City of Havelock, 2026 Parking Lot Installation and Improvements 1 Recreation Drive, Havelock, NC 28532
| Bidders ID: | NBD12271447425752813 |
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| Due Date: | Aug 28, 2026 |
| Posted Date: | Jul 30, 2026 |
| Level of Government: | State & Local |
| State: | North Carolina |
| Agency: | State Government of North Carolina |
| Category: |
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| Solicitation Number: | 294-294-07302026 |
| Source: | Members Only |
| Solicitation Number: | 294-294-07302026 |
| Project Title: | City of Havelock, 2026 Parking Lot Installation and Improvements 1 Recreation Drive, Havelock, NC 28532 |
| Description: | Asphalt parking lot/stone parking lot installation at the Parks and Recreation Center adding a lot north and east of the existing parking lot to create additional parking and resurfacing the existing parking lot |
| Opening Date: | 8/28/2026 2:00 PM |
| Posted Date: | 7/31/2026 |
| Status: | Open |
| Department: | CITY OF HAVELOCK |
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Solicitation Number
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294-294-07302026
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Department
CITY OF HAVELOCK
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Status Reason
Open
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Opening Date
2026-08-28T14:00:00.0000000
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Posted Date
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2026-07-30T16:59:32.0000000Z
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Primary Commodity Code
Construction Services
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Mandatory Conference/Site Visit
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Special Instructions
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Solicitation Type
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Select RFP IFB RFI
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Owner
Kimberly Walters
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Description
Asphalt parking lot/stone parking lot installation at the Parks and Recreation Center adding a lot north and east of the existing parking lot to create additional parking and resurfacing the existing parking lot
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Attachment Preview
CITY OF HAVELOCK
Post Office Box 368
Havelock, NC 28532
INVITATION TO BID
Pursuant to North Carolina General Statutes §143-131, the City of Havelock invites informal bids on the
following:
Bids must be submitted in accordance with the attached specifications. Bids must include an itemized schedule
(including quantity, unit price and total) for each work element. Bids can be submitted by mail, email, fax or hand
delivered. Cover sheets, envelopes, etc. should be clearly marked with the words:
“City of Havelock,
2026 Parking Lot Installation and Improvements
1 Recreation Drive, Havelock, NC 28532”
Address Bids to:
Kimberly Walters, Finance Director
City of Havelock
P.O. Box 368
1 Governmental Ave.
Havelock, NC 28532
Fax: 252-447-0126
Email: Bids@havelocknc.us
Bids will be accepted until 2:00 PM (EST) on Friday, August 28, 2026 at which time they will be reviewed in
the office of the City Finance Officer. Quotes are not subject to public inspection until the contract is awarded.
The bids are good for 75 days after opening. The winning bidder will be issued a Notice To Proceed (NTP) along
with a Purchase Order. The performance period is 60 calendar days from the NTP.
Bidders are cautioned not to submit bids until the proposed requirements and specifications have been
carefully examined. It will be considered that bidders will have satisfied themselves as to the accuracy of
the specifications. No proposal will be considered unless prices are submitted for all items requested in
any section. The City reserves the right to change the amount of quantities.
All bids submitted should be to the desired specifications. Any exceptions to the specifications will be
evaluated based on the best interest of the City. Any deviation from specifications indicated herein must
be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with
these specifications, and bidder will be held responsible therefore. Deviations shall be explained in detail.
The bidder shall not construe this paragraph as inviting deviation or implying that any deviation will be
acceptable.
The names of certain brands or makes denote quality standard in the article desired, but do not restrict bidders to
the specific brand, make or manufacturer named. They are meant to convey to prospective bidders the general
style, type, character and quality of the article desired.
The successful bidder on all construction contracts will be required to conduct the operation in accordance with
all Federal, State, and Municipal health and safety rules, regulations and laws applicable to the operation. The
successful bidder may be asked to provide the City with a copy of the company's safety plan prior to commencing
work. For all projects over $30,000, a general contractor’s license must be furnished to the City if applicable.
