Susquehanna County West Dirt Road Shaping
| Bidders ID: | NBD13138085963460538 |
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| Due Date: | Aug 14, 2026 |
| Posted Date: | Jul 30, 2026 |
| Level of Government: | State & Local |
| State: | Pennsylvania |
| Agency: | State Government of Pennsylvania |
| Category: |
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| Solicitation Number: | 6100066344 |
| Source: | Members Only |
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General Information |
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Department for this solicitation: |
Procurement | ||||||
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Date Prepared: |
07/30/26 |
Types: |
IFB | ||||
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Advertisement Type: |
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Solicitation/Project#: |
6100066344 |
Solicitation/Project Title: |
Susquehanna County west dirt road shaping | ||||
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Description: |
Perform dirt road shaping and dust palliative services in western Susquehanna County. This service shall be performed in accordance with the guidelines described in Chapter 6.3 of PennDOT's Maintenance Manual (Publication 23) and the attached Statement of Work. This will be a Small Business Reserve Solicitation. To be eligible for award vendors must be listed as a Certified Small Business on the Department of General Services Supplier search tool (https://www.dgs.internet.state.pa.us/suppliersearch) by the bid close date. | ||||||
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Department Information |
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Department/Agency: |
Department of Transportation |
Delivery Location: |
18786 Sr 706 Montrose Pa 18801 Susquehanna County Office |
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County: |
Susquehanna |
Duration: |
until June 30, 2027 |
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Contact Information |
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First Name: |
Lori |
Last Name: |
Cobb |
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Phone Number: (XXX-XXX-XXXX) |
272-281-3033 |
Email: |
locobb@pa.gov |
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Solicitation Information |
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Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation. |
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Solicitation Start Date: |
07/30/26 | ||
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Solicitation Due Date: |
08/14/26 |
Solicitation Due Time: |
12:00 PM |
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Solicitation Opening Date: |
08/14/26 |
Solicitation Opening Time: |
12:00 PM |
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Opening Location: |
Bids Will Be Opened And Read Virtually Via Microsoft Teams On 08 14 2026 At 12Pm Est Contact Lori Cobb Locobb Pa Gov To Request A Meeting Invite | ||
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No. of Addendums: |
0 | ||
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Amended Date: |
07/30/26 |
Attachment Preview
STATEMENT OF WORK FOR WEST SUSQUEHANNA COUNTY DIRT ROAD SHAPING, AND DUST PALLIATIVE
1. General Provisions
A. General Information
B. Estimated Quantities
C. Shaping and Dust Palliative Information
D. Mandatory Site Visit
E. Contractor Qualification Requirements
F. Equipment Demonstration and Calibration
G. Pre-Season Meeting
H. Contractor’s Representative
I. Personnel Requirements
J. Work Status/Jobsite Reporting
K. General Equipment Requirements
L. Project Requirements
M. Work Zone Traffic Control Requirements (WZTC)
N. Invoice and Billing Instructions
O. Liquidated Damages
P. Shaping and Palliative Map
Q. Spill Response Plan
R. PennDOT’s Strategic Environmental Manager Program (SEMP) Requirements
S. Scope of Work
2. End Result Specifications
A. Road Shaping
(a) General Information
(b) Material
(c) Payment
B. Dust Palliative
(a) General Information
(b) Material
(c) Payment
ATTACHMENTS
Attachment 1 – Contractor Information Form
Attachment 2 – List of Vehicles and Equipment
Attachment 3 – List of Dirt Roads
Attachment 4 – Accessing PennDOT iPad Applications for Business Partner
Attachment 5 – Confirmation of Service Form, OS-501
Attachment 6 – BOP 2201 Worker Protection & Investment Cert.
Attachment 7 – Domestic Workforce Certification Form
Attachment 8 – Trade Secret Policy
Attachment 9 – Green Plan Policy
Attachment 10- Summary of Bid Items
1. General Provisions
A. General Information
The Pennsylvania Department of Transportation, hereinafter referred to as PennDOT, requires dirt
road shaping, and dust palliative services, within the guidelines described in Chapter 6.3 of
PennDOT’s Maintenance Manual (Publication 23) and this Statement of Work. PennDOT
Publication 23 is available on PennDOT’s website http://www.dot.state.pa.us/ at the “Forms,
Publications, & Maps” page for a period of one (1) year. The services provided shall be consistent
with the standard operating procedures and applicable Federal, State, and local laws, rules, and
regulations for the protection of public health and the environment. This includes following OSHA
safety requirements, and any other agencies, involved in the application of dust palliative.
