Water and Wastewater Operations, Maintenance, Monitoring
| Bidders ID: | NBD11428408793218261 |
|---|---|
| Due Date: | Nov 16, 2026 |
| Posted Date: | Oct 28, 2026 |
| Level of Government: | State & Local |
| State: | Kentucky |
| Agency: | State Government of Kentucky |
| Category: |
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| Solicitation Number: | RFB-758-2700000186-1 |
| Source: | Members Only |
| General Information | |
| Document ID | RFB-758-2700000186-1 |
| Status | Open |
| Description | Water and Wastewater Operations, Maintenance, Monitoring |
| Department | Office Of The Controller |
| Type | Request for Bids (RFB) |
| Issue Date | 10/28/2026 12:00 AM EDT |
| Closing Date | 11/16/2026 01:30 PM EST |
| Buyer Name | Stephanie Durr |
| Buyer Email | Stephanie.Durr@ky.gov |
| Buyer Phone | 502-564-6521 |
| Location | Bid Receiving, See Terms & Conditions for Bid Submission Instructions, Other, KY |
| Commodity Codes | ||
| Code | Description | Extended Description |
| 96895 | Wastewater Treatment Plant, Operations, and Testing |
Monthly fixed price for full system operations and compliance support.
Facilities include but are not limited to; One geographic location, Bluegrass Station in Lexington, KY, Fayette County One 100,000-gallon max flow WWTP with a historical average of 20,000 GPD. Eight wastewater lift stations One permitted WWTP outfall Two permitted stormwater outfalls 16 miles of sewer collection line 8 miles of force main sewer line 21 miles of stormwater collection line See scope of work for more details In accordance with section 13 METHOD OF AWARD, vendor should enter the number of years of experience performing the requested services as a comment to the solicitation response. |
| 96895 | Wastewater Treatment Plant, Operations, and Testing |
There shall not be a percentage charge for laboratory services provided by the contractor due to KRS 45A.125 (Cost Plus Contract Prohibited) and Federal Acquisition Regulations. Laboratory services shall be provided by the contract vendors at cost to the facility (upon receipt of invoices from the laboratory services.)
The Contractor shall provide laboratory testing services necessary to monitor, evaluate, and document the performance and compliance of Bluegrass Station Water Operations. Responsibilities will include: Monthly MOR testing Monthly DMR testing Annual water quality report provided by KAW AS NEEDED: Bacteriological water testing Responsibilities may include: Collecting water, wastewater, sludge, and other required samples. Performing required chemical, biological, physical, and regulatory testing. Testing for parameters required by applicable permits, regulatory agencies, and Water Operations requirements. Providing properly certified laboratory analysis and test results. Maintaining chain-of-custody documentation where required. Coordinating sample delivery with an appropriately certified laboratory. Providing laboratory reports to Bluegrass Station Water Operations. Promptly notifying Bluegrass Station of test results that indicate a potential regulatory violation, operational problem, or condition requiring immediate attention. Providing supporting laboratory invoices with reimbursement requests. Sub-contracting is authorized Laboratory services shall be performed by laboratories holding all certifications required for the applicable testing. Please enter .01 for this line and 1 day for delivery for this line. |
| 96895 | Wastewater Treatment Plant, Operations, and Testing |
Per load pricing.
The Contractor shall provide transportation and lawful disposal of residual materials generated through Bluegrass Station Water Operations. Responsibilities may include: Removal of sludge, residuals, screenings, grit, wastewater treatment residuals, and other authorized materials. Loading residuals using appropriate equipment. Transportation using properly permitted and maintained vehicles. Disposal or beneficial reuse at an approved facility. Providing manifests, weight tickets, disposal receipts, or other documentation required by Bluegrass Station. Maintaining compliance with applicable environmental and transportation regulations. Providing emergency residual removal when authorized. Preventing spills, releases, and contamination during loading, transportation, and disposal. Sub-contracting is authorized Each load shall be documented and invoiced in accordance with the Delivery Order. |
| 96895 | Wastewater Treatment Plant, Operations, and Testing |
Hourly rate per man hour.
The Contractor shall provide skilled labor necessary to diagnose, repair, restore, and maintain Water Operations equipment and infrastructure. Responsibilities may include: Troubleshooting operational problems. Repairing water and wastewater treatment equipment. Repairing pumps, valves, piping, tanks, controls, and related equipment. Correcting mechanical and operational deficiencies. Repairing or replacing equipment components when authorized. Performing preventive or corrective maintenance as directed. Responding to equipment failures. Assisting Water Operations personnel with troubleshooting and system restoration. Providing labor is necessary to return equipment to safe and reliable operation. Documenting work performed and identifying recommended follow-up repairs. Sub-contracting is authorized Labor shall be billed per man hour. |
| 96895 | Wastewater Treatment Plant, Operations, and Testing |
Hourly rate per man hour.
The Contractor shall provide qualified electrical personnel to inspect, troubleshoot, maintain, repair, modify, and install electrical systems supporting Water Operations. Responsibilities may include: Troubleshooting electrical equipment and circuits. Repairing electrical distribution equipment. Electrical repairs associated with pumps, motors, blowers, controls, and treatment equipment. Repairing or replacing wiring, conduit, disconnects, breakers, panels, and related components. Installing electrical equipment and components. Testing electrical systems. Supporting generator and emergency power systems. Performing electrical work associated with treatment plant improvements. Maintaining electrical systems in accordance with applicable codes and safety requirements. Providing emergency electrical response when authorized. Sub-contracting is authorized All electrical work shall be performed by appropriately qualified personnel and in accordance with applicable electrical codes, OSHA requirements, and Commonwealth requirements. Billed per man hour. |
| 96895 | Wastewater Treatment Plant, Operations, and Testing |
Hourly rate per man hour.
