REQUEST FOR PROPOSALS FOR

MAPPING SERVICES

AERIAL PHOTOGRAPHY, SURVEYING, AND MAPPING SERVICES

ISSUING OFFICE

COMMONWEALTH OF PENNSYLVANIA

DEPARTMENT OF ENVIRONMENTAL PROTECTION

BUREAU OF ABANDONED MINE RECLAMATION

RFP NUMBER

OSM PA(MAP-26)

DATE OF ISSUANCE

June 10, 2026

Small Diverse Businesses (SDB) and Veteran Business Enterprises (VBE) are encouraged to respond to this solicitation. If you haven’t verified as an SDB or VBE within Pennsylvania, you may miss out on contracting opportunities designed to increase the Commonwealth’s spending with SDBs and VBEs. These opportunities will be available for goods, services, information technology services and products, as well as design, engineering and construction contracts.

To review SDB and VBE program eligibility and for more information on seeking certification, please visit www.dgs.pa.gov and follow the links to “Small Diverse Business Program” or “Small Business Contracting Program” located under the “Businesses” heading. Direct customer assistance is also available from staff within the Bureau of Diversity, Inclusion, and Small Business Opportunities by calling 717-783-3119 or via email at gs-bdisbo@pa.gov .

REQUEST FOR PROPOSALS FOR

MAPPING SERVICES

AERIAL PHOTOGRAPHY, SURVEYING AND MAPPING SERVICES

TABLE OF CONTENTS

CALENDAR OF EVENTS Page iv

Part I—GENERAL INFORMATION Page 1-7 of 65

Part II—CRITERIA FOR SELECTION Page 8-10 of 65

Part III—TECHNICAL SUBMITTAL Page 11-13 of 65

Part IV – COST SUBMITTAL Page 14 of 65

Part V– SMALL DIVERSE BUSINESS AND VETERAN

BUSINESS ENTERPRISE PARTICIPATION INFORMATION Page 15 of 65

Part VI – SAMPLE CONTRACT TEMPLATE FOR MAPPING SERVICES Page 16-50 of 65

APPENDICES

APPENDIX A, PROPOSAL COVER SHEET

APPENDIX B, COST SUBMITTAL

SCHEDULE A PROFESSIONAL’S RATES

SCHEDULE B MAXIMUM FEES FOR MAPPING AND SURVEY TEST PROFILES

APPENDIX C, DOMESTIC WORKFORCE UTILIZATION CERTIFICATION

APPENDIX D, IRAN FREE PROCUREMENT CERTIFICATION

APPENDIX E, TRADE SECRET/CONFIDENTIAL PROPRIETARY INFORMATION NOTICE FORM

APPENDIX F, CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION LOWER TIER COVERED TRANSACTIONS

APPENDIX G, U.S. DEPARTMENT OF THE INTERIOR CERTIFICATION REGARDING LOBBYING

CALENDAR OF EVENTS

The Commonwealth will make every effort to adhere to the following schedule:

Activity	Responsibility	Date
Deadline to submit questions via email (with the subject line “RFP OSM PA (MAP-26) Question”) to EP_MAP26_RFP_BAMR@pa.gov . For questions related to DGS-self-certified Small Businesses and DGS-verified Small Diverse Businesses and Veteran Business Enterprises, contact the DGS Bureau of Diversity, Inclusion and Small Business Opportunities at 717.783.3119 or gs-bdisbo@pa.gov .	Potential Contractors	July 1, 2026 11:59 pm
Addenda and answers to potential Contractors’ questions posted to eMarketplace at http://www.emarketplace.state.pa.us/Search.aspx no later than this date.	Issuing Office	July 15, 2026
Please monitor website for all communications regarding the Request for Proposals.	Potential Contractors	Continuously
Proposal Due Date: Deadline to submit proposals via email (with the subject line “RFP OSM PA (MAP-26) Proposal”) to EP_MAP26_RFP_BAMR@pa.gov .	Contractors	July 23, 2026 2:00 pm

PART I

GENERAL INFORMATION

I-1. Purpose. This request for proposals (RFP) provides to those interested in submitting proposals for the subject procurement (“Offerors”) sufficient information to enable them to prepare and submit proposals for the Department of Environmental Protection’s consideration on behalf of the Commonwealth of Pennsylvania (“Commonwealth”) to satisfy a need for mapping services - aerial photography, surveying and mapping services (“Project”). This RFP contains instructions governing the requested proposals, including the requirements for the information and material to be included; a description of the service to be provided; requirements which Offerors must meet to be eligible for consideration; general evaluation criteria; and other requirements specific to this RFP.

