27SA-351R HVAC-ATC
| Bidders ID: | NBD10703369066755848 |
|---|---|
| Due Date: | Aug 19, 2026 |
| Posted Date: | Jul 8, 2026 |
| Level of Government: | State & Local |
| State: | Delaware |
| Agency: | New Castle County |
| Category: |
|
| Source: | Members Only |
| Bid Title: |
27SA-351R HVAC-ATC
|
| Category: | Goods and Services |
| Status: | Open |
|
Attachment Preview
Bid# 27SA-351R
HVAC-ATC
New Castle County
Purchasing Division
87 Reads Way
New Castle, DE 19720
(302) 395-5250
New Castle County Sealed Bid and Proposal Solicitation
Introduction:
New Castle County is seeking competitive sealed bids and priced proposals for HVAC preventive
maintenance, time and material repairs, and new equipment installations. Interested parties are
asked to submit their bids and proposals to the New Castle County Purchasing Division.
Important Dates:
First Advertisement
Second Advertisement
Pre-Solicitation Site Visit
Deadline for Vendor Questions
Proposal/Bid Submission Deadline
Target Award [or beginning of term]
July 9, 2026
July 16 2026
8:00 a.m., July 23 and 24, 2026
NOON, July 30, 2026
2:00 p.m., August 19, 2026
Date of Award
Bid Specifications:
Vendors are responsible for retrieving bid specifications and addenda (if applicable) from
https://www.newcastlede.gov/Bids.aspx.
All questions regarding this solicitation must be submitted in writing. No verbal responses or
unofficial communications that modify the terms and specifications of this solicitation will be
considered binding. Any changes to the solicitation will only be made through an official, written
addendum issued by New Castle County and posted on the website (link provided above). New
Castle County reserves the right to answer verbal questions that do not modify any part of this
solicitation.
Contact Information:
Questions should be submitted in writing and directed to Susan Smith, Procurement Agent, at
susan.smith@newcastlede.gov by the date and time noted in the table above.
6-26-2026
Bid# 27SA-351R
Page 1 of 28
New Castle County
Purchasing Division
87 Reads Way
New Castle, DE 19720
(302) 395-5250
Table of Contents
Bid# 27SA-351R
HVAC-ATC
Section 1: General Information ...................................................................................................... 4
1. Submission Deadline:.......................................................................................................... 4
2. Submission Address: ........................................................................................................... 4
3. Delivery Method: ................................................................................................................ 4
4. Bid Submission Instructions and Content Requirements: .................................................. 4
5. State of Delaware Business License .................................................................................... 6
6. Bid Opening:........................................................................................................................ 6
7. Award Criteria ..................................................................................................................... 6
8. Proposal Evaluation and Selection Process ........................................................................ 7
9. Evaluation Criteria............................................................................................................... 7
10. Contract Terms: .................................................................................................................. 7
11. Diversity and Inclusion:..................................................................................................... 11
12. Subcontracting: ................................................................................................................. 11
13. Federal Funding Requirements Specific to Grant Awards................................................ 12
Section 2: Bid Specific Requirements ........................................................................................... 13
1. Scope of Work | Specifications......................................................................................... 13
2. Site Inspection/Pre-Bid Meeting Requirements ............................................................... 13
3. Requirements for Bid or Proposal Submission ................................................................. 14
4. Company/firm Detail Requirements................................................................................. 14
5. No Substitutions................................................................................................................ 14
6. Right to Inspect ................................................................................................................. 15
7. Indemnification ................................................................................................................. 15
8. New Castle County Commitment to Supplier Diversity.................................................... 15
9. Contract Accessibility........................................................................................................ 16
10. Confidentiality................................................................................................................... 16
11. Material Safety Data Sheets (MSDS)................................................................................. 16
12. Required Insurance ........................................................................................................... 16
6-26-2026
Bid# 27SA-351R
Page 2 of 28
New Castle County
Purchasing Division
87 Reads Way
New Castle, DE 19720
(302) 395-5250
Bid# 27SA-351R
HVAC-ATC
13. Delaware Labor ................................................................................................................. 18
14. Cooperative Contingency.................................................................................................. 18
15. Additions ........................................................................................................................... 18
Section 3: Non-Collusion Statement............................................................................................. 19
Section 4: Authorized Representative Procurement Affidavit ..................................................... 20
Section 5: Respondent Checklist................................................................................................... 22
Section 6: Green Initiative Expectations ....................................................................................... 23
SECTION 7: AI USAGE IN PROPOSAL PREPARATION ..................................................................... 25
Attachment A – Scope of Work/Specifications............................................................................. 26
Attachment B – PRICING INFORMATION...................................................................................... 27
Attachment C - Evaluation ............................................................................................................ 28
NOTE – All Exhibits will be listed within the scope of work
6-26-2026
Bid# 27SA-351R
Page 3 of 28
New Castle County
Purchasing Division
87 Reads Way
New Castle, DE 19720
(302) 395-5250
Bid# 27SA-351R
HVAC-ATC
SECTION 1: GENERAL INFORMATION
1. Submission Deadline:
Proposals must be received before the Submission Deadline noted in the table on Page 1.