The Contractor shall provide qualified instrumentation and controls personnel to maintain and troubleshoot the control systems supporting Water Operations. Responsibilities may include: Troubleshooting instrumentation and control system failures. Calibrating sensors, meters, transmitters, and related instruments. Testing and repairing control devices. Troubleshooting Programmable Logic Controllers (PLCs). Troubleshooting Human-Machine Interfaces (HMIs). Supporting Supervisory Control and Data Acquisition (SCADA) systems. Troubleshooting communication between field devices and control systems. Repairing or replacing instrumentation and control components. Modifying control logic when specifically authorized. Supporting automated water and wastewater treatment processes. Documenting calibration, testing, repairs, and system modifications. Assisting Water Operations personnel with system optimization and troubleshooting. Sub-contracting is authorized Any modification to PLC programming, SCADA systems, or control logic shall require authorization from Bluegrass Station prior to implementation. To be billed per man hour. |
| 96895 | Wastewater Treatment Plant, Operations, and Testing |
Hourly rate per man hour.
The Contractor shall maintain 24-hour, 7-day emergency response capability. Event & Required Response Time Wastewater Treatment Plant Failure 2 hours Lift Station Failure 2 hours Sewer Overflow 1 hour Drinking Water Distribution Failure 2 hours Regulatory Compliance Emergency 1 hour The Contractor shall provide emergency labor to respond to urgent or critical Water Operations failures that could result in loss of service, environmental impact, equipment damage, regulatory non-compliance, or unsafe conditions. Emergency services may include: Water treatment system failures. Wastewater treatment system failures. Pump failures. Electrical failures. Control system failures. Major leaks or system failures. Loss of electrical power. Generator or emergency power failures. Critical instrumentation failures. Flooding or other facility emergencies. Storm-related damage. Environmental or regulatory emergencies. Other conditions designated as an emergency by Bluegrass Station. The Contractor shall: Provide an emergency contact available 24 hours per day, 365 days per year. Respond within the timeframe established by the applicable Delivery Order or emergency call. Provide qualified personnel and appropriate equipment. Take immediate action to stabilize the system and protect personnel, equipment, and the environment. Coordinate emergency activities with Bluegrass Station Water Operations personnel. Provide a written summary of emergency work performed upon request. Emergency labor shall be billed at the established emergency hourly rate (man hour). |
| 96895 | Wastewater Treatment Plant, Operations, and Testing |
Per meter.
The Contractor shall test water meters ranging from 5/8-inch through 1-inch in accordance with applicable standards and Bluegrass Station requirements. Responsibilities may include: Removing and/or isolating the meter as necessary. Inspecting the meter for visible damage or defects. Testing meter accuracy. Identifying meters operating outside acceptable tolerances. Documenting meter readings and test results. Identifying meters requiring repair or replacement. Reinstalling tested meters when included in the Delivery Order. Providing a written test report. Sub-contracting is authorized Each meter shall be individually identified and the test results documented. |
| 96895 | Wastewater Treatment Plant, Operations, and Testing |
Per meter.
The Contractor shall test 2-inch water meters serving Bluegrass Station facilities. Responsibilities may include: Inspecting the meter and associated connections. Testing meter accuracy. Identifying excessive wear, damage, or malfunction. Documenting beginning and ending readings. Recording test results and accuracy. Identifying meters requiring repair, calibration, or replacement. Reinstalling the meter when authorized. Providing documentation of testing performed. Sub-contracting is authorized Each meter shall be individually identified and documented. |
| 96895 | Wastewater Treatment Plant, Operations, and Testing |
Per meter.
The Contractor shall test 3-inch water meters serving Bluegrass Station facilities. Responsibilities may include: Inspecting the meter and associated components. Testing meter accuracy. Identifying damage, wear, or malfunction. Documenting meter readings. Recording test results and accuracy. Identifying meters requiring repair, calibration, or replacement. Reinstalling the meter when authorized. Providing a written test report. Sub-contracting is authorized Each meter shall be individually identified and documented. |
| 96895 | Wastewater Treatment Plant, Operations, and Testing |
There shall not be a percentage charge for parts provided by the repair technician for as needed repairs due to KRS 45A.125 (Cost Plus Contract Prohibited) and Federal Acquisition Regulations. Repair parts shall be provided by the contract vendors at cost to the facility (upon receipt of invoices from the manufacturer.)
The Contractor shall provide materials, replacement parts, components, and consumables necessary to complete authorized work under this Master Agreement. Materials may include: Pumps and pump components. Motors. Valves and valve components. Piping and fittings. Electrical components. Control components. Instrumentation. Sensors and transmitters. PLC and SCADA components. Water meter components. Treatment equipment components. Filters and treatment consumables. Gaskets, seals, fasteners, and related hardware. Other materials are specifically authorized by Bluegrass Station. Materials shall be: New and suitable for the intended application unless otherwise approved. Compatible with existing Water Operations equipment. Purchased from reputable suppliers. Billed at the Contractor's actual documented acquisition cost. Supported by original supplier invoices or receipts. Please enter .01 for this line and 1 day for delivery for this line. |
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