Sci Fayette Generator Maintenance

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Bidders ID:	NBD13138806615122384
Due Date:	Aug 18, 2026
Posted Date:	Jul 28, 2026
Level of Government:	State & Local
State:	Pennsylvania
Agency:	State Government of Pennsylvania
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation Number:	6100066451
Source:	Members Only

General Information

Department for this solicitation:

Procurement

Date Prepared:

07/28/26

Types:

IFB

Advertisement Type:

Service

Materials

Service & Materials

PW Construction

Agency Construction

Real Estate

Solicitation/Project#:

6100066451

Solicitation/Project Title:

SCI Fayette Generator Maintenance

Description:

The Commonwealth of Pennsylvania, Department of Corrections, is soliciting for the procurement of preventative maintenance/repair services to the emergency generators located at SCI Fayette (50 Overlook Drive, La Belle, PA 15450) per:

Attachment 01 - Statement of Work
Attachment 02 - Terms & Conditions

Only Electronic Bid Responses Will Be Accepted. Registered Vendors may find solicitation on the PA Supplier Portal. All bidders are responsible for monitoring eMarketplace to view any change notices to this IFB. The change notices shall become incorporated as part of this solicitation. Interested vendors must be registered to submit a bid. To register and obtain a vendor number visit the PA Supplier Portal. Information about the registration and bidding process can be found at the Supplier Service Center.

Department Information
Department/Agency:	Department of Corrections	Delivery Location:	Sci Fayette 50 Overlook Drive La Belle Pa 15450
County:	Fayette	Duration:	2 years

Contact Information
First Name:	Courtney	Last Name:	Vehar
Phone Number: (XXX-XXX-XXXX)	724-852-5571	Email:	cvehar@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	07/28/26
Solicitation Due Date:	08/18/26	Solicitation Due Time:	10:00 AM
Solicitation Opening Date:	08/18/26	Solicitation Opening Time:	10:01 AM
Opening Location:	Sci Greene 169 Progress Drive Waynesburg Pa 15370
No. of Addendums:	0

Amended Date:	07/28/26

Related Solicitation Files

Original Files

	SOW FYT Generator Maint.pdf
	Terms Conditions 6100066451.pdf
	locating and responding to a solicitation.pdf

Attachment Preview

STATEMENT OF WORK

EMERGENCY GENERATOR MAINTENANCE AND REPAIRS

SCI FAYETTE

I. SCOPE OF WORK

The Commonwealth of Pennsylvania, Department of Corrections, requires Contractor

to provide Preventative Maintenance Inspections, Testing, and Repairs, when

required, for three (3) Kohler generators located at the State Correctional (SCI)

Fayette, a state correctional facility located at 50 Overlook Drive, LaBelle, PA 15450.

II. ISSUING OFFICER

Questions regarding this bid should be directed towards Courtney Vehar,

Procurement Specialist 1; email cvehar@pa.gov.

III. SITE INSPECTION

A site visit is not mandatory but is recommended for Contractors who have not

previously bid on this service or those who are not familiar with the facility. To

schedule a site visit, please contact Gina Cavalcante, Facility Maintenance Manager at

724-364-2200 ext. 1167 or gicavalcan@pa.gov

IV. CONTRACT REQUIREMENTS

Contractor to provide all labor, equipment, tools, materials and parts necessary to

administer a preventative maintenance program and repairs. Including, but not limited

to, filters, gaskets, engine oil, cooling system antifreeze and additives, as part of the

Preventative Maintenance services at no additional costs to SCI Fayette. Preventative

Maintenance (PM) services to be conducted twice annually for the duration of this

contract. This service shall be mutually scheduled between the SCI Fayette Utility Plant

Supervisor and the Contractor. PM Services estimated to occur during the months of

December and June.

EQUIPMENT:

Generator #1

Kohler 2 MW – Model 2000 ROZD4

RPM 1800

Spec GM 16800

Serial 0713605

Engine Model T1637K36

Spec C361163

STATEMENT OF WORK

EMERGENCY GENERATOR MAINTENANCE AND REPAIRS

SCI FAYETTE

Generator #2

Kohler 2 MW – Model 2000 ROZD4

RPM 1800

Spec GM16800

Serial 0714535

Engine Model T1637K36

Spec 361163

Generator #3

Kohler – Model 2000REOZMD

RPM 1800

Spec GM80624-GA12

Serial 3393GMLK0007

Material 2000REOZMD-CP1

Engine Model S16R-Y2PTAW2-1

Engine Serial #26678

Semi-Annual Preventative Maintenance services shall be a requirement for the

duration of the contract. The Contractor shall provide a complete report following each

servicing, giving detailed condition of equipment and any recommendations, in writing,

on repairs needed. Al oil, coolant, filters, etc. will be replaced with specified products.

Replacements parts must be originally installed or of approved equal quality and

function approved by Kohler. The Contractor will work with and assist SCI Fayette

Utility Plant personnel as needed.

