West Park Bandshell Demolition Addendum 1
| Bidders ID: | NBD11682344919794545 |
|---|---|
| Due Date: | Jul 9, 2026 |
| Posted Date: | Jul 2, 2026 |
| Level of Government: | State & Local |
| State: | Michigan |
| Agency: | City of Ann Arbor |
| Category: |
|
| Solicitation Number: | ITB 4791 |
| Source: | Members Only |
| due date & time | bid description | bid # | primary contact | status |
|
July 9, 2026 2:00PM |
West Park Bandshell Demolition | Madison Merzlyakov |
Open |
Attachment Preview
CITY OF ANN ARBOR
INVITATION TO BID
WEST PARK BANDSHELL DEMOLITION
ITB No. 4791
Due Date: JULY 9, 2026 at 2:00 PM (Local Time)
City of Ann Arbor
Community Services Area/ Parks and Recreation Services
Issued By:
City of Ann Arbor
Procurement Unit
301 E. Huron Street
Ann Arbor, MI 48104
TABLE OF CONTENTS
INSTRUCTIONS TO BIDDERS .................................................................................................................... 3
INVITATION TO BID ..................................................................................................................................... 9
BID FORMS ................................................................................................................................................ 12
CONTRACT ................................................................................................................................................ 18
BOND FORMS ............................................................................................................................................ 24
GENERAL CONDITIONS ........................................................................................................................... 27
STANDARD SPECIFICATIONS ................................................................................................................. 45
DETAILED SPECIFICATIONS ................................................................................................................... 46
ATTACHMENTS
City of Ann Arbor Vendor Conflict of Interest Disclosure Form
City of Ann Arbor Non-Discrimination Ordinance Declaration Form and Notice
City of Ann Arbor Living Wage Ordinance Declaration of Compliance and Notice
City of Ann Arbor Prevailing Wage Declaration of Compliance
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INSTRUCTIONS TO BIDDERS
General
The purpose of this Invitation to Bid (ITB) is to select a firm to provide construction services for
the demolition of the West Park Bandshell. Work for this project involves the removal of the
existing park shelter, wood retaining wall and stamped concrete path, as well as installation of a
new HMA path and landscaping.
Work to be done under this Contract is generally described through the detailed specifications
and must be completed fully in accordance with the contract documents. All work to be done
under this Contract is located in or near the City of Ann Arbor and should completed within 224
days from the Notice to Proceed. Liquidated damages of five hundred dollars per day ($500/day)
will apply.
Any Bid which does not conform fully to these instructions may be rejected.
Preparation of Bids
Bids should be prepared providing a straight-forward, concise description of the Bidder’s ability to
meet the requirements of the ITB. Bids shall be written in ink or typewritten. No erasures are
permitted. Mistakes may be crossed out and corrected and must be initialed and dated in ink by
the person signing the Bid.
Bids must be submitted on the "Bid Forms" provided with each blank properly filled in. If forms
are not fully completed it may disqualify the bid. No alternative bid will be considered unless
alternative bids are specifically requested. If alternatives are requested, any deviation from the
specification must be fully described, in detail on the "Alternate" section of Bid form.
Each person signing the Bid certifies that he/she is the person in the Bidder’s firm/organization
responsible for the decision as to the fees being offered in the Bid and has not and will not
participated in any action contrary to the terms of this provision.
Bid Security
Each bid must be accompanied by a certified check or Bid Bond by a surety licensed and
authorized to do business within the State of Michigan, in the amount of 5% of the total of the bid
price.
Questions or Clarification / Designated City Contacts
All questions regarding this ITB shall be submitted via email. Emailed questions and inquires will
be accepted from any and all prospective Bidders in accordance with the terms and conditions of
the ITB.
All questions shall be due on or before June 29, 2026 @ 5:00 p.m. and should be addressed as
follows:
Specification/Scope of Work questions emailed to Madison Merzlyakov,
mmerzlyakov@a2gov.org
Bid Process and Compliance questions emailed to Colin Spencer, CSpencer@a2gov.org
Any error, omissions or discrepancies in the specification discovered by a prospective contractor
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and/or service provider shall be brought to the attention of Colin Spencer at cspencer@a2gov.org
after discovery as possible. Further, the contractor and/or service provider shall not be allowed
to take advantage of errors, omissions or discrepancies in the specifications.