I-2. Issuing Office. The Department of Environmental Protection (“Issuing Office”) has issued this RFP on behalf of the Commonwealth. The sole point of contact in the Commonwealth for this RFP shall be the Department of Environmental Protection (DEP), Bureau of Abandoned Mine Reclamation (BAMR), the Issuing Officer for this RFP. Please refer all inquiries to the Issuing Officer via email at RA- EP_MAP26_RFP_BAMR@pa.gov .

I-3. Overview of Project. This RFP contains instructions governing the requested proposals to be submitted and the material to be included therein; a description of the service to be provided; requirements which Contractors must meet to be eligible for consideration; general evaluation criteria; and other requirements specific to this RFP to be met by each proposal.

I-4. Objective. The objective of the Issuing Office in initiating the RFP is to retain approximately two firms to provide photogrammetric mapping services, aerial photography, surveying, mapping, map reproduction and other technical services as required, for the development of plans for reclamation of abandoned mine lands, control and extinguishment of subsurface mine fires, abatement of acid mine drainage (AMD) water pollution, water line extension/water line replacement and flood protection projects in the Commonwealth of Pennsylvania. The majority of photogrammetric mapping projects are located in the Bituminous coal fields of Western Pennsylvania and the Anthracite coal fields of Northeastern Pennsylvania.

I-5. Type of Contract. It is proposed that if the Issuing Office enters into a contract as a result of this RFP, it will be a Contract for Mapping Services containing the Contract Terms and Conditions as shown in Part VI (though note that such Terms and Conditions are subject to change). The Issuing Office, in its sole discretion, may undertake negotiations with Offerors whose proposals, in the judgment of the Issuing Office, show them to be qualified, responsible and capable of performing the Project.

I-6. Rejection of Proposals. The Issuing Office reserves the right, in its sole and complete discretion, to reject any proposal received as a result of this RFP.

I-7. Incurring Costs. The Issuing Office is not liable for any costs the Offeror incurs in preparation and submission of its proposal, in participating in the RFP process or in anticipation of award of the contract.

I-8. Preproposal Conference. There will be no preproposal conference for this RFP. If there are any questions, please forward them to the Issuing Office in accordance with Section I-9.

I-9. Questions & Answers. If an Offeror has any questions regarding this RFP, the Offeror must submit the questions by email (with the subject line “RFP OSM PA (MAP-26) Question”) to RA-EP_MAP26_RFP_BAMR@pa.gov as indicated in Part I, Section I-2 of the RFP. If the Offeror has questions, they may be submitted as they arise via email, but no later than the date indicated on the Calendar of Events. The Issuing Officer shall post the answers to the questions to eMarketplace at http://www.emarketplace.state.pa.us/Search.aspx on an ongoing basis until the deadline stated on the Calendar of Events. When an Offeror submits a question after the deadline date for receipt of questions indicated on the Calendar of Events, the Issuing Officer may respond to questions of an administrative nature by directing the questioning Offeror to specific provisions in the RFP.  To the extent that the Issuing Office decides to respond to a non-administrative question after the deadline date, the question and answer will be provided to all Offerors through an addendum.

All questions and responses as posted to eMarketplace are considered as an addendum to, and part of, this RFP in accordance with RFP Part I, Section I-10. Each Offeror shall be responsible for monitoring eMarketplace for new or revised RFP information. The Issuing Office shall not be bound by any verbal information nor shall it be bound by any written information that is not either contained within the RFP or formally issued as an addendum by the Issuing Office. The Issuing Office does not consider questions to be a protest of the specifications or of the solicitation. The required protest process for Commonwealth procurements is described in Part I, Section I-27.

I-10. Addenda to the RFP. If the Issuing Office deems it necessary to revise any part of this RFP before the proposal response date, the Issuing Office will post an addendum to eMarketplace at http://www.emarketplace.state.pa.us/Search.aspx . It is the Offeror’s responsibility to periodically check eMarketplace for any new information or addenda to the RFP. Answers to the questions asked during the Questions & Answers period also will be posted to eMarketplace as addenda to the RFP.

I-11. Response Date. To be considered for selection, electronic proposal submissions as described in Part I, Section I-12 must arrive at the Issuing Office on or before the time and date specified in the RFP Calendar of Events. The Issuing Office will not accept proposals via mail, email, or facsimile transmission. The Issuing Office will reject (unopened) any late proposals.

