Parking Lot Improvements PN5046 Rotary Park & ENN000225 Soderberg Trailhead

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Bidders ID:	NBD10637006985786449
Due Date:	Jul 29, 2026
Posted Date:	Jul 8, 2026
Level of Government:	State & Local
State:	Colorado
Agency:	Larimer County
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Solicitation Number:	B26-01
Source:	Members Only

Due Date	Number	Title	Documents	Contact
2026-07-29	B26-01	Parking Lot Improvements PN5046 Rotary Park & ENN000225 Soderberg Trailhead	Bid Doc	Karen Schaefer, Purchasing Agent schaefka@co.larimer.co.us 970-498-5936

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INVITATION TO BID (ITB)

ITB #B26-01

Parking Lot Improvements PN5046 Rotary Park and PN ENN000225 Soderberg Trailhead

ITB SUMMARY:

Description of Work: Parking lot improvements at Rotary Park and Soderberg Trailhead parking lots

near Horesetooth Reservoir in Fort Collins, CO.

Soderberg Parking Lot coordinates: 40.53148007248153, -105.16268477284018

Rotary Parking Lot coordinates: 40.566394, -105.154945

Contract Provisions for Non-Federal Entity Contracts Under Federal Awards are included as

attachments to the Sample Contract.

All bidders shall be experienced highway contractors and must be experienced in highway construction

and in the use of the Colorado Department of Transportation’s Specifications for Road and Bridge

Construction. Larimer County may require the apparent low bidder to submit a Statement of

Qualifications prior to award. The County reserves the right to reject a bid from a Contractor

considered unqualified.

PRE-BID MEETING: July 15, 2026 @ 11:00 AM (MT)

Bidders are requested (not required) to attend and participate in the conference. Vendors should read

the entire bid document prior to the Pre-Bid Meeting.

TO ATTEND THE VIRTUAL PRE-BID MEETING:

https://larimer-org.zoom.us/j/93098784792?pwd=jbK8Aw1caDmof5CqFuy9PjdsLdwDhe.1

Meeting ID: 930 9878 4792 Passcode: 502051

One tap mobile +17193594580,,93098784792#,,,,*502051# US

QUESTION DEADLINE: July 17, 2026 @ 10:00 a.m. (MT)

All questions regarding this solicitation must be emailed to the Contact Person identified below. If you

do not receive a confirmation email of receipt, please call the Contact Person to verify receipt of your

questions. No questions will be accepted after the date and time referenced above. All questions

received will be answered via Addendum only.

DEADLINE FOR SUBMITTALS/BID OPENING: July 29, 2026 @ 2:00 p.m. (MT)

The Board of Larimer County Commissioners will only be accepting Bids electronically submitted via the

Rocky Mountain E-Purchasing System (BidNet, BidNet Direct) portal, up to the date and time referenced

above, at which time they will be publicly opened and read aloud.

TO ATTEND THE VIRTUAL BID OPENING:

https://larimer-org.zoom.us/j/97028397116?pwd=mWY91v82aljSbBmXoQ9eAs6zwx2tyK.1

Meeting ID: 970 2839 7116 Passcode: 524976

One tap mobile +17193594580,,97028397116#,,,,*524976# US

BIDNET PORTAL / ITB OFFICIAL WEBSITE:

To submit your bid and view official solicitation documents and addenda only available on the BidNet

portal, use the following link: https://www.bidnetdirect.com/colorado/larimer-county/

CONTACT PERSON:

Purchasing Agent Karen Schaefer, schaefka@co.larimer.co.us, 970-498-5936

1. GENERAL INSTRUCTIONS FOR BIDDERS:

1.1 Artificial Intelligence (AI) Disclosure:

Portions of this solicitation may have been prepared or modified with the assistance of Artificial Intelligence (AI)

technologies. All such content has been reviewed, verified, and approved for accuracy and compliance by the

Purchasing Agent prior to issuance.

1.2 Bid Preparation:

Bidders are responsible for all costs associated with preparing and submitting their bid. Bids must be

completed in ink or typewritten on County-provided forms, and must not include conditions outside the

specifications unless specifically requested. Non-conforming bids may be rejected. All bid prices must be

furnished exclusive of Federal, State, and Local taxes.

