Fire Suppression and Alarm Systems Inspection Services
| Bidders ID: | NBD11622287124963758 |
|---|---|
| Due Date: | Jun 17, 2026 |
| Posted Date: | May 22, 2026 |
| Level of Government: | State & Local |
| State: | Maine |
| Agency: | City of Bangor |
| Category: |
|
| Solicitation Number: | P26-58 |
| Source: | Members Only |
| Bid Number: |
P26-58
|
| Bid Title: |
Fire Suppression and Alarm Systems Inspection Services
|
| Category: | Equipment Services & Purchase |
| Status: | Open |
|
Attachment Preview
Request for Proposals (RFP)
Fire Suppression and Alarm Systems
Inspection Services
Proposal No. P26-58
Issue Date: May 22, 2026
Purchasing Department
73 Harlow Street
Bangor, ME 04401
207-992-4282
I. Introduction
The City of Bangor is requesting bids from qualified vendors to provide Fire Suppression Systems
Inspection Services for the twenty buildings at Bangor International Airport, as well as any
additional systems added during the contract period. A full report of each inspection is required,
including field check lists and notes on any deficiencies.
The City intends to award a three (3) year contract to the Proposer(s) best able to provide the
required services. Three additional one (1) year renewal options will be contemplated contingent
upon mutual agreement of the parties. The services and their delivery shall comply with the
specifications contained in this request
II. General Information
Available at the following web address: www.bangormaine.gov/proposals on the City’s website. By
submitting a response to this solicitation, the Proposer accepts the responsibility for downloading,
reading, and bidding by the terms and conditions set forth in the City’s “General Information for
Vendors.”
In your proposal, please specify whether you currently have, or are in the process of developing, a
domestic violence policy. If you do not have such a policy, let us know if you would like to receive a
copy of the City of Bangor's policy as a reference.
III. Submission
For consideration, submit the proposal Bid Form (page 8) and all materials requested in Section XIII.
Qualifications, electronically or in an envelope via submission methods listed below. The envelope
or subject line must be clearly marked as "Proposal No. P25-58: Fire Suppression and Alarm Systems
Inspection Services."
P26-58
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Fire Suppression and
Alarm Systems
Inspection Services
Submissions must be received by 2:00 P.M. on Wednesday, June 17, 2026.
Submission of documents can be completed by:
A. Emailing to bids@bangormaine.gov; or
B. Hand Delivery to Customer Service, 73 Harlow Street, Bangor, ME; or
C. US Post Office addressed to 73 Harlow Street, Purchasing Department, Bangor, ME 04401
(items must be received by the deadline); or
D. All Other Delivery Services to City of Bangor: Purchasing Department, 73 Harlow Street,
Bangor, ME 04401 (proposal must be received by the deadlines).
All submissions should reference “Proposal No. P26-58: Fire Suppression and Alarm Systems
Inspection Services.” Proposals will be publicly opened at the time stated above in the Paul Bunyan
Room (first floor by the side elevator), 73 Harlow Street, Bangor, Maine.
A tabulation of all received proposals will be posted on the City's website as soon as possible after
the opening date. Visit www.bangormaine.gov/bids for results. The "Show
Closed/Awarded/Cancelled Bids" box must be checked to see the proposal information.
IV. Mandatory Pre-Bid Meeting and Questions
A mandatory pre-bid meeting will be held on June 2, 2026, at 9:00 AM. This meeting will be held at
the Bangor International Airport, located at 287 Godfrey Boulevard in Bangor Maine. All
prospective proposers must attend to submit a proposal.
Any questions must be directed in writing to bids@bangormaine.gov no later than 4:30 P.M., Friday,
June 5, 2026.
The City will provide a response by 4:30 P.M. on Friday, June 12, 2026. This response will be in the
form of an addendum, accessible on the City's website. Notifications will be sent to those who have
signed up to receive notifications at www.bangormaine.gov/bids through NotifyME. Notifications
will be sent when new addenda are released.
V. Late Proposals
It is the responsibility of the Proposer(s) to see that their proposals have sufficient time to be received
by the Purchasing Department before the submittal deadline. Any proposal, portion of a proposal,
or requested proposal revision received at the City Purchasing Department after the time and date
specified will be returned to the Proposer unopened or, if by electronic submission, deleted without
being opened.
VI. Withdrawal of Proposals
No Proposer may withdraw their proposal for a period of ninety (90) days from the date of opening.
All proposals shall be subject to acceptance by the City during this period.
P26-58
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Fire Suppression and
Alarm Systems
Inspection Services
To withdraw a proposal prior to the opening, the Proposer shall request the withdrawal in writing.
All costs associated with the withdrawal (i.e., mailing fees) will be borne by the Proposer.