I-12. Proposal Requirements.

A. Proposal Submission: To be considered, Offerors should submit a complete response to this RFP to the Issuing Office, using the format provided in Section I-12B, providing a single electronic proposal with separate files for the Technical Submittal (see Part III) and Cost Submittal (Appendix B to this RFP) via email (with the subject line “RFP OSM PA (MAP-26) Proposal”) to RA-EP_MAP26_RFP_BAMR@pa.gov . The electronic submission must be in Microsoft Office or Microsoft Office compatible format and any spreadsheets must be in Microsoft Excel. The Offerors may not lock or protect any cells or tabs. The Offeror shall make no other distribution of its proposal to any other Offeror or Commonwealth official or Commonwealth consultant. Each proposal page should be numbered for ease of reference. An official authorized to bind the Offeror to its provisions must sign the proposal. If the official signs the Proposal Cover Sheet (Appendix A to this RFP) and the Proposal Cover Sheet is scanned and provided in a PDF version in the Offeror’s electronically submitted proposal, the requirement will be met. For this RFP, the proposal must remain valid for one hundred twenty (120) days or until a contract is fully executed. If the Issuing Office selects the Offeror’s proposal for award, the contents of the selected Offeror’s proposal will become, except to the extent the contents are changed through Best and Final Offers or negotiations, contractual obligations.

Each Offeror submitting a proposal specifically waives any right to withdraw or modify it, except that the Offeror may withdraw its proposal by written notice received at the Issuing Office’s address for proposal delivery prior to the exact hour and date specified for proposal receipt. An Offeror or its authorized representative may withdraw its proposal in person prior to the exact hour and date set for proposal receipt, provided the withdrawing person provides appropriate identification. An Offeror may modify its submitted proposal prior to the exact hour and date set for proposal receipt only by submitting a clearly identified revised electronic submission marked as “Revised Proposal” which complies with the RFP requirements.

B. Proposal Format: Offerors must submit their proposals in the format, including heading descriptions, outlined below. To be considered, the proposal must respond to all proposal requirements. Offerors should provide any other information thought to be relevant, but not applicable to the enumerated categories, as an appendix to the Proposal. All cost data relating to this proposal and all Small Diverse Business and Veteran Business Enterprise cost data should be kept separate from and not included in the Technical Submittal. Offerors should not reiterate technical information in the cost submittal. Each electronic proposal shall consist of the following two separate electronic files:

1. Technical Submittal, in response to Part III:

a. Complete, sign and include Appendix A – Proposal Cover Sheet; and

b. Complete, sign and include Appendix C – Domestic Workforce Utilization Certification; and

c. Complete, sign and include Appendix D – Iran Free Procurement Certification Form.

2. Cost Submittal (Appendix B), in response to RFP Part IV;

The Issuing Office reserves the right to request additional information which, in the Issuing Office’s opinion, is necessary to assure that the Offeror’s competence, number of qualified employees, business organization, and financial resources are adequate to perform according to the RFP.

The Issuing Office may make investigations as deemed necessary to determine the ability of the Offeror to perform the Project, and the Offeror shall furnish to the Issuing Office all requested information and data. The Issuing Office reserves the right to reject any proposal if the evidence submitted by, or investigation of, such Offeror fails to satisfy the Issuing Office that such Offeror is properly qualified to carry out the obligations of the RFP and to complete the Project as specified.

I-13. Economy of Preparation. Offerors should prepare proposals simply and economically, providing a straightforward, concise description of the Offeror’s ability to meet the requirements of the RFP.

I-14. Alternate Proposals. The Issuing Office has identified the basic approach to meeting its requirements, allowing Offerors to be creative and propose their best solution to meeting these requirements. The Issuing Office will not accept alternate proposals.

I-15. Discussions for Clarification. Offerors may be required to make an oral or written clarification of their proposals to the Issuing Office to ensure thorough mutual understanding and responsiveness to the solicitation requirements. The Issuing Office will initiate requests for clarification. Clarifications may occur at any stage of the evaluation and selection process prior to contract execution.

I-16. Prime Contractor Responsibilities. The selected Offeror must perform the largest percentage of work as compared to its subcontractors and suppliers. Nevertheless, the contract will require the selected Offeror to assume responsibility for all services offered in its proposal whether it produces them itself or by subcontract.  Further, the Issuing Office will consider the selected Offeror to be the sole point of contact with regard to all contractual matters.

