Water And Sewer Rate Study And Integrated Infrastructure Master Plan
| Bidders ID: | NBD11111168523677244 |
|---|---|
| Due Date: | Jul 2, 2026 |
| Posted Date: | Jun 8, 2026 |
| Level of Government: | State & Local |
| State: | Illinois |
| Agency: | City of Geneva |
| Category: |
|
| Source: | Members Only |
| Bid Title: |
Water And Sewer Rate Study And Integrated Infrastructure Master Plan
|
| Category: | Requests For Bids and Proposals |
| Status: | Open |
|
Attachment Preview
CITY OF GENEVA
REQUEST FOR QUALIFICATIONS (RFQ)
2026 WATER AND SEWER RATE STUDY
AND
INTEGRATED INFRASTRUCTURE
MASTER PLAN
June 5, 2026
1800 South Street
Geneva, IL 60134
630-232-1551
CITY OF GENEVA
REQUEST FOR QUALIFICATIONS
FOR 2026 WATER AND SEWER RATE STUDY AND INTEGRATED
INFRASTRUCTURE MASTER PLAN
Request for Qualifications (RFQ) for engineering and financial services for the Water and Sewer
Rate Study, Pavement Management Plan and Integrated Infrastructure Master Plan are to be
addressed to Alex Voigt, City Administrator, by email to avoigt@geneva.il.us and must be received
before 3:00 p.m. CST on July 2, 2026.
The RFQ in its entirety shall be a maximum of twenty (20) single-sided pages using a 12-point font.
Questions concerning the 2026 Water and Sewer Rate Study should be directed to Bob
VanGyseghem, Superintendent of Water & Wastewater, by email bvangyseghem@geneva.il.us.
Questions regarding the Pavement Management Plan should be directed to Nate Landers, Assistant
Director of Public Works by email nlanders@geneva.il.us. Questions should be emailed no later
than 3:00 p.m. CST on, as identified in the schedule listed in the RFQ.
The Firm shall submit two (2) hard copies and one (1) PDF on a thumb drive.
A general description of scope of work for this RFQ can be found on the City of Geneva website:
https://www.geneva.il.us/
The City of Geneva reserves the right to refuse and reject any or all qualifications and to waive
any or all formalities or technicalities or to accept the qualification to be the best and most
advantageous to the City of Geneva and hold the qualification for a period of 60 days without acting.
Qualifications submitted past the deadline date and time will not be accepted.
CITY OF GENEVA
REQUEST FOR QUALIFICATIONS
FOR WATER AND SEWER RATE STUDY AND
INTEGRATED INFRASTRUCTURE MASTER PLAN
PURPOSE OF RFQ
The City of Geneva is seeking submittal from qualified firms to provide an integrated approach
that aligns utility financial planning, infrastructure lifecycle planning, transportation asset
management, and long-term capital planning into a unified decision-making framework.
Components include a water and sewer rate study, that includes cost of service and evaluation of
connection fees, transportation/road operational maintenance activities that will be synchronized
into a Pavement Master Plan (PMP) and Integrated Infrastructure Master Plan (IIMP).
The City desires for the IIMP to emphasize coordinated infrastructure investment strategies that
align roadway reconstruction with underground utility replacement, drainage improvements,
traffic operations, and lifecycle asset management to reduce redundant construction activities and
maximize long-term infrastructure value. The IIMP will lead to the creation of a short-term (years
1 thru 10) Capital Improvement Program (CIP) and outline a long-term (years 11-30) Capital
Improvement Program as the primary deliverable.
The water and sewer rate studies are to determine revenue requirements, costs of service, fee
structures, rate design, and fund balance targets necessary to sustainably operate the City’s Water
& Sewer Fund. The study will further outline capital improvement plans related to: water, sanitary,
and storm sewer systems in order to develop a short-term and long-term capital improvement plan.
The purpose of the Pavement Master Plan is to evaluate the transportation (roadway) system to
develop a short-term and long-term capital improvement plan.
PROJECT DESCRIPTION
Integrated Infrastructure Master Plan
The Integrated Infrastructure Master Plan (IIMP) shall serve as the primary planning document
integrating recommendations from the Water and Sewer Rate Study, Pavement Management Plan,
lifecycle analyses, and associated capital improvement planning efforts.
Water and Sewer System
The City of Geneva owns and operates a Reverse Osmosis Water Treatment Plant, Water
Distribution System, Sanitary Collection System, and Wastewater Treatment Plant. Geneva has a
population of 21,595 with approximately 8,344 customers, comprised of residential, commercial,
industrial and governmental users. The Wastewater Treatment Plant is designed for the year 2035
and has a designed average flow of 5 million gallons per day (MGD) with the capacity to treat a
peak flow of 12.5 MGD. Utility revenues are generated primarily through user charges. Below is
a brief synopsis of the City’s water and sewer infrastructure.
