Public Elevator Upgrades in Main Courthouse

***SOME PROVISIONS MAY NOT BE INCLUDED IN THE FINAL VERSION OF THIS DOCUMENT IF DEEMED INAPPLICABLE BY THE COUNTY***

INVITATION FOR BIDS

PROJECT: Public Elevator Upgrades in Main Courthouse 525 N. Main Street

Wichita, KS 67203

COUNTY REQUEST FOR BID (RFB) NUMBER: 26-0052 PRE-BID MEETING:

A pre-bid meeting will be held on site. Bidders are to meet at 525 N. Main Street, 1st Floor Lobby, Wichita, KS 67203 beginning at 10:30 a.m. on Thursday, June 11, 2026. All attendees will be required to go through courthouse security to access the building, so please allow additional time for clearance.

Attendance is not mandatory; however, this will be the only time to meet directly with County staff and the architect to answer questions concerning this project. General contractors are encouraged to have their subcontractors attend this meeting to view the site conditions.

Bidders are encouraged to examine bidding documents as early as possible. In order to ensure each bidder has the most current information for bidding there is an established date and time for last questions to be asked. Bidders requiring clarification or interpretation of the Bidding Documents shall make such requests, in writing only, to Lee Barrier, Purchasing Agent, at Euleeta.Barrier@sedgwick.gov no later than 5:00 p.m. on Thursday, June 18, 2026.

RESPONSES TO INVITATION FOR BID:

PLEASE NOTE ADDRESS CHANGE FOR PURCHASING DEPARTMENT.

100 N. Broadway Avenue, Suite 610, Wichita, Kansas 67202

Responses will be received in the Sedgwick County Purchasing Department, located in the Finance Department until 1:45 p.m. on Tuesday, June 30, 2026. Late Bids will not be accepted and will not be considered for award recommendation.

Purchasing is now offering the option of electronic bid submission. Should you elect to participate with an electronic response, the RFB number must be entered in the subject line (RFB#: 26-0052) and email the entire document with supplementary materials to:

Purchasing@sedgwick.gov

Should you elect to participate with a physical response, the response must sealed and marked on the lower left-hand corner with the firm name and address, RFB number (RFB#: 26-0052), and the response due date. Submit one (1) original AND one (1) electronic copy (.PDF/Word supplied on a flash drive) of the entire document with any supplementary materials to: Buyer's Name, Sedgwick County Purchasing Department, 100 N. Broadway, Suite 610, Wichita, KS, 67202.

Again, submittals are due NO LATER THAN 1:45 pm on Tuesday, June 30, 2026. If you have any questions or difficulties, please contact Purchasing at Purchasing@sedgwick.gov or call (316) 660-7255 for assistance. Late or incomplete responses will not be accepted and will not receive consideration for final award.

If you choose to send a hard copy of your bid, Sedgwick County will not accept submissions that arrive late due to the fault of the U.S. Postal Service, United Parcel Service, DHL, FedEx, or any other delivery/courier service.

BID RESPONSES WILL BE OPENED AT: 2:15 p.m. on Tuesday, June 30, 2026.

This meeting will be held in the Finance Department, 100 N. Broadway, Suite 610, Wichita, Kansas, 67202. All interested parties are invited to attend this meeting, as bids/responses will be received,

Public Elevator Upgrades in Main Courthouse

publicly opened and read aloud or you may listen in as the bids/responses are read into the record. If you would like to listen in, please dial our Meet Me line @ (316) 660-7271 at 2:15 pm.

After review and appropriate approval, a contract will be awarded to the lowest responsive, responsible and best bidder meeting specifications and appropriately licensed to do the specified work outlined in these documents.

Plans and specifications are available in electronic form only and may be downloaded by clicking the following link, Sedgwick County Construction Projects. Company information will be collected to generate a plan holder’s list which will be updated weekly and available at the PUBLIC ELEVATOR UPGRADES section of the current RFP/RFQ page.

There will be NO Bid Document Deposit for this set of Documents.

A RECOMMENDATION FOR CONTRACT AWARD:

Will be made to the Board of Bids and Contracts at its regular meeting at 10:00 a.m. on Thursday, July 2, 2026. Generally held in the County Commission Meeting Room located at 100 N. Broadway, Lower Level, Wichita, Kansas, 67202, although this date or location could change.

CONTRACT AWARD:

Board of County Commissioners will consider award on Wednesday, July 8, 2026, although this date could change.