Submissions must include one (1) original within a sealed envelope.
2. Submission Address:
New Castle County Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
3. Delivery Method:
3.1 Mail to the address above. Use a carrier that guarantees delivery and provides
tracking. Vendor is fully responsible for delivery to the correct location by the due
date and time of the bid opening.
3.2 Deliver in person to the Government Center between 8 a.m. and 3:30 p.m. EST on
business days. Contact a member of the Administrative Services at 302-395-5965
upon arrival or ask the Receptionist to contact the Purchasing Division.
3.3 Facsimile (fax) transmissions are unacceptable and will be rejected.
4. Bid Submission Instructions and Content Requirements:
4.1 Clearly display Bid# 27SA-351R, HVAC-ATC in the lower left quadrant on the front
of the sealed envelope.
4.2 Include completed Non-Collusion Statement/Signature Page and Authorized
Representative Procurement Affidavit signed and dated by the Authorized
Representative.
4.2.1 Failure to sign and return these documents could result in a bid
submission being rejected.
4.3 The Signature Page must include the company name, address, tax ID, and
contact information.
4.4 All bidders must provide copies of all necessary licenses required to perform the
work specified in this solicitation. Licenses must be issued by the appropriate
licensing authority prior to the execution of a contract or issuance of a purchase
order.
4.4.1 It is the responsibility of each bidder to ensure that their licenses are
current and valid throughout the bidding process and the duration of the
contract. Expired or suspended licenses may result in disqualification
from the bidding process or termination of the contract if discovered
6-26-2026
Bid# 27SA-351R
Page 4 of 28
New Castle County
Purchasing Division
87 Reads Way
New Castle, DE 19720
(302) 395-5250
Bid# 27SA-351R
HVAC-ATC
post-award.
4.4.2 Bidders must hold all licenses that are relevant to the scope of work or
specifications outlined in the solicitation. This includes, but is not limited
to, professional licenses, business licenses, contractor licenses,
specialized licenses, and any specific permits required by local, state, or
federal law.
4.4.3 Each bidder is responsible for understanding and identifying the specific
licenses and/or permits required to comply with section 4.4.2 of this
solicitation.
4.4.4 Copies of all required licenses must be submitted along with the bid
documents. Failure to include all necessary license documentation may
result in the bid being considered non-responsive.
4.4.5 Bidders are required to notify New Castle County immediately of any
changes to the status of licenses during the bidding process or contract
period. This includes renewals, suspensions, or revocations.
4.4.6 Compliance with all licensing requirements is mandatory. Bidders found
to be non-compliant may face penalties including, but not limited to,
disqualification from current and future solicitations, and legal actions
where applicable.
4.4.7 New Castle County reserves the right to verify the validity of any licenses
submitted as part of the bid documents at any time. Bidders may be
required to provide additional information or documentation to support
the validity of their licenses.
4.5 Vendors are asked to provide a brief statement on the Non-Collusion Statement
of how they heard about this solicitation opportunity.
4.6 By submitting a proposal, each bidder represents that has reviewed and will
comply with the New Castle County Code of Ethics, New Castle County Code §§
2.03.101-110 (the “Ethics Code”), throughout the solicitation process and during
the full term of any resulting contract, including any extensions or renewals.
4.6.1 Bidders shall refrain from offering, giving, soliciting, or accepting
anything of value to or from County officials or employees that would
violate the Ethics Code, and shall avoid any actions creating an
appearance that County decisions are influenced by factors other than
the merits.
4.6.2 Bidders shall not seek, obtain, disclose, or use confidential information
for private gain or to obtain an unfair competitive advantage in the
procurement process or during contract performance.
4.6.3 Bidders shall disclose with their proposal the identity of any County
6-26-2026
Bid# 27SA-351R
Page 5 of 28
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