I-17. Proposal Contents.

A. Confidential Information.  The Commonwealth is not requesting, and does not require, confidential proprietary information or trade secrets to be included as part of Offerors’ submissions in order to evaluate proposals submitted in response to this RFP.  Accordingly, except as provided herein, Offerors should not label proposal submissions as confidential or proprietary or trade secret protected.  Any Offeror who determines that it must divulge such information as part of its proposal must submit the signed written statement described in subsection c. below and must additionally provide a redacted version of its proposal, which removes only the confidential proprietary information and trade secrets, for required public disclosure purposes.

B. Commonwealth Use.  All material submitted with the proposal shall be considered the property of the Commonwealth of Pennsylvania.  The Commonwealth has the right to use any or all ideas not protected by intellectual property rights that are presented in any proposal regardless of whether the proposal becomes part of a contract.  Notwithstanding any Offeror copyright designations contained in proposals, the Commonwealth shall have the right to make copies and distribute proposals internally and to comply with public record or other disclosure requirements under the provisions of any Commonwealth or United States statute or regulation, or rule or order of any court of competent jurisdiction.

C. Public Disclosure.  After the award of a contract pursuant to this RFP, all proposal submissions are subject to disclosure in response to a request for public records made under the Pennsylvania Right-to-Know-Law, 65 P.S. § 67.101, et seq.  If a proposal submission contains confidential proprietary information or trade secrets, a signed written statement to this effect must be provided with the submission in accordance with 65 P.S. § 67.707(b) for the information to be considered exempt under 65 P.S. § 67.708(b)(11) from public records requests. Refer to Appendix E of the RFP for a Trade Secret Confidential Proprietary Information Notice Form that may be utilized as the signed written statement, if applicable. If financial capability information is submitted in response to Part III of this RFP, such financial capability information is exempt from public records disclosure under 65 P.S. § 67.708(b)(26).

I-18. Best and Final Offers (BAFO).

A. While not required, the Issuing Office reserves the right to conduct discussions with Offerors for the purpose of obtaining “best and final offers.” To obtain best and final offers from Offerors, the Issuing Office may do one or more of the following, in any combination and order:

1.
Request revised proposals;

2. Enter into pre-selection negotiations.

B. The following Offerors will not be invited by the Issuing Office to submit a Best and Final Offer:

1. Those Offerors which the Issuing Office has determined to be not responsible or whose proposals the Issuing Office has determined to be not responsive.

2. Those Offerors which the Issuing Office has determined in accordance with Part II, Section II-5 from the submitted and gathered financial and other information, do not possess the financial capability, experience or qualifications to assure good faith performance of the contract.

The Issuing Office may further limit participation in the best and final offers process to those remaining responsible offerors which the Issuing Office has, within its discretion, determined to be within the top competitive range of responsive proposals.

C. The Evaluation Criteria found in Part II, Section II-4, shall also be used to evaluate the Best and Final offers.

D. Price reductions offered through any online auction shall have no effect upon the Offeror’s Technical Submittal.

I-19. News Releases. Offerors shall not issue news releases, Internet postings, advertisements or any other public communications pertaining to this Project without prior written approval of the Issuing Office, and then only in coordination with the Issuing Office.

I-20. Restriction of Contact. From the issue date of this RFP until the Issuing Office selects a proposal for award, the Issuing Officer is the sole point of contact concerning this RFP. Any violation of this condition may be cause for the Issuing Office to reject the offending Offeror’s proposal. If the Issuing Office later discovers that the Offeror has engaged in any violations of this condition, the Issuing Office may reject the offending Offeror’s proposal or rescind its contract award. Offerors must agree not to distribute any part of their proposals beyond the Issuing Office. An Offeror who shares information contained in its proposal with other Commonwealth personnel and/or competing Offeror personnel may be disqualified.

I-21. Issuing Office Participation. Offerors shall provide all services, supplies, facilities, and other support necessary to complete the identified work, except as otherwise provided in this Part I, Section I-21.

I-22. Sample Contract Template for Mapping Services. The selected Offerors will be expected to enter into an agreement as contained in the standard Sample Contract Template for Mapping Services in Part IV of this RFP (though note that the terms and conditions of this contract are subject to change).