PROJECT SCOPE:

Rehabilitation of three (3) Sedgwick County Elevators in the Main Courthouse. This project will require phasing of all three (3) elevator updates as it is impossible to take the elevators out of service at one time due to the high use in this court building.

BIDDING DOCUMENTS:

1. Complete sets of Bidding Documents shall be used in preparing Bids.

2. Neither the Owner nor the Architect/Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

3. The Owner or Architect/Engineer, in making copies of the Bidding Documents available, do so only for the purpose of obtaining Bids on the work and do not confer a license or grant for any other use.

4. Bids shall include furnishing all labor, materials, equipment and performing the work for the above-described Project in strict accordance with the Bidding Documents and any Addenda.

DURING BIDDING PERIOD:

Inquiries regarding Bid Documents, Bid/Selection process or any requests for information about this specific project shall be directed in writing only to:

Lee Barrier, Purchasing Agent

100 N. Broadway Avenue, Suite 610

Wichita, KS 67202

Telephone: (316) 660-7150 Fax: (316) 660-1839

E-mail: Euleeta.Barrier@sedgwick.gov

All contact concerning this solicitation shall be made through the Purchasing Department. Bidders shall not contact county employees, department heads, using agencies, evaluation committee members or elected officials with questions or any other concerns about the solicitation. Questions, clarifications and concerns shall be submitted to the Purchasing Department in writing. Failure to comply with these guidelines may disqualify the Bidder’s response.

Public Elevator Upgrades in Main Courthouse

OWNER’S REPRESENTATION:

Owner’s Representative for the duration of the Project:

Sandy Anguelov, Senior Construction Project Manager 271 W. 3rd Street, Suite 325

Wichita, Kansas 67202

Telephone: (316) 660-9865

E-mail: Sandy.Anguelov@sedgwick.gov

Architect’s Representative:

Nick Kurth, Associate AIA + NCIDQ + IIDA Tessere

1525 E. Douglas Avenue Wichita, Kansas 67211

Telephone: (316) 265-9367

E-mail: Nick.Kurth@tessere.com

BIDDER’S REPRESENTATION:

In order to induce the Owner to accept their Bid, in addition to and not in lieu of any other representations and warranties contained in the Bidding Documents, the Bidder represents and warrants the following to the Owner:

1. The Bidder and their subcontractors are financially solvent and possess sufficient working capital to complete the work, and perform all obligations hereunder.

2. The Bidder is able to provide the plant, tools, materials, supplies, equipment, and labor required to complete the work and perform the Bidder’s obligations hereunder.

3. The Bidder will be authorized to do business in the State of Kansas, and will be properly licensed to do this work.

4. The Bid and execution of the Bidding Documents and the Bidder’s performance thereunder are within the Bidder’s duly authorized powers.

5. The Bidder has made an exhaustive study of the Bidding Documents; understands the terms and provisions thereof; and has sought or will timely seek any and all necessary clarifications prior to submitting the Bid; and that the Bid is made in accordance with the foregoing.

6. The Bidder has visited the Project and is completely familiar with the local and special conditions under which the work is to be performed and has correlated such knowledge with the requirements of the Bidding Documents.

7. The Bid is based upon the approved materials, systems and equipment described in the Bidding Documents without exception, including all warranties, coordination and components required to perform the work.

8. The Bidder certifies that their Bid is submitted without collusion, fraud, or misrepresentation as to other Bidders, so that all Bids for the Project result from a free, open and competitive bidding environment.

9. The Bidder possesses a high level of experience and expertise in the business administration, management, and superintendence of projects of the size, complexity and nature of this particular Project, and that the Bidder will work with the care, skill and diligence of such a contractor.

10. The Bidder acknowledges that the Owner is relying upon this Bidder’s skill and experience in connection with the work being bid herein.

11. That complete sets of Bidding Documents were used in the preparation of the Bid and that neither the Owner nor the Architect is responsible for errors or misinterpretations resulting from the use of incomplete sets of such Documents.

The foregoing warranties are in addition to, and not in lieu of (A) any and all other liability imposed upon the Contractor by law with respect to the Contractor’s duties, obligations and performance of the work and

Public Elevator Upgrades in Main Courthouse

(B) any and all other warranties, representations and certifications made in the Bidding Documents. The Contractor’s liability hereunder shall survive the Owner’s final acceptance of and payment for the work. All representations and warranties set forth herein and in the Contract Documents shall survive the final completion of the work or the earlier termination of this Agreement.