1.3 Bid Submission:

Bidders must be registered with BidNet in order to submit a bid; registration is free. Larimer County strongly

recommends bidders register well in advance of the submittal deadline to ensure they have adequate time to

upload and submit their bid.

It is the sole responsibility of the Bidder to ensure all required Bid documents are submitted through BidNet by

the submission deadline. Bids will be time-stamped by BidNet upon receipt; BidNet does not allow for

uploading or submitting Bid documents after the Bid submittals deadline has passed, so allow adequate time to

upload and submit your Bid prior to the deadline. Larimer County will not accept uploads that are “saved” but

not “submitted”. To verify that a Bid has been submitted successfully, Bidders may contact BidNet Support, or

verify, via the Bid Management tab in the Bidder’s account, that the documents are not in “Draft” status.

1.4 Consideration of Bids:

It is understood that Larimer County reserves the right to reject any and/or all bids and to waive informalities

and irregularities in bids, and to accept the bid that, in the opinion of Larimer County, is in the best interests of

Larimer County. No bid is contingent on the purchase of all items listed. Prices and terms must remain in

effect until a contract has been executed.

If, in the sole judgment of the Board of County Commissioners, the bids are substantially equal, the Board may

grant the contract to a company(ies) located in Larimer County, however this is not applicable in the case that

Federal funds are used.

1.5 Cooperative Use

Other governmental entities may piggyback on the award of this solicitation, assuming the award vendor is

amenable, and should contact Larimer County Purchasing for any necessary procurement documents. The

entity will deal directly with the award vendor concerning the placement of Purchase Orders, freight charges,

contracting and disputes, invoicing, and payment. Larimer County will not be held liable or responsible for any

liability, claims, costs, damages, demands, actions, losses, judgments or expenses incurred by the vendor or

any government entity relating to such use.

1.6 Equal Opportunity Employer (EEO) / Disadvantaged Business Opportunities:

Larimer County, in accordance with Federal and State laws, is an Equal Opportunity Employer and does not

discriminate. Larimer County strongly encourages the use of small and minority firms, women's business

enterprises, and labor surplus area firm services.

Larimer County hereby notifies all Bidders they will be afforded full and fair opportunity to submit a Bid in

response to this ITB and they will not be discriminated against on the basis of age 40 and over, race, sex

(including pregnancy), color, religion, national origin, disability, genetic information, sexual orientation, gender

identity, gender expression, military or veteran status, or any other applicable status protected by Federal,

State, or local law in consideration for award.

1.7 Payment:

Payment for work performed or goods sold to Larimer County can be expected within 45 days after receipt of

the invoice and satisfactory acceptance by the Department receiving the service or goods (unless otherwise

stated and agreed to by County).

1.8 Public Records:

All information submitted in response to this bid is subject to disclosure under the Colorado Open Records Act

(“CORA”).

1.9 Insurance:

Upon Notice of Award, the Award Vendor will be required to submit a valid Certificate of Insurance (COI) that

meets, at a minimum, the Insurance Requirements published in the solicitation, see Attachment B published

as a separate attachment with this invitation to bid. This valid COI must be received by Larimer County within

15 calendar days of the Notice of Award and must include Larimer County listed as Additional Insured and

Certificate Holder.

1.10 Reasonable Accommodations:

Per the Americans with Disabilities Act (ADA), Larimer County will provide reasonable accommodation to

qualified individuals with a disability who need assistance. Services can be arranged with at least seven (7)

business days’ notice. Please email the Contact Person listed on the page 1 or call Relay Colorado 711.

“Walk-in” requests for auxiliary aids and services will be honored to the extent possible but may be unavailable

if advance notice is not provided.

1.11 Regulatory and Legal Compliance Requirements:

No vendor awarded a solicitation will be federally debarred. Such debarment will be checked through the

System for Award Management, at www.sam.gov.

All businesses, organizations, and individuals contracting with Larimer County must comply with Title II of the

Americans with Disabilities Act of 1990, as amended. For more information on these requirements and to read

the full Title II text, please go to the following web page: https://www.ada.gov/ada_title_II.htm.

Domestic Preferences (2 CFR 200.322)

When federal funds are used, Larimer County to the greatest extent practicable and consistent with law, may

provide preference for the purchase, acquisition, or use goods, products, and materials produced in the United

States. This includes, but is not limited to, iron, aluminum, steel, cement, and other manufactured

products. The requirements of 2 CFR 200 must be included in all subawards, contracts, and purchase orders

under Federal awards.