The contractor shall not shape dirt roads during a rain event.
The contractor shall not apply dust palliative in the following circumstances:
1. Directly to a water source.
2. During, or one day after a rain event.
PUBLIC BID OPENING: Public Bid Opening will be held virtually via Microsoft Teams on 272-281-3033 at
10:00AM (EST). Please contact Lori Cobb for meeting invitation.
Questions & Answers: All questions pertaining to Solicitation # XXXXXX must be made prior to XXXXX at
10:00AM (EST). All questions and answers will be posted to the Solicitation in eMarketplace for public
viewing.
The Commonwealth reserves the right, upon notice to the Contractor, to extend any single term of the
contract for up to three (3) months upon the same terms and conditions.
B. Estimated Quantities
All quantities are estimated, and PennDOT reserves the right to increase, or decrease, these
quantities based upon need. See Attachment 8, Summary of Bid Items: Dirt Road Shaping and
Dust Palliative and Attachment 9, List of Dirt Roads.
C. Shaping and Dust Palliative Information
Unless indicated otherwise within this Statement of Work, the contractor shall furnish all
equipment, personnel, and materials, for dirt road shaping and dust palliative. Maintain the
equipment in good condition for the duration of the contract.
The contractor should be capable of supplying a minimum forty hours of production work per
crew each week. The contractor shall be permitted to work extended workdays as long as it is in
the best interest of PennDOT, and permission is granted in writing by the Assistant Highway
Maintenance Manager (AHMM), or designee. In the event of programming needs, weather
conditions, or major equipment failure, that affects the timing of the dirt road shaping and dust
palliative, the contractor, at PennDOT’s discretion, shall be required to work in excess of the
normal forty-hour work week. This shall require an extended workday, and up to a six-day work
week. This additional work shall be paid at the normal contract unit prices. Premium rates will
not be paid by PennDOT. When directed by the AHMM, spraying shaping and dust palliative shall
be scheduled, weather permitting, on any weekday Monday through Friday. No work is to be
performed on holidays.
D. MANDATORY SITE VISIT
Mandatory site visits must be performed between XXXXX and XXXXX.
Department ACMM must accompany vendor. Contact Lori Cobb at 272-281-
3033 to schedule a mandatory site visit.
E. Contractor Qualification Requirements
The Contractor shall provide proof of having been actively in the business in highway
construction/maintenance for the past two (2) years. The Contractor shall provide this
proof with the electronic bid.
The Contractor shall also submit with their bid, the name of a contractor representative,
the contractor representative’s 24 hour‐a‐day cell phone number with the electronic bid.
Subcontracting of this work will only be permitted in regard to the spraying of dust
palliative. The contractor is responsible for payment and the work of the
subcontractor. In performing its obligations under the Contract, the Contractor will act as an
independent contractor and not as an employee or agent of the Commonwealth. The Contractor
will be responsible for all services in this Contract whether or not the Contractor provides them
directly. Further, the Contractor is the sole point of contact regarding all contractual matters,
including payment of any and all charges resulting from the Contract.
F. Equipment Demonstration and Calibration
Equipment Demonstration –
Bidders are required to prepare Attachment 3, List of Vehicles and Equipment and
submit this document with the electronic bid.
After the bid opening and prior to award, the apparent low bidder shall demonstrate
to the County Equipment Manager (CEM) 2 that the equipment proposed for use in
meeting the requirements of the contract is of sufficient capacity and quantity, and
that all such equipment is in good working order. Additionally, the apparent low
bidder must demonstrate that the personnel employed for the purpose of providing
the services required by the contract are sufficiently trained to operate the
Contractor’s proposed equipment fleet. The demonstration will also include
equipment and personnel needed for compliance with traffic safety requirements as
defined in the current version of PennDOT Publication (Pub) 213. Within 10 calendar
days of the bid opening, the CEM 2 will notify the apparent low bidder regarding the
time and location of the demonstration. This meeting is considered incidental to the
contract and no additional payment will be made. PennDOT will provide the
contractor written communication regarding the outcome of the equipment
demonstration.