Bid Guarantee:

1. Bid Security is required in the amount of at least 5% of the bid plus all additional alternates. In case of multiple prices in a bid or alternate, write for the maximum possible contract amount.

2. Bid Security can be in the form of a certified or Cashier’s Check or Bid Bond acceptable to Sedgwick County. Checks are to be made payable to the Sedgwick County Clerk and drawn on a solvent Kansas bank or trust company. These checks or bonds will be retained by Sedgwick County until the purchase contract has been awarded.

3. Bid Bonds shall be written by a bonding agency approved by the United States Treasury Department and licensed to do business in the State of Kansas.

4. Bid Bonds shall be submitted on AIA Document A310, latest edition, as issued and approved by the American Institute of Architects.

5. Bid Security will be retained by the Sedgwick County Clerk until the Contract for the Project has been completed and is a guarantee that if awarded the Contract, the Bidder will enter into a contract and give bonds as required. In the event the successful Bidder fails to consummate a signed Contract, through no fault of the Owner, Bid Security shall be retained by the Owner as liquidated damages and not as a penalty.

6. Sedgwick County reserves the right to retain the Bid Security of the three (3) lowest Bidders until the successful Bidder has entered into a Contract or until 60 days after Bid opening, whichever is the shorter. All other Bid Securities will be returned as soon as practicable.

Sedgwick County is desirous of allowing as many Kansas vendors as possible the opportunity to participate, including minority owned, woman owned and small businesses, in the roles of general contractors and subcontractors. If your company does not fall into either of these categories, your efforts to contract with vendors who fall in these categories are appreciated.

General Contractor will be required to maintain a subcontractor worksheet throughout the project and will submit the worksheet to County staff at any time requested but shall submit the worksheet at the completion of project.

END OF INVITATION FOR BIDS

Public Elevator Upgrades in Main Courthouse

INSTRUCTIONS TO BIDDERS

PROJECT: Public Elevator Upgrades

525 N. Main Street Wichita, KS 67203

COUNTY REQUEST FOR BID (RFB) NUMBER: 26-0052

ARCHITECT: Nick Kurth, AIA + NCIDQ + IIDA

Tessere

1526 E. Douglas Avenue Wichita, KS 67211

Bids shall be made in accordance with these Instructions to Bidders:

A. Responses to this invitation will be accepted only from General Contractors who are licensed to do business in Sedgwick County.

B. Applications will also be accepted from General Contractors who have applied to receive a reciprocal license.

C. A copy of General Contractor’s Certificate of Insurance will be required to be submitted with the Bid at the time the bids are due. Insurance policy will be due from the successful contractor as part of the required documents prior to issuance of the notice to proceed.

D. Bidding Documents shall include the Invitation for Bids, Bid Form, construction drawings, proposed Contract Documents, including any Addenda issued prior to receipt of Bids, supplemental information and any additional information requested.

E. Bids must be on a lump sum basis and shall be the Contract Amount.

F. Bidder Qualifications: For the duration of the project, all Prime Bidders shall be located within Sedgwick County, Kansas or establish an office in Sedgwick County, Kansas, and may be required by the Owner to furnish information to support the Bidder’s capability to fulfill the Contract if awarded the Contract. Such information does not need to be submitted with the Bid but may be requested at the Owner’s option. Such information may include, but not be limited to, the following:

1. Proof of registration with the Kansas Director of Taxation by non-resident Bidders (K.S.A. 79-1009).

2. Proof of registration with the Kansas Secretary of State by foreign corporations.

3. List of projects of similar size and type the Bidder has constructed or in which the Bidder has been engaged in a responsible capacity.

4. Evidence the Bidder maintains a permanent place of business.

5. A current financial statement.

Examination:

1. BEFORE SUBMITTING A BID, each Bidder shall examine carefully all documents pertaining to the work and visit the site to fully inform himself of the condition of the site and the conditions and limitations under which the work is to be performed.

2. SUBMISSION OF A BID will be considered presumptive evidence that the Bidder has fully informed himself of the conditions of the site, requirements of the Contract Documents, and of pertinent national, state and local codes and ordinances, and that the Bid made allowances for all conditions, requirements and contingencies.

