I. SCOPE OF WORK

The Commonwealth of Pennsylvania, Department of Corrections, requires Fluorescent Reflective Material, used in creating raingear, in White and Yellow at the Pennsylvania Correctional Industries (CI), SCI Waymart location at 11 Fairview Drive/Route 6, Waymart, PA 18472.

II. ISSUIING OFFICER

Questions regarding the bidding or contracting procedures should be directed to Stan Pakoskey spakoskey@pa.gov.

III. CONTRACT REQUIREMENTS

• Reflective, Fluorescent White quantity - 10,000 yards.

• Reflective, Fluorescent Yellow quantity - 25,000 yards.

• A purchase order for the material will be created once the contract is awarded.

• Product to be delivered all at once and must arrive on pallets for delivery.

• Manufacturer Specific: Oralite GP330 (see sell sheet below) per federal law.

• No Substitutions.

• See attached Specification Sheets (2) and sell sheet for material specifications.

• Bidder must submit sample of materials for testing prior to award of solicitation, and the sample must be 5 yards.

• Send sample to:

o Correctional Industries Waymart

11 Fairview Drive

Waymart, PA 18472

Attn: Justin Hudak and Ann Marie Dippel

IV. CONTRACTOR REQUIREMENTS

• Reciprocal Limitations Act

• Pursuant to Executive Order 2021-06, Worker Protection and Investment (October 21, 2021), the Commonwealth is responsible for ensuring that every Pennsylvania worker has a safe and healthy work environment and the protections afforded them through labor laws. To that end, contractors and grantees of the Commonwealth must certify that they follow all applicable Pennsylvania state labor and workforce safety laws. Such certification shall be made through the Worker Protections and Investment Certification Form (BOP-2201) and the completed form must be submitted with the bid, proposal or quote.

• After product is requested, it must be delivered within 60 days.

• Deliveries can be made between the hours of 9:00 am and 1:00pm Eastern, Monday – Friday, except Commonwealth Holidays. No delivers after 1:00 pm Eastern time will be accepted.

• Vendor must call the garment plant supervisor 24 hours before delivery at 570-488-5811 ext 3329.

• Common carriers will not be required to render clearance checks; however, they are subject to search and escort procedures. ALL CARRIERS reporting to the outside warehouse must secure their vehicles (windows closed and door locked).

• Delivery Truck must leave the institution empty.

• All products must meet security requirements of the DOC. The Department of Corrections reserves the right to allow companies to adapt their packaging to meet the DOC’s security requirements before an award is generated. Product approval may be made contingent upon packaging changes. If, after award, DOC determines that a product poses a security threat, DOC will either cancel the award of that product upon written notification to the contractor detailing the nature of the security threat or allow the contractor to replace the product with a compliant product at the same price.

V. CONTRACT TERM

• The term of the Contract shall commence on the Effective Date (as defined below) and shall end on the Expiration Date identified on the Contract or approved receipt of the ordered products by the Commonwealth, subject to other provisions of the Contract.

• The Effective Date shall be: a) the Effective Date printed on the Contract after the Contract has been fully executed by the Contractor and the Commonwealth (signed and approved as required by Commonwealth contracting procedures) or b) the “Valid from” date printed on the contract, whichever is later.

VI. BID AWARD

It shall be understood and agreed that any quantities listed in the solicitation are estimated only and may be increased or decreased in accordance with the actual requirements of the Department of Corrections.

Unless otherwise indicated, the unit price must include all labor, materials, tools, equipment, insurance, delivery fees and all items necessary for the completion of the project. In cases of discrepancies in prices, the unit price will be binding unless the unit price is obviously in error and the extended price is obviously correct, in which case the erroneous unit price will be corrected. All items will be delivered F.O.B Destination. Awarded supplier is responsible for any shipping/delivery costs.

The Commonwealth reserves the right to award by item or on a total Bid basis, whichever is deemed more advantageous to the Commonwealth.

VII. BID RESULTS

Bids will be opened on the date and time specified in the invitation for bid.  Bid tabulations will be posted on the day after the bid opening, on the Department of General Services’ eMarketplace website http://www.emarketplace.state.pa.us/). Tabulations are for information only and do not constitute actual award or execution of a contract. The results of the apparent bidders and all bids are under review until final award of the purchase order.

VIII. INVOICING

Contractors must follow the following invoicing requirements:

• Accurately bill the Commonwealth for actual services rendered on all invoices.

• Submit invoice to appropriate resource account within 10 business days of completed service

• Comply with Commonwealth / Department of Correction’s practices for supplier payments.

The awarded supplier should submit all invoices, as outlined by the Pennsylvania Office of the Budget, as a PDF file to 69180@pa.gov. The following link will provide more information regarding the Office of the Budget’s invoicing requirements and resources: https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx.

*See Attachments for Specification Sheets and sell sheet*