I-23. Term of Contract. The term of the contract will commence on the Effective Date (as defined below) and will end five years from the effective date. The Issuing Office will fix the Effective Date after the contract has been fully executed by the selected Offeror and by the Commonwealth and all approvals required by Commonwealth contracting procedures have been obtained. The selected Offeror shall not start the performance of any work prior to the Effective Date of the contract and the Commonwealth shall not be liable to pay the selected Offeror for any service or work performed or expenses incurred before the Effective Date of the contract.

I-24. Offeror’s Representations and Authorizations. By submitting its proposal, each Offeror understands, represents, and acknowledges that:

A. All of the Offeror’s information and representations in the proposal are material and important, and the Issuing Office may rely upon the contents of the proposal in awarding the contract(s). The Commonwealth shall treat any misstatement, omission or misrepresentation as fraudulent concealment of the true facts relating to the Proposal submission, punishable pursuant to 18 Pa. C.S. § 4904.

B. The Offeror has arrived at the price(s) and amounts in its proposal independently and without consultation, communication, or agreement with any other Offeror or potential offeror.

C. The Offeror has not disclosed the price(s), the amount of the proposal, nor the approximate price(s) or amount(s) of its proposal to any other firm or person who is an Offeror or potential offeror for this RFP, and the Offeror shall not disclose any of these items on or before the proposal submission deadline specified in the Calendar of Events of this RFP.

D. The Offeror has not attempted, nor will it attempt, to induce any firm or person to refrain from submitting a proposal on this contract, or to submit a proposal higher than this proposal, or to submit any intentionally high or noncompetitive proposal or other form of complementary proposal.

E. The Offeror makes its proposal in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive proposal.

F. To the best knowledge of the person signing the proposal for the Offeror, the Offeror, its affiliates, subsidiaries, officers, directors, and employees are not currently under investigation by any governmental agency and have not in the last four years been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding or proposing on any public contract, except as the Offeror has disclosed in its proposal.

G. To the best of the knowledge of the person signing the proposal for the Offeror and except as the Offeror has otherwise disclosed in its proposal, the Offeror has no outstanding, delinquent obligations to the Commonwealth including, but not limited to, any state tax liability not being contested on appeal or other obligation of the Offeror that is owed to the Commonwealth.

H. The Offeror is not currently under suspension or debarment by the Commonwealth, any other state or the federal government, and if the Offeror cannot so certify, then it shall submit along with its proposal a written explanation of why it cannot make such certification.

I. The Offeror has not made, under separate contract with the Issuing Office, any recommendations to the Issuing Office concerning the need for the services described in its proposal or the specifications for the services described in the proposal.

J. Each Offeror, by submitting its proposal, authorizes Commonwealth agencies to release to the Commonwealth information concerning the Offeror's Pennsylvania taxes, unemployment compensation and workers’ compensation liabilities.

K. Until the selected Offeror receives a fully executed and approved written contract from the Issuing Office, there is no legal and valid contract, in law or in equity, and the Offeror shall not begin to perform.

L. The Offeror is not currently engaged, and will not during the duration of the contract engage, in a boycott of a person or an entity based in or doing business with a jurisdiction which the Commonwealth is not prohibited by Congressional statute from engaging in trade or commerce.

I-25. Notification of Selection.

A. Contract Negotiations. The Issuing Office will notify all Offerors in writing of the Offeror selected for contract negotiations after the Issuing Office has determined, taking into consideration all of the evaluation factors, the proposal that is the most advantageous to the Issuing Office.

B. Award. Offerors whose proposals are not selected will be notified when contract negotiations have been successfully completed and the Issuing Office has received the final negotiated contract signed by the selected Offeror.

I-26. Debriefing Conferences. Upon notification of award, Offerors whose proposals were not selected will be given the opportunity to be debriefed. The Issuing Office will schedule the debriefing at a mutually agreeable time. The debriefing will not compare the Offeror with other Offerors, other than the position of the Offeror’s proposal in relation to all other Offeror proposals. An Offeror’s exercise of the opportunity to be debriefed does not constitute nor toll the time for filing a protest (See Section I-27 of this RFP).

I-27. RFP Protest Procedure. The RFP Protest Procedure is on the DGS website at

http://www.dgs.pa.gov/Documents/Procurement%20Forms/Handbook/Pt1/Pt%20I%20Ch%2058%20Bid%20Protests.pdf . A protest by a party that has not or has not yet submitted a proposal must be filed no later than the proposal submission deadline specified in the Calendar of Events of the RFP.  Offerors may file a protest within seven days after the protesting Offeror knew or should have known of the facts giving rise to the protest, but in no event may an Offeror file a protest later than seven days after the date the notice of award of the contract is posted on the DGS website.  The date of filing is the date of receipt of the protest.  A protest must be filed in writing with the Issuing Office.  To be timely, the protest must be received by 4:00 p.m. on the seventh day.