For projects involving infrastructure—whether or not infrastructure is the primary purpose—the stricter of the

Domestic Preference or Buy America requirements will apply (see below).

Buy America Preferences for Infrastructure Projects (2 CFR 184):

When federal funds are used;

 All iron or steel articles, materials, or supplies must be produced entirely in the U.S. (from initial melting

through coatings).

 All manufactured products must be produced in the U.S., with more than 55% of total component costs

coming from U.S. sources.

 All construction materials (non-ferrous metals, plastic and polymer products, glass, fiber optic cable

(including drop cable), optical fiber, lumber, drywall, engineered wood) must be manufactured in the

U.S.

 Cement, aggregates (sand, gravel, stone), and aggregate binding agents are excluded and not subject

to Buy America.

Recovered Materials Requirement (2 CFR 200.323):

Larimer County and its contractors must comply with Section 6002 of the Solid Waste Disposal Act (as

amended by the Resource Conservation and Recovery Act). This requires purchasing EPA-designated items

(40 CFR Part 247) that contain the highest practicable percentage of recovered materials, consistent with

satisfactory competition. This applies when the item’s purchase price exceeds $10,000 or when County

purchases of that item exceeded $10,000 in the previous fiscal year. Covered categories include: paper

products, vehicular products, construction and transportation products, park and recreation products,

landscaping products, non-paper office products, and miscellaneous products.

Unless otherwise approved by the Engineer, the awarded Contractor shall perform, with its own organization,

not less than 30 percent of the total original contract amount.

The Contractor certifies that by submitting an offer, neither the contractor nor subcontractors, the organization

nor its principals are suspended or debarred or otherwise excluded from procurement by the Federal

government and do not appear on the Excluded Parties List System (EPLS) maintained by the General

Services Administration (GSA).

4. BIDDING INSTRUCTIONS:

The following items are part of the bid. If any of these items cannot be located, please contact the Purchasing

Agent identified on the first page of the Invitation to Bid (ITB).

 Bid Package

o General Instructions

o Bidding Instructions

o Bid Form

o Bid Bond

o Anti-Collusion Affidavit

o Byrd Anti-Lobbying Amendment Certification

o Certificate of Intent to Sublet

 Attachment A – Bid Schedule (in Excel format)

 Attachment B – Sample Contract, Insurance Requirements, Federal Provisions, P&P Bonds

 Attachment C – Special Provisions

 Attachment D – Construction Plans- Rotary

 Attachment E – Construction Plans- Soderberg

Bidders are required to submit one (1) PDF file containing the following documents, in the order listed below:

1. Bid Form

2. Bid Bond

3. Anti-Collusion Affidavit

4. Byrd Anti-Lobbying Amendment Certification

5. Certificate of Intent to Sublet

6. Bid Schedule

In addition, bidders are required to submit the Bid Schedule in Excel format as a separate file. For the

avoidance of doubt, the Bid Schedule must be submitted both:

 Within the PDF file accompanying the other required documents listed above, and

 As an individual Excel file.

Each Bid must be accompanied by a Bid Guaranty consisting of a Bid Bond in the amount of five percent (5%)

of the contractor’s bid, without conditions, payable to Larimer County or your bid will be considered non-

responsive and your bid will be rejected. The sample Bid Bond included in these bid documents should be

used. Bid Guaranties may be held until the contract is awarded, provided the time from bid opening to contract

award does not exceed 30 days. Payment and Performance Bonds in the amount of 100 percent of the Award

Vendor’s Contract price must be supplied prior to any work beginning.

Each bid must contain a unit bid price for each item shown in the Bid Schedule. Failure to provide the Bid

Schedule in both required formats and in the specified manner may result in the disqualification of your bid.

The signed Anti-Collusion Affidavit must be submitted with the bid or the bid will be deemed non-

responsive and rejected.

You are viewing the opportunity summary page, which includes a brief overview and a preview of the attached documents.

Disclaimer: The details regarding bids, requests for proposals (RFPs), and requests for qualifications (RFQs) on this site are provided for convenience and do not represent official public notice. To respond to or inquire about bids, RFPs, or RFQs, please contact the appropriate government department.

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