Public Elevator Upgrades in Main Courthouse

3. In reviewing these Documents, it is evident that certain information, if disclosed to the public, may jeopardize the security of Sedgwick County, and appropriate measures will be taken to maintain confidentiality.

4. In order to ensure each bidder has the most current information for bidding there is an established date and time for last questions to be asked. Bidders requiring clarification or interpretation of the Bidding Documents shall make such requests, in writing only, to the Purchasing Agent no later than 5:00 p.m. on Thursday, June 18, 2026.

5. Samples shall be submitted by the above referenced deadline to permit evaluation and notification of Bidders.

6. Any interpretation, correction or change of the Bidding Documents will be made by written Addenda. Interpretations, corrections, or changes of the Bidding Documents made in any other manner will not be binding, and Bidders shall not rely upon such interpretations, corrections, and changes.

Addenda:

1. DISCREPANCIES OR OMISSIONS in the documents will be clarified in the form of an electronic Addendum and will be posted on the County web site. Bidders finding discrepancies, omissions, or who are in doubt as to the meaning of any portion of the Contract Documents, should immediately request an interpretation from the Senior Purchasing Agent. In response, an Addendum will be issued, and the contractor shall rely solely on information contained in the written Addenda about said discrepancy or omission. Neither the Architect nor the Owner will be responsible for any other form of instructions or interpretations given to the contractor, either verbal or written.

2. ADDENDA received by Bidders shall be acknowledged by same on their Bid Form.

Substitutions:

1. Each Bidder represents that their Bid is based upon materials and equipment described in the Bidding Documents.

2. No substitution will be considered unless written request has been submitted to the Purchasing Agent and the Architect, in duplicate, for approval by 5:00 p.m. on Thursday, June 18, 2026. Each such request shall include a complete description of the proposed substitute, drawings, cuts, performance or test data, or information necessary for a complete evaluation. If the Architect approves any proposed substitution, such approval will be set forth in an Addendum.

Preparation of Bids:

1. BIDS shall be made on unaltered Bid Forms furnished by the County or detached from this Project Manual.

2. FILL IN all blanks on the Bid Form with ink or type. Blanks left on Bid Form may be cause for disqualification of Bidder.

3. Where Bidder is a Corporation, Bids must be signed with the legal name of the Corporation, followed by the legal signature of an officer authorized to bind the Corporation to a contract.

4. RECAPITULATION of work to be done shall not be included with any Bid.

5. Where so indicated by the makeup of the Bid Form, amounts shall be expressed in both words and figures, and in case of discrepancy between the two, the written amount shall govern.

Identification and Submission of Bid:

Public Elevator Upgrades in Main Courthouse

1. Contractor shall provide one (1) Original of the Bid Response Form, Bid Security and other supplemental information required to be submitted with the Bid.

2. All of the Bid Documents shall be enclosed in a sealed envelope with the notation “Bid Enclosed” on the face. The firm name and address, bid number, Bid opening date, and Bid opening time shall be provided in the lower left-hand corner of the Envelope.

Modification and Withdrawal of Bid:

1. A Bid may not be modified, withdrawn or canceled by the Bidder during the stipulated time period that a Bidder’s Bid Security is held following the time and date designated for the receipt of Bids. The Bidder so agrees in submitting his Bid.

2. WITHDRAWAL BEFORE BID OPENING: A Bid may be withdrawn at any time before Bid Opening but may not be resubmitted. If a bidder withdraws a bid, as authorized in K.S.A. 75-6905, the awarding authority may require that such bidder shall not be allowed to perform any work on the project through subcontract agreements or by any other means including re-bids.

3. AFTER BID OPENING: No Bid may be withdrawn or modified, except where the award of contract has been delayed for more than 60 days.

In the event of an Award, the lowest, responsive, responsible and best bid price meeting the specifications will be required to enter into contract required for the Project. Said Bidder shall also provide a Performance Bond for the full amount of the contract. The Performance Bond, in the amount of 100% of the Contract amount, must be submitted within 30 calendar days after award of contract. Failure to return these Documents within the required time period may cause a cancellation of the Award.

Consideration of Bids/Selection Process:

1. Bids received will be opened and read aloud publicly.

2. Owner shall have the right to determine the acceptable Bidder on the basis of the sum of the Base Bid and the Alternates accepted.