I-28. Use of Electronic Versions of this RFP. This RFP is being made available by electronic means. If an Offeror electronically accepts the RFP, the Offeror acknowledges and accepts full responsibility to insure that no changes are made to the RFP. In the event of a conflict between a version of the RFP in the Offeror’s possession and the Issuing Office’s version of the RFP, the Issuing Office’s version shall govern.

I-29. Federal Regulatory Requirements. See Part VI, Attachment C, for Department of Environmental Protection Federal Requirements.

PART II

CRITERIA FOR SELECTION

II-1. Mandatory Responsiveness Requirements. To be eligible for selection, a proposal must:

A. Be timely received from an Offeror (see Part I, Section I-11); and

B. Be properly signed by the Offeror (see Part I, Section I-12A)

II-2. Technical Nonconforming Proposals. The four Mandatory Responsiveness Requirements set forth in Section II-1 above (A-D) are the only RFP requirements that the Commonwealth will consider to be non-waivable. The Issuing Office reserves the right, in its sole discretion, to (1) waive any other technical or immaterial nonconformities in an Offeror’s proposal, (2) allow the Offeror to cure the nonconformity, or (3) consider the nonconformity in the scoring of the Offeror’s proposal.

II-3. Evaluation. The Issuing Office has selected a committee of qualified personnel to review and evaluate timely submitted proposals. The Issuing Office will notify in writing of its selection for negotiation the responsible Offeror whose proposal is determined to be the most advantageous to the Commonwealth as determined by the Issuing Office after taking into consideration all of the evaluation factors.

II-4. Evaluation Criteria. The following criteria will be used in evaluating each proposal:

A. Technical: The Issuing Office has established the weight for the technical criterion for this RFP as 100 % of the total points. Evaluation will be based upon the following:

1. Understanding the Problem. This refers to the Contractor’s understanding of the Issuing Office’s needs that generated the RFP, of the Issuing Office’s objectives in asking for the services and of the nature and scope of the work involved, including the Contractor (the consulting firm/company) providing a management summary, work plan, and all other information required by this RFP in a clear, complete, well-organized manner.

2. Contractor Qualifications. This refers to the particular capability of the Contractor to meet the terms of the RFP and perform the design services for the contract being considered. This includes having adequate technical and management staff to provide timely deliverables that conform to sound engineering practice, and adequate administrative staff to prepare and process correspondence, accurate invoices, etc. The Contractor’s reliance on subcontractors/sub-consultants (subcontractors) will also be considered. Identify by name any subcontractors you intend to use.

3. Personnel Qualifications. This refers to the competence of personnel who would be assigned to the Issuing Office projects by the Contractor, the number of personnel, draftsmen, engineers, surveyors and clerical support, subcontractor personnel, etc., who will be specifically engaged in the assigned work, where these personnel will be physically located during the time they are engaged in the work, the responsibilities each will have, and how long each has been with your company (or engaged as a subcontractor) and what their qualifications are. Particular emphasis is placed on the qualifications of the project manager. Qualifications of Contractor personnel, including subcontractor personnel, will be measured by their education, experience in various disciplines, project management experience and any professional licensures, i.e. PE, PLS, etc. The Issuing Office will pay particular attention to experience in photogrammetric mapping, and other technical services, as required. Identify by name any subcontractors you intend to use and the services they will perform.

4. Contractor Experience. This refers to the Contractor’s prior experience in providing the design services described in the RFP, and any special techniques or experience that could be considered advantageous or necessary to accomplish the required work. Experience shown should be work done by individuals who will be specifically assigned to Issuing Office projects, as well as that of your company. Any experience that is to be relied on by subcontractors should also be provided. Studies or projects referred to should be identified and the name of the customer shown, including the name, address, and telephone number of the responsible official of the customer, company, or agency whom may be contacted.

5. Turnaround Time. Emphasis here is the Contractor’s capability to deliver the services described in the RFP.

6. Available Equipment, Facilities. Consideration will be given to the equipment and facilities, including branch offices, that are available to the Contractor for the contract being considered.

7. Geographic Proximity of Contractor to the Work. Consideration will be given to the location of facilities and personnel assigned to the work in relation to the projects.