PM Services required, but not limited to:

ENGINE:

1. Check Engine oil level

2. Change engine oil annually.

3. Provide oil analysis sampling for each service, each engine, crankcase and provide

written reports of the sampling to SCI Fayette

4. Change engine oil filter

5. Clean or replace air filters as needed

STATEMENT OF WORK

EMERGENCY GENERATOR MAINTENANCE AND REPAIRS

SCI FAYETTE

6. Check and record engine oil pressure

7. Check for engine blow-by

8. Check for unusual noises

9. Check for any leaks and repair any found

10. Check operation of engine Software and record faults found in the history

11. Clean crankcase breather

12. Change oil in governor as needed

13. Inspect turbo chargers

14. Inspect all wiring for loose connections and tighten as needed

15. Inspect exhaust system

COOLING SYSTEM:

1. Check coolant level, correct level as needed

2. Add conditioner as needed

3. Check fan belts and adjustments, repair, replace, adjust as needed

4. Check for leaks, repair any found

5. Lubricate fan and belt tightener

6. Cooling analysis (annually) and provide written report to SCI Fayette

7. Check for adequate fresh air to engine

8. Change cooling system filter if so equipped

9. Check motor operated louvers, if equipped

10. Inspect fan, shroud, belts and pulleys, adjust, repair, replace as needed

11. Inspect water pump

12. Inspect radiator

13. Inspect Hoses, repair, replace as needed

FUEL SYSTEM:

1. Change fuel filters

2. Clean primary filters

3. Check fuel filters, replace as required

4. Check fuel pressure and record

5. Check for fuel leaks, repair any found

6. Check fuel dilution through oil analysis and provide written report to SCI Fayette

7. Check Day Tank fuel level

8. Drain water and sediment out of day tank filters, replace as needed

ELECTRICAL SYSTEM:

1. Check specific gravity of batteries, add distilled water as needed.

2. Check voltage on batteries

3. Clean & coat battery terminals

4. Check battery vents

5. Check operation of gauges

6. Check circuits between safety shut-offs and control panel

STATEMENT OF WORK

EMERGENCY GENERATOR MAINTENANCE AND REPAIRS

SCI FAYETTE

7. Check charging system

8. Check voltage without load, when possible

9. Check voltage with load, when possible

10. Load test batteries

11. Check voltage ni-cad batteries and/or lead acid batteries

12. Check generator frequency and adjust as needed

13. Visually check generator assembly

All materials removed that would have an environmental impact are to be disposed of

by the contractor within state and federal laws at no additional cost to the customer,

SCI Fayette.

Contractor agrees to provide and install software updates and revisions when available

at no additional cost to the customer, SCI Fayette.

For any parts/materials necessary for emergency repairs or repairs outside the scope

of the Preventative Maintenance (PM) Services, these parts and materials shall be paid

at vendor’s cost. SCI Fayette reserves the right to request written proof (such as

invoices) for the Contractor’s cost of parts and materials that were used on each repair.

Contractor shall perform all regular servicing during weekday, daylight working hours

of 0730 to 1530 hours (excluding holidays, except when requested by the Institution

to perform emergency services).

When emergency services are requested by SCI Fayette, Contractor to provide these

services within four (4) hours after notification of need. The Facility Maintenance

Manager or their designee will determine emergencies.

Contract includes all deductibles for diagnosis of faults and failures of the systems

listed.

V. CONTRACTOR REQUIREMENTS

At the conclusion of each day that services are performed, the Contractor performing

the work shall complete a service report form showing, at a minimum, the following:

a. Date service rendered;

b. Name of service;

c. Time of arrival;

d. Time of departure;

e. Total number of labor hours;

f. Identification of equipment worked on and a brief description of the work

performed, including a list of

parts and/or replacement components used;

STATEMENT OF WORK

EMERGENCY GENERATOR MAINTENANCE AND REPAIRS

SCI FAYETTE

g. Signature of service person;

h. Signature of facility representative.

The Contractor shall purchase and maintain, at its expense, Workmen’s Compensation

Insurance and Public Liability and Property Damage Insurance. Additional Insurance

requirements are provided in the associated terms and conditions.

The contractor shall abide by all Department of Corrections rules and regulations while

on state property.

VI. CONTRACTOR QUALIFICATIONS

After the bid opening, and prior to awarding the contract, the Department has the

right to request references (name, addresses and telephone numbers) of similar work

performed in the previous two (2) years as proof of qualifications to perform the

work involved in this contract.

Contractor further agrees to furnish a qualified mechanic capable of servicing and

repairing the aforementioned generators with minimum 5 years experience in engine

and panel work. Qualified mechanic must be able to perform Services and Repairs

that will not void the Warranty/Extender Parts.

VII. CONTRACT TERM

This is a two-year contract with the option of three one-year renewals. Should the

renewal option be exercised, pricing may change at the time of renewal. The price

adjustment must be by mutual agreement between the Department of Corrections

and the supplier and must be submitted to the Department of Corrections no later

than sixty (60) days prior to the contract end date. All supporting documentation

must be submitted with the pricing to justify any price increases.

VIII. BID AWARD

It shall be understood and agreed that any quantities listed in the solicitation are

estimated only and may be increased or decreased in accordance with the actual

requirements of the Department of Corrections.

Unless otherwise indicated, the unit price must include all labor, materials,

equipment, tools, insurance, delivery fees and all items necessary for the completion

of the project. In cases of discrepancies in prices, the unit price will be binding unless

the unit price is obviously in error and the extended price is obviously correct, in

which case the erroneous unit price will be corrected. All items will be delivered

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Disclaimer: The details regarding bids, requests for proposals (RFPs), and requests for qualifications (RFQs) on this site are provided for convenience and do not represent official public notice. To respond to or inquire about bids, RFPs, or RFQs, please contact the appropriate government department.

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