3. The Owner will award a contract to the lowest, responsive, responsible and best Bidder provided:

a. The Bid conforms to and has been submitted according to the requirements of the Bidding Documents and includes the Certificate of Insurance including Contractor’s General Automotive Liability, Workers Compensation Insurance and Owner’s Liability Insurance.

b. The Bid is judged to be reasonable.

c. The Bid does not exceed the funds available.

d. The Bid complies with the Instruction to Bidders and Mandatory Requirements.

e. The completion time is satisfactory to the Owner.

f. Evidence of the experience, qualifications and financial responsibility of the Bidder and his Subcontractors and the time of completion are all satisfactory to the Owner.

g. The County reserves the right to reject Bidders in accordance with the Bidding Documents.

4. Bids will be screened by a Review Committee consisting of the Project Manager, Architect and the Purchasing Agent.

Public Elevator Upgrades in Main Courthouse

5. No negotiations, decisions, or actions shall be initiated by any firm as a result of any verbal discussion with the Owner or employee of the Owner before the opening of responses to the document.

6. The Owner shall have the right to waive any informality and/or irregularity in any Bid received.

7. The Owner shall have the right to reject any and all Bids.

Time for Completion and Liquidated Damages:

All Bidders are required to state on the Bid Form the time needed for all work under the general contract to be completed, which would yield their best Bid. Unless otherwise required, this time frame shall be stated in calendar days and shall represent the Contractor’s commitment to complete the project on schedule.

The contractual period will begin with the issuance of Notice to Proceed and continue through completion of the project.

The Agreement will include a stipulation that liquidated damages will be assessed in the amount of

$450.00 per calendar day after Completion Date that the work is not substantially complete.

Upon satisfactory completion of the Contract, a formal CERTIFICATE OF PROJECT COMPLETION will be forwarded to the Contractor by the Project Architect. The date of substantial completion of the Project will be the starting date of the warranty period.

All work shall be in accordance with all Federal and State Laws, Local Ordinances and Building Codes, and the 2010 Standards for Accessible Design.

Taxes: Materials and equipment incorporated in the work are exempt from payment of sales tax under the laws of the State of Kansas.

Project Timeline:

The following dates are provided in addition to those previously stated to help interested contractors in planning participation in the project herein. The dates listed, however, are in no way guaranteed and are subject to change without notice.

	Day	Date	Time
Project out for bid:	Monday	June 1, 2026
Pre-bid Meeting	Thursday	June 11, 2026	10:30 a.m.
Last questions received:	Thursday	June 18, 2026	5:00 p.m.
Last Addendum Issued:	Thursday	June 25, 2026	5:00 p.m.
Bids Due to Purchasing:	Tuesday	June 30, 2026	1:45 p.m.
Bid Opening:	Tuesday	June 30, 2026	2:15 p.m.
Board of Bids and Contracts:	Thursday	July 2, 2026	10:00 a.m.
Board of County Commissioners:	Wednesday	July 8, 2026	9:00 a.m.

Notice to Proceed:

No work shall commence until the Owner issues a Notice To Proceed, and a Notice To Proceed will not be issued until all of the following are electronically submitted to: Sandy Anguelov, at Sandy.Anguelov@sedgwick.gov by the selected vendor. The Project Services Office is located at:

271 W 3rd Street, Suite 325, Wichita, Kansas, 67202.

1. The Contract signed by the representative with authority and ability to do so.

Public Elevator Upgrades in Main Courthouse

2. Performance and Statutory Bonds with the attached powers of attorney. Attach the receipt of the Clerk of the District Court to the Statutory Bond.

3. List of subcontractors and supplier’s proof of a valid Contractor’s license from the jurisdiction in which the work is being performed for both contractor and applicable sub-contractors is required.

4. Corporate Resolution of authority to sign and deliver the Contract Documents, executed by the Corporation’s Secretary or Assistant Secretary and dated before all other dated submittals.

5. Domestic (Kansas) corporations shall furnish evidence of good standing in the form of a Certificate signed by the Kansas Secretary of State. Foreign (non-Kansas) corporations shall furnish evidence of authority to transact business in Kansas, in the form of a Certificate signed by the Kansas Secretary of State.

6. Construction Schedule with major milestones identified.

7. Insurance Certification for Payment.

Such documents must be electronically submitted or delivered within ten (10) days of the Owner’s written notification to the successful Bidder. If they are not delivered within such time then the Bidder will be deemed to have abandoned its contract with the Owner, and the Owner will award a contract to the next lowest and best Bid.