8. Equitable Distribution of Contracts to Contractors.

B. Cost: All cost data for the proposal shall be submitted in a separate file and kept separate from the Technical Proposal (see Part I, Section 12 and Part IV). Failure to meet this requirement will result in automatic disqualification of the proposal. See Part II, Section II-5 for Fee Negotiation.

C. Domestic Workforce Utilization: Any points received for the Domestic Workforce Utilization criterion are bonus points in addition to the total points for this RFP. The maximum amount of bonus points available for this criterion is 3% of the total points for this RFP.

To the extent permitted by the laws and treaties of the United States, each proposal will be scored for its commitment to use domestic workforce in the fulfillment of the contract. Maximum consideration will be given to those Offerors who will perform the contracted direct labor exclusively within the geographical boundaries of the United States or within the geographical boundaries of a country that is a party to the World Trade Organization Government Procurement Agreement. Those who propose to perform a portion of the direct labor outside of the United States and not within the geographical boundaries of a party to the World Trade Organization Government Procurement Agreement will receive a correspondingly smaller score for this criterion. See the following webpage for the Domestic Workforce Utilization Formula:

RFP Scoring Formula | Procurement Resources | Department of General Services | Commonwealth of Pennsylvania

D. Iran Free Procurement Certification and Disclosure. Prior to entering a contract worth at least $1,000,000 or more with a Commonwealth entity, an offeror must: a) certify it is not on the current list of persons engaged in investment activities in Iran created by the Pennsylvania Department of General Services (“DGS”) pursuant to Section 3503 of the Procurement Code and is eligible to contract with the Commonwealth under Sections 3501-3506 of the Procurement Code; or b) demonstrate it has received an exception from the certification requirement for that solicitation or contract pursuant to Section 3503(e). All offerors must complete and return the Iran Free Procurement Certification form, (Appendix D, Iran Free Procurement Certification Form), which is attached hereto and made part of this RFP. The completed and signed Iran Free Procurement Certification form must be submitted as part of the Technical Submittal.

See the following web page for current Iran Free Procurement list:

Iran-Free Procurement List | Procurement Resources | Department of General Services | Commonwealth of Pennsylvania

II-5. Fee Negotiation. In accordance with the selection method in Section 905(g) of the CPC, once the Issuing Office has determined the highest qualified firm, it will use the cost data submitted by the Offeror as part of its proposal as a basis for negotiating a fee determined to be fair and reasonable to the Commonwealth. Final negotiated cost data will be attached to the Part IV – Sample Contract Template for Mapping Services as Schedule A - OSM PA(MAP-26) Contractor’s Rates and Schedule B - OSM PA(MAP-26) Maximum Fees for Mapping and Maximum Fees for Survey Test Profiles.

II-6. Offeror Responsibility. To be responsible, an Offeror must submit a responsive proposal and possess the capability to fully perform the contract requirements in all respects and the integrity and reliability to assure good faith performance of the contract. Further, the Issuing Office will award a contract only to an Offeror who possesses a System for Award Management Registration and is determined to be responsible in accordance with the most current version of Commonwealth Management Directive 215.9, Contractor Responsibility Program.

II-7. Final Ranking and Award.

A. After any best and final offer process conducted, the Issuing Office will combine the evaluation committee’s final technical scores, the final cost scores, and (when applicable) the domestic workforce utilization scores, in accordance with the relative weights assigned to these areas as set forth in this Part.

B. The Issuing Office will rank responsible offerors according to the total overall score assigned to each, in descending order.

C. The Issuing Office must select for contract negotiations the offeror with the highest overall score.

D. The Issuing Office has the discretion to reject all proposals or cancel the request for proposals at any time prior to the time a contract is fully executed when it is in the best interests of the Commonwealth. The reasons for the rejection or cancellation shall be made part of the contract file.

PART III

TECHNICAL SUBMITTAL

The majority of photogrammetric mapping projects are located in the Bituminous coal fields of Western Pennsylvania and the Anthracite coal fields of Northeastern Pennsylvania. The work includes all the technical activities associated in aerial photography, surveying, photogrammetric mapping, map reproduction and digitizing the mapping activities for the reclamation of abandoned mine sites, control and extinguishment of subsurface mine fires, abatement of AMD water pollution, water line extension/water line replacement and flood protection projects. The Issuing Office reserves the right to assign a specific contract number.