If the apparent low bidder fails to demonstrate the acceptability of its equipment
and/or personnel, the apparent low bidder will be deemed nonresponsive and not
responsible and its bid will be rejected. The contract will then be awarded to the next
lowest responsive and responsible bidder that successfully demonstrates the
acceptability of its equipment and personnel. At the discretion of the CEM 2, the
apparent low bidder may be provided with up to five (5) additional calendar days after
an initial, unsuccessful demonstration of equipment and personnel acceptability to
prepare for and satisfactorily complete a second demonstration.
If changes to equipment and/or personnel are made after the award, the Contractor
must successfully demonstrate the acceptability of the equipment and/or personnel
as specified above.
At the time of demonstration, the Contractor must submit all vehicle insurance,
registration and any other required inspections of certifications for the equipment.
See “General Equipment Requirements” below for more information.
Contractor shall present required spare parts and tools for each piece of equipment.
See Attachment 3, List of Spare Parts and Tools Required for Each Spray Truck.
Equipment Calibration – After issuance of the Purchase Order, the Contractor will be
required to perform any necessary equipment calibration testing.
The initial calibration will take place within 10 working days of notification by
PennDOT; the time and location will be determined by the CEM 2.
The CEM 2 will record results of the calibration.
If the initial calibration is unacceptable, the Contractor will be sent notice requesting a
second calibration.
Upon receipt, the Contractor has five (5) business days to request a second calibration
date.
1. Upon a successful calibration, a Pre‐Season Meeting with the Contractor will be
scheduled (see Pre‐Season Meeting below)
2. If re‐calibration is unsuccessful, PennDOT will review available options, which
may include rejection of the apparent low bidder’s bid and moving to the second
lowest responsible bidder submitting a responsive bid.
All spray equipment shall be calibrated at the beginning of the season and at
discretion of the CEM 2. All calibrations shall be done in the presence of the CEM 2.
During the calibration test(s) the applicators must demonstrate the ability to operate,
calibrate, and perform field maintenance on all equipment associated with the
spraying complement without assistance. An applicator’s failure to properly set up
and calibrate their equipment during the demonstration will result in their removal
from all application work on a spray unit until they can demonstrate to the CEM 2
their ability has increased to an adequate level.
G. Pre-Season Meeting
Following a successful Equipment Demonstration and Calibration, the Contractor will be
required to attend a Pre‐Season meeting with the Assistant Highway Maintenance
Managers (AHMM)s at a site within Susquehanna County. This meeting will be
approximately one (1) hour in length. This meeting is considered incidental to the
contract and no additional payment will be made.
For subsequent years under contract, the Pre‐Season Meeting will take place during the
first week of March (weather permitting).
H. Contractor’s Representative
The vendor shall designate one Contractor Representative as PennDOT’s main person to
contact regarding all contract issues (See Attachment 1). The Contractor Representative
shall have 24‐hour, seven (7) day per week contact availability throughout the duration of
the contract. Should an issue such as insufficient work zone, or other safety related issues
arise, the PennDOT Representative will address it with a crew Foreperson. The Contractor
Representative shall have a cellular telephone. Should the Contractor have a need to
change the Contractor Representative during the validity period of the Purchase Order,
the Contractor is to immediately contact the AHMM during business hours with the new
Contractor Representative’s name and telephone number.
I. Personnel Requirements
The Contractor shall supply all necessary licensed, and certified, operators to accomplish
the work explained within this Statement of Work.
PennDOT reserves the right to have any crew member removed from the project at any
time at its discretion.
In addition to the Contractor Representative, each complement working shall have a
designated working Foreperson. The Contractor shall provide the Foreperson a cellular
phone, and the number shall be given to the AHMM prior to the start of any work. The
Foreperson shall be responsible for the following items:
1. Scheduling of dirt road shaping, and dust palliative, within the County as
coordinated with the AHMM and County Management.
2. Familiarization with the roads to be shaped, and sprayed with dust palliative, within
Susquehanna County. It is imperative that each crew Foreperson be familiar with the
geographical area to maintain smooth and efficient operations.
3. Scheduling of meetings with the AHMM and County Management Representative
prior to working in Susquehanna County, resolving the sequence of roads to be
shaped, and sprayed, and the respective traffic controls and protection equipment
and devices required in accordance with Section 901 of PUB 408 and PUB 213.
4. Complete understanding of the procedure for reporting of work progress by the use
of Electronic Form M‐609, Roadside Activity Report. Electronic Form M‐609’s will be
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