VII. Rejection
The City reserves the right to reject any proposals, waive any informalities or defects in proposals, or
accept a higher-cost proposal if it is deemed to be in the best interest of the City. The City also
reserves the right to request clarification of any details from the successful Proposer. The evaluation
of proposals and determination of the award will be at the discretion of the City and its judgment
shall be final and without right of recourse by any Proposer.
VIII. Information for Proposers
A. Tax Exclusion: All Federal and State taxes must be excluded from the proposal price. Upon
request, a tax exemption certificate for the City of Bangor shall be furnished to the successful
Proposer.
B. Bid Form and Requirements: The Bid Form (page 8) and all materials requested in Section VII.
Qualifications must be completed and returned with the proposal to be considered
responsive.
C. Required Insurance: Proposers are required to maintain the following insurance policies
throughout the life of the project and name the City of Bangor as an additional insured where
applicable and may be required to provide proof:
1. Worker’s Compensation Insurance
2. Employer’s Liability Insurance
3. Comprehensive Automobile Liability
4. Commercial & General Liability
5. Professional Liability (Errors &
Omissions)
Statutory
$500,000 each accident
$500,000 disease – policy unit
$500,000 disease – each employee
$1,000,000 combined, single limit per
accident
$1,000,000 combined single limit
$2,000,000 aggregate
$1,000,000 combined single limit
$2,000,000 aggregate
IX. Prices
The bid prices must be those figures listed on the Bid Form and remain firm for the first year of the contract.
Future price adjustments may be granted with 30 days’ written notice to the City by the contractor.
X. Award
The bid award will be based on the following:
Qualifications
P26-58
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Fire Suppression and
Alarm Systems
Inspection Services
Anticipated response time for emergency repairs and testing.
Price offered.
XI. Term of Agreement(s)
The contract(s) shall be effective upon execution and continue through 6/30/2029 The option to
renew for three (3) additional one (1) year periods are to be contemplated contingent upon mutual
agreement of both parties. The contract may be terminated without penalty upon a thirty (30) day
written notice by either party(s).
XII. Scope of Work
The successful Proposer(s) will be required to:
• Provide complete services for inspection and testing of fire suppression systems, wet and
dry sprinkler systems, and associated alarm systems. To include but not limited to: pull
stations, smoke detectors, horn strobes, fire panels, heat detectors, fire pumps, sprinkler
heads, pressure switches, air compressors, jockey pumps, and all gauges, switches and
valves.
• Provide monitoring service to select locations for notification and dispatch.
• Provide fire system backflow testing and certification.
• Identify and service all low point drains yearly.
• Identify all repairs and deficiencies as a result of the testing. Summarize these items in a
report along with the problem, action taken or required to be taken and recommendations
to remedy the condition;
• Upon completion of repairs, inspection, testing, and re-certification of the repaired system
is required.
• Maintain records of equipment and testing and submit certificates and reports; and
• Maintain a database of suppression system’s components and results of testing.
Note: Minor adjustments may be performed by the Inspector. Any deficiencies or further repairs
must be noted as a separate item with a quote for the required repair if offered by the Inspector.
The quoted repairs may or may not be accepted by the City and no repairs shall be performed
without a purchase order from the City.
The successful Proposer(s) shall perform the work using equipment, tools and machinery of his/her
own choosing. Any parts of the facility which are damaged by the Bidder’s equipment or
procedures during service shall be replaced or repaired at no cost to the City.
The successful Proposer(s) shall take all precautions necessary to protect persons or property
against injury or damage and be responsible for any such damage or injury that occurred as a result
of his/her fault or negligence.
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Fire Suppression and
Alarm Systems
Inspection Services
The successful Proposer(s) shall perform the work without necessarily interfering with other
Contractor's work or the activities of the Bangor International Airport.
The following is a listing of the buildings where fire suppression systems are located, the type of
systems and hardware, as well as testing frequency.
Building
Domestic Terminal
International Terminal
Building 100
Building 92
Building 96
Building 97
Building 99C
Building 121
Hangar 123
Building 195
Hangar 252
Building 253
Building 266
Building 268
Building 269
Building 271
Hangar 457
Building 460
Hangar 600 Area
Building 700
Systems
Wet Dry
XX
XX
X
Fire Pump
Preaction
X
X
X
X
XX
X
X
XX
X
X
XX
X
X XX
X
X
Fire
Alarm
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Monitoring
Service
X
X
X
X
X
X
X
Systems & Hardware
Qty.
Wet Systems:
14
Dry Systems:
8
Fire Pumps:
2
Pre-action Valve,
1
Antifreeze Loops:
Testing Frequency
The following shall be tested Quarterly:
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Fire Suppression and
Alarm Systems
Inspection Services
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Disclaimer: The details regarding bids, requests for proposals (RFPs), and requests for qualifications (RFQs) on this site are provided for convenience and do not represent official public notice. To respond to or inquire about bids, RFPs, or RFQs, please contact the appropriate government department.
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