• 8,465 service lines connected to the City’s distribution system
• 15-year Lead Service Line and Water Main Replacement Program approved in 2025
• Approximately 900 lead, galvanized or suspected lead/galvanized services
• Water system supplied with groundwater from seven (7) primary wells
• Four (4) wells are shallow sand and gravel aquifer wells; three (3) are deep bedrock aquifer
wells
• Water is treated by reverse osmosis
• City has 156.9 miles of water main
• Served by two (2) pressure zones and contains three interconnects with the City of Batavia
and nine interconnects with the City of St. Charles
• Maintains up to 2.75 MG of water storage
• 1.75 MG in elevated storage tanks
• MG ground storage tank
• Average daily water pumped through the system is approximately 2.7 MGD
• Peak daily demand is approximately 4.0 MGD
• Average monthly demand is 83,864,000, gallons
Storm Sewer System
The City’s storm sewer system serves a fully developed urban area and includes public storm
sewers, inlets, culverts, and stormwater detention basins throughout the City. In 2021, the City
completed a Comprehensive Drainage Study (WBK Engineering) that identified 25 Drainage Study
Areas exhibiting flooding, inundation, and prolonged ponding concerns. The study documented a
total estimated capital improvement need of approximately $16.2 million (2022 dollars) to address
these drainage deficiencies. The study also identified the need for a dedicated Stormwater Fund and
a sustainable fee structure to support ongoing operations and capital investment. The storm sewer
system will be incorporated into the IIMP and the short-term (Years 1–10) and long-term (Years
11–30) Capital Improvement Program.
Annual Street Improvement Program
The City currently administers an annual Street Improvement Program focused on roadway
resurfacing, drainage improvements, pavement patching, parking lot rehabilitation, pavement
marking updates, and associated infrastructure maintenance activities. The City seeks to transition
from primarily annualized project delivery toward a more comprehensive, data-driven pavement and
lifecycle asset management framework integrated into long-range capital planning. Historical annual
programs and project records will be made available to the selected consultant.
The City has incorporated sustainable roadway practices into its annual road program, including
warm mix asphalt technologies and recycled pavement materials. The City encourages respondents
to incorporate sustainability, resiliency, and lifecycle cost considerations into pavement and
infrastructure recommendations.
OBJECTIVES
• Evaluate the existing water and sewer rate structures for compliance with applicable laws, bond
covenants, and regulatory requirements. Make recommendations for any changes that are
necessary to achieve compliance.
• Evaluate and establish minimum fund balances for the water & sewer fund, based on best
practices.
• Evaluate & recommend rates that are financially sustainable.
• Ensure rates are structured to fairly allocate costs among customer classes.
• Evaluate water and sewer service connection fees that have not been updated since 2012.
• Evaluate and prioritize existing plans/studies across water/wastewater and roads, make
recommendations and roll into a short-term (years 1 thru 10) CIP and outline a long-term (years
11-30) CIP.
• Review the existing five-year capital improvement plans for the water and sewer fund and
recommend financing strategies.
• Evaluate the plan for the current and future issuance of debt service to fund future capital
projects.
• Evaluate current pavement conditions, development a PMP with the short- and long-term
CIP’s.
• Compile CIP programs into an Integrated Infrastructure Master Plan.
Current rate increases are scheduled through 5/15/2027 under Ordinance No. 2023-04. Study will
evaluate the current rate increases and recommend any changes. Rate study will recommend rate
increase(s) for no more than five (5) years beginning 5/15/2028.
Links to 2023 rate study and presentation to City Council.
https://www.geneva.il.us/DocumentCenter/View/16972/Geneva-2023-Water-Sewer-Rate-Study-
Report
https://www.geneva.il.us/DocumentCenter/View/16941/2023-Geneva-Water-Rates-Presentation
Link to 2025 Street Improvement Program.
https://www.geneva.il.us/547/Street-Program
Link to 2021 Comprehensive Drainage Study.
https://www.geneva.il.us/DocumentCenter/View/12070/2021-Comprehensive-Geneva-Drainage-
Study
SCOPE OF SERVICES
The City has identified a general scope of services as described below. At a minimum, this project
shall include:
1. General:
a. Review historical financial statements, budgets, audits, rate ordinances,
plans/recommendations and studies.
b. Assess the current condition of current infrastructure related to water, wastewater,
transportation/road operational and maintenance activities.
c. Evaluate current and/or existing plans/studies to determine viability.
d. Review customer data by class and usage.
e. Review existing debt, future debt, capital improvement plans, and funding
requirements.
f. Evaluate historical revenues and expenses for the Water & Sewer Fund.
g. Analyze fund balance and reserve policies for the Water & Sewer Fund.
h. Review compliance with bond covenants and other financial constraints for the
Water & Sewer Fund.
i. Identify structural deficits or surpluses.
j. Allocate costs between water and sanitary sewer utilities.
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