Addenda
If it becomes necessary to revise any part of the ITB, notice of the Addendum will be posted to
Michigan Inter-governmental Trade Network (MITN) www.mitn.info and/or City of Ann Arbor web
site www.A2gov.org for all parties to download.
Each Bidder must in its Bid, to avoid any miscommunications, acknowledge all addenda which it
has received, but the failure of a Bidder to receive, or acknowledge receipt of; any addenda shall
not relieve the Bidder of the responsibility for complying with the terms thereof.
The City will not be bound by oral responses to inquiries or written responses other than written
addenda.
Bid Submission
All Bids are due and must be delivered to the City of Ann Arbor Procurement Unit on or before
July 9, 2026, at 2:00 p.m. (Local time). Bids submitted late or via oral, telephonic, telegraphic,
electronic mail or facsimile will not be considered or accepted.
Each Bidder must submit one (1) original Bid, one (1) Bid copy and one (1) USB drive that
contains a scanned copy of the paper bid submission in a sealed envelope clearly marked:
ITB No. 4791 – West Park Bandshell Demolition.
Bids must be addressed and delivered to:
City of Ann Arbor
Procurement Unit,
c/o Customer Services, 1st Floor
301 East Huron Street
Ann Arbor, MI 48104
All Bids received on or before the Due Date will be publicly opened and recorded immediately.
No immediate decisions are rendered.
The following forms provided within this ITB Document should be included in
submitted bids.
• Vendor Conflict of Interest Disclosure Form
• City of Ann Arbor Non-Discrimination Ordinance Declaration of Compliance
• City of Ann Arbor Living Wage Ordinance Declaration of Compliance
• City of Ann Arbor Prevailing Wage Declaration of Compliance
Bids that fail to provide these forms listed above upon bid opening may be rejected
as non-responsive and may not be considered for award.
Hand delivered bids may be dropped off to City Customer Service or in the Purchasing drop box
located in the Ann Street (north) vestibule/entrance of City Hall which is open to the public Monday
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through Friday from 8am to 5pm (except holidays). The City will not be liable to any Bidder for
any unforeseen circumstances, delivery or postal delays. Postmarking to the Due Date will not
substitute for receipt of the Bid. Each Bidder is responsible for submission of their Bid.
Additional time for submission of bids past the stated due date and time will not be granted to a
single Bidder; however, additional time may be granted to all Bidders when the City determines
in its sole discretion that circumstances warrant it.
Award
The City intends to award a Contract(s) to the lowest responsible Bidder(s). On multi-divisional
contracts, separate divisions may be awarded to separate Bidders. The City may also utilize
alternatives offered in the Bid Forms, if any, to determine the lowest responsible Bidder on each
division, and award multiple divisions to a single Bidder, so that the lowest total cost is achieved
for the City. For unit price bids, the Contract will be awarded based upon the unit prices and the
lump sum prices stated by the bidder for the work items specified in the bid documents, with
consideration given to any alternates selected by the City. If the City determines that the unit price
for any item is materially different for the work item bid than either other bidders or the general
market, the City, in its sole discretion, in addition to any other right it may have, may reject the bid
as not responsible or non-conforming.
The acceptability of major subcontractors will be considered in determining if a Bidder is
responsible. In comparing Bids, the City will give consideration to alternate Bids for items listed
in the bid forms. All key staff and subcontractors are subject to the approval by the City.
Official Documents
The City of Ann Arbor officially distributes bid documents from the Procurement Unit or through
the Michigan Intergovernmental Trade Network (MITN). Copies of the bid documents obtained
from any other source are not Official copies. Addenda and other bid information will only be
posted to these official distribution sites. If you obtained City of Ann Arbor Bid documents from
other sources, it is recommended that you register on www.MITN.info and obtain an official Bid.
Taxes
Municipalities are exempt from Michigan State Sales and Federal Excise taxes. Do not include
such taxes in the bid figure(s). The City will furnish the successful bidder with tax exemption
certificates when requested.
Withdrawal of Bids
After the time of opening, no Bid may be withdrawn for the period of one-hundred and twenty
(120) days.
Contract Time
Time is of the essence in the performance of the work under this Contract. The available time for
work under this Contract is indicated on page C-2, Article III of the Contract. If these time
requirements cannot be met, the Bidder must stipulate on Bid Form Section 3 - Time Alternate its
schedule for performance of the work. Consideration will be given to time in evaluating bids.
Liquidated Damages
A liquidated damages clause, as given on page C-2, Article III of the Contract, provides that the
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