III-1. Statement of the Project. State in succinct terms your understanding of the services required by this RFP.

Offeror Response

III-2. Qualifications.

A. Company Overview. Include a narrative description of the proposed effort and a list of the items to be delivered or services to be provided.

Offeror Response

B. Prior Experience. Include experience in providing aerial photography and mapping services for the development of plans for, but not limited to, reclamation of abandoned mine lands projects, control and extinguishment of subsurface mine fires, abatement of AMD water pollution and flood protection projects. Experience shown should be work done by individuals who will be assigned to this project as well as that of your company. Studies or projects referred to must be identified and the name of the customer shown, including the name, address, and telephone number of the responsible official of the customer, company, or agency who may be contacted.

Offeror Response

C. Personnel and Equipment. Include the number of professional personnel, photogrammetrists, stereo compilers, surveyors, programmers, etc., who will be engaged in the work. Show where these personnel will be physically located during the time they are engaged in the work. Include through a resume, or similar document, education and experience in photogrammetric mapping and surveying. Indicate the responsibilities each will have in this project and how long each has been with your company. Include type of equipment which will be used to provide the required services. Identify by name any subcontractors/sub-consultants you intend to use and the services they will perform, but do not submit a Schedule A for subcontractors/sub-consultants.

Offeror Response

III-3. Financial Capability. Financial Capability information will not be evaluated as part of this RFP and is not required.

Offeror Response

III-4. Work Plan. Describe in narrative form your technical plan for accomplishing the work. Use the items in Part III of this RFP and other applicable parts as a reference point. Modifications of the task descriptions are permitted; however, reasons for changes should be fully explained. Indicate the number of person hours allocated to each task. Include a Program Evaluation and Review Technique (PERT) or similar type display, time related, showing each event. If more than one approach is apparent, comment on why you chose this approach.

Offeror Response

III-5. Requirements. The specific activities for which the Offeror is expected to provide the services are described in Paragraph 1.01 of the Scope of Work in Attachment A of the Contract for Mapping Services (Part VI).

Offeror Response

A. Emergency Preparedness.

To support continuity of operations during an emergency, including a pandemic, the Commonwealth needs a strategy for maintaining operations for an extended period of time. One part of this strategy is to ensure that essential contracts that provide critical business services to the Commonwealth have planned for such an emergency and put contingencies in place to provide needed goods and services.

1. Describe how you anticipate such a crisis will impact your operations.

2. Describe your emergency response continuity of operations plan. Please attach a copy of your plan, or at a minimum, summarize how your plan addresses the following aspects of pandemic preparedness:

a. Employee training (describe your organization’s training plan, and how frequently your plan will be shared with employees)

b. Identified essential business functions and key employees (within your organization) necessary to carry them out

c. Contingency plans for:

i. How your organization will handle staffing issues when a portion of key employees are incapacitated due to illness.

ii. How employees in your organization will carry out the essential functions if contagion control measures prevent them from coming to the primary workplace.

d. How your organization will communicate with staff and suppliers when primary communications systems are overloaded or otherwise fail, including key contacts, chain of communications (including suppliers), etc.

e. How and when your emergency plan will be tested, and if the plan will be tested by a third-party.

Offeror Response

III-6. Reports and Project Control.

A. Status Report. A periodic (as specified by the Issuing Office) progress report covering activities, problems and recommendations. This report should be keyed to the work plan the Offeror developed in its proposal, as amended or approved by the Issuing Office.

Offeror Response

III-7. Objections and Additions to Standard Contract Terms and Conditions. Modifications to the terms and conditions contained in Part IV will not be accepted.

III-8. Additional Submittals. Submit from the Contract for Mapping Services (Part VI), the completed “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions,” (Appendix F), and the “U.S. Department of the Interior Certification Regarding Lobbying,” (Appendix G).

Submit from the RFP, the Proposal Cover Sheet (Appendix A), the Domestic Workforce Utilization Certification for Multiple Award Contracts (Appendix C), the Iran Free Procurement Certification (Appendix D), the Trade Secret/Confidential Proprietary Information Notice (Appendix E).

Offerors who seek consideration for Domestic Workforce Utilization must submit in hardcopy the signed Domestic Workforce Utilization Certification Form for Multiple Award Contracts (Appendix C) in the same sealed envelope with the Technical Submittal. Only work satisfactorily performed after execution of a written contract, after the Offeror’s receipt of a notice to proceed from the Commonwealth and after the contract term has begun will be reimbursed.

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