP Section 2, Schedule of
Events. Pre-response Conference attendance is not mandatory, and prospective Respondents may be
limited to a maximum number of attendees depending upon overall attendance and space limitations.
The conference will be held via Microsoft Teams:
________________________________________________________________________________
Microsoft Teams meeting
Join: https://teams.microsoft.com/meet/289945301756208?p=C5EOdKUnyROA3aC6IM
Meeting ID: 289 945 301 756 208
Passcode: dE6h5dd7
Need help? | System reference
Dial in by phone
+1 629-209-4396,,956943213# United States, Triune
Find a local number
Phone conference ID: 956 943 213#
Join on a video conferencing device
Tenant key: stateoftn@m.webex.com
Video ID: 115 352 618 4
More info
For organizers: Meeting options | Reset dial-in PIN
________________________________________________________________________________
The purpose of the conference is to discuss the RFP scope of goods or services. The State will entertain
questions, however prospective Respondents must understand that the State’s oral response to any
question at the Pre-response Conference shall be unofficial and non-binding. Prospective Respondents
must submit all questions, comments, or other concerns regarding the RFP in writing prior to the Written
Questions & Comments Deadline date detailed in the RFP Section 2, Schedule of Events. The State will
send the official response to these questions and comments to prospective Respondents from whom the
State has received a Notice of Intent to respond as indicated in RFP Section 1.8 and on the date detailed
in the RFP Section 2, Schedule of Events.
1.8. Notice of Intent to Respond
Before the Notice of Intent to Respond Deadline detailed in the RFP Section 2, Schedule of Events,
prospective Respondents should submit to the Solicitation Coordinator a Notice of Intent to Respond (in
the form of a simple e-mail or other written communication). Such notice should include the following
information:
the business or individual’s name (as appropriate);
a contact person’s name and title; and
the contact person’s mailing address, telephone number, facsimile number, and e-mail address.
RFGP #34310-27627
PAGE 4
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