Certificate to Transact Business in North Carolina: As a condition of contract award, each out-of-State Vendor
that is a corporation, limited-liability company or limited-liability partnership shall have received, and shall
maintain throughout the term of The Contract, a Certificate of Authority to Transact Business in North Carolina
from the North Carolina Secretary of State, as required by North Carolina law. A contract requiring only an
isolated transaction completed within a period of six months, and not in the course of a number of repeated
transactions of like nature, shall not be considered as transacting business in North Carolina and shall not require
a Certificate of Authority to Transact Business.
The City will not sell bid packages. Plans, specifications, and addenda may be viewed and obtained online at
www.havelocknc.us. Click on: “Bid on a Contract”; “Current Bids”. The Bidder’s List is maintained by Vendor
Registry. Registration for the Bidder’s List is made online at www.havelocknc.us. Click on: “Bid on a
Contract”; “Vendor login/Registration”.
N.C.G.S. (North Carolina General Statutes), specifically §160A-20.1(b), prohibit the City from entering
into contracts with contractors and subcontractors who have not complied with the requirement of Article
2 or Chapter 64. The Contractor shall submit the E-Verify Affidavit, located in the Bid Proposal section,
with their bid. Bids that do not include this Affidavit will be considered non-responsive.
N.C.G.S 147-86.42-84 requires that contractors with a North Carolina Local Government must not utilize any
subcontractor found on the State Treasurer’s Iran Divestment list or Companies Boycotting Israel list. The
referenced lists can be found on the State Treasurer’s website at the address www.nctreasurers.com and will be
updated every 180 days.
The City of Havelock reserves the right to reject any or all proposals and to purchase items from the state contract
in the efforts to award the contract to the bidder it deems to be for the best interest of the City.
MODIFICATION AND WITHDRAWAL OF BIDS. Bids may be modified or withdrawn by an appropriate
document duly executed (in the manner that a Bid must be executed) and delivered to the place where Bids are to
be submitted at any time prior to the opening of Bids. A request to withdraw a bid may be made to the Owner
within 72 hours after Bids are opened in accordance with NCGS § 143-129.1 Requests to withdraw a Bid will be
subject to the requirements of NCGS §143-129.1 and in the sole discretion of the City of Havelock Finance
Officer.
This institution is an equal opportunity provider, and employer.
Contact person(s) for information on this bid:
For questions in regards to the bid specifications, the City requires and only responds to questions submitted in
writing and sent via email to: Bids@havelocknc.us
Questions must be received by 2:00 PM (EST) on Thursday, August 13, 2026. If questions are received, the
City will respond no later than 12:00 PM (EST) on Thursday, August 20, 2026.
This is the 30th day of July 2026
Published: DemandStar July 30, 2026
CITY OF HAVELOCK
Kimberly Walters
Finance Director
STATE OF NORTH CAROLINA
AFFIDAVIT
CITY OF HAVELOCK
I, ___________________________ (the individual attesting below), being duly authorized by and
on behalf of __________________________________ (the entity hereinafter “Employer”) after first being duly
sworn hereby swears or affirms as follows:
1. Employer understands that E-Verify is the federal E-Verify program operated by the United States
Department of Homeland Security and other federal agencies, or any successor or equivalent program
used to verify the work authorization of newly hired employees pursuant to federal law in accordance with
NCGS §64-25(5).
2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an employee to
work in the United States, shall verify the work authorization of employee through E-Verify in accordance
with NCGS §64-26(a).
3. Employer is a person, business entity, or other organization that transacts business in the State and that
employs 25 or more employees in this State. (mark Yes or No)
a. YES_____, or
b. NO_____
4. Employer’s subcontractors comply with E-Verify, and if Employer is the winning bidder on this project,
Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer.
This _________ day of ________________________, 20________.
Signature of Affiant: _______________________________________
Print or Type Name: _______________________________________
State of North Carolina County of ____________________________
Signed and sworn to (or affirmed) before me, this the
_________ day of _____________________________, 20________.
__________________________ ___________________________
Signature of Notary
Printed Name of Notary
Bid Sheet
Line Item 1A:
_____________________________
Line Item 1B:
_____________________________
Line Item 2:
_____________________________
Within the Itemized Proposal the contractor shall include Quantity, Unit Price Bid, Amount Bid, and Total Bid
Amount. The City of Havelock will reserve the right to accept any, all, a portion of, or none of the line items
listed within the contractor’s bid.
Company Name:
______________________________________________
Company Address:
______________________________________________
Contact Person:
______________________________________________
Telephone Number:
______________________________________________
Email Address:
______________________________________________
NC Contractor’s License Type and Number: ______________________________________________
Number of Addendums Acknowledged (circle one): N/A 1 2 3 4
As of the date listed below, the vendor or bidder listed above is compliant with N.C.G.S. 147-86.42-84, the Iran
Divestment Act and the Companies Boycotting Israel Act.
Authorized Signature:
____________________________________________________
Print Name of Authorized Signature: ____________________________________________________
Title:
____________________________________________________
Address Bid to:
Kimberly Walters, Finance Director
City of Havelock
P.O. Drawer 368
1 Governmental Avenue
Havelock, NC 28532
Bids@Havelocknc.us
Please indicate the Bid name on the outside of the envelope.
2026 Parking Lot Installation and Improvements
1 Recreation Drive, Havelock, NC 28532
Objective:
Asphalt parking lot/stone parking lot installation at the Parks and Recreation
Center adding a lot north and east of the existing parking lot to create additional
parking and resurfacing the existing parking lot, see Figure 1.
Scope:
The asphalt paving/stone installation to be completed at the Parks and
Recreation facility shall be around and including the existing easternmost parking lot.
The first line item to be paved shall be Line Item 1A and shall be an area north
of the existing lot. This area shall be a quadrilateral shape, with approximate
measurements of 180’ on the east, 150’ on the north, 125’ on the west, and 290’ on the
south, see Figure 2. There shall be a grass island from light pole to light pole that is
approximately 190’ by 20’. The square yardage to be paved will be approximately
2,554 square yards. Also in this line item shall be an area east of the existing lot that
measures approximately 120’ by 90’ and will have an approximate area of 1,200 square
yards. See Figure 3. The total area to be paved in this line item shall be approximately
3,754 square yards. This line item will include striping the parking lot to accommodate
as many standard-sized parking spots using opposing angled parking with appropriate
spacing between rows.
The alternate to Line Item 1A shall be using the areas in Figures 2 and 3,
excavating the existing earth and installing 7-1/2” of ABC stone. The square yardage of
these two areas of ABC stone shall be approximately 3,754 square yards. This shall be
referred to as Line Item 1B.
The second line item shall be to resurface the existing parking lot. The existing
parking lot is approximately 412’ by 90’, making the area to be resurfaced 4,120 square
yards. See Figure 3. This line item will include striping the parking lot to accommodate
as many standard-sized parking spots using opposing angled parking with appropriate
spacing between rows.
The two areas to be paved or excavated and have ABC stone and the one area to
be resurfaced shall be priced within the Itemized Proposals within this Scope of Work.
There is a total of three Itemized Bid Proposals within this Scope of Work, one for the
new northern and eastern parking lots being paved (Line-Item 1A), one for adding stone
to the areas in Figures 2 and 3 (Line-Item 1B), and one for the resurfacing of the
existing parking lot (Line-Item 2). Within the Itemized Proposal the contractor shall
include Quantity, Unit Price Bid, Amount Bid, and Total Bid Amount. The City of
Havelock will reserve the right to accept any, all, a portion of, or none of the line items
listed within the contractor’s bid. The line items are listed as below:
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