1. The successful Bidder shall not make claim either for time or money against the Owner for labor or materials performed or delivered prior to issuance of the Notice to Proceed.

2. The County’s responsibility to issue a Notice To Proceed is expressly conditioned on the Contractor’s timely execution and delivery of such documents.

3. The County intends to issue a Notice To Proceed within 30 days of receipt of Bids.

4. A Purchase Order will be issued for the bid amount and constitute as the contract.

5. Bidders shall also note that the Work cannot begin until after a State of Kansas Sales Tax Exemption Certificate has been provided by Sedgwick County and affixed to the Purchase Order and the Notice to Proceed.

6. Contractor must submit Insurance Policy.

END OF INSTRUCTIONS TO BIDDERS

Public Elevator Upgrades in Main Courthouse

BID FORM

BID PROVIDED BY:

(Company Name)

I have received the Bid Documents, Specifications, and Construction Documents, collectively known as the Contract Documents for Construction of the

Public Elevator Upgrades in Main Courthouse

COUNTY REQUEST FOR BID (RFB) NUMBER: 26-0052

as prepared by the Architect, Nick Kurth, TESSERE:

In submitting this Bid, I agree:

1. To hold my Bid open for 60 days after the date of this Bid.

2. To enter into and execute a Contract, if awarded on the basis of this Bid, and to proceed in accordance with the requirements of the General Conditions and Contract Form.

3. To provide all labor, materials, equipment, tools of trades and labor, accessories, appliances, warranties and guarantees, and to pay all royalties, fees, permits, licenses and applicable taxes necessary to complete the work in accordance with the proposed Contract Documents.

4. To remove and haul away from the construction site any and all debris arising from this contract and to assume sole liability for all removal, handling, and dumping of debris.

5. To comply with any and all local, state, federal or other governmental laws, rules and regulations with respect to the transportation, disposal, and dumping of debris and other excavated materials and Contractor shall secure any and all necessary permits and approvals incident to said transportation, dumping and disposal.

6. To further agree to indemnify and hold the Owner and Designer harmless from any and all claims and/or damage of any kind whatsoever as a result of the Contractor’s performance of this Contract.

7. That attached to this Bid is one copy of the Certificate of Insurance including Contractor’s General Automotive Liability, Workers Compensation Insurance and Owner’s Liability Insurance.

8. CALENDAR DAYS:

The Undersigned agrees to reach substantial completion of the Work in consecutive calendar days from the date of Notice to Proceed. This includes material lead times.

The Undersigned agrees to reach final completion of the Work in consecutive calendar days from the date of Substantial Completion.

Total Calendar Days

Public Elevator Upgrades in Main Courthouse

9. BID:

BASE BID

To complete the Base Bid Work, in the time stipulated, in accordance with the Bidding Documents for the lump sum price which includes all three (3) elevators:

Dollars ($ ).

10. ADDENDA:

The Bidder acknowledges receipt of the following numbered Addenda: None ( ) #1( ) #2( ) #3 ( ) #4( ) #5( )

11. AGREEMENTS:

The Undersigned agrees to the following terms and conditions:

a. An incomplete Bid, or other information not requested which is written on this Bid Form, may be cause for rejection.

b. Read the Invitation for Bids and the Instructions to Bidders carefully.

c. The Owner reserves the right to reject any or all Bids and to waive all technicalities should such action be deemed to be in the best interest of the Owner.

d. This Bid may not be withdrawn for a period of 60 calendar days following the receipt and opening.

e. Failure to acknowledge receipt of any Addendum issued may be cause for Bid rejection.

f. In the event that changes to the work are required, the undersigned agrees that ten percent (10 %) total between General and Subcontractors of his net costs shall be added thereto for Overhead, Profit and General Requirements (including but not limited to, Insurance and Bonds).

12. MAJOR SUBCONTRACTORS:

The Undersigned acknowledges the following named major subcontractors are to be used for their respective division of work. Contractors shall identify by type, any disadvantaged, minority and women-owned businesses used as a subcontractor for this project.

Subcontractor:

Address – City, State, Zip:

Additional, if necessary:

13. DECLARATIONS:

The Undersigned hereby declares he has carefully examined the Drawings and Specifications, has visited the actual location of the work, has satisfied himself as to all conditions and understands that, in signing this Bid Form, he waives all right to plead any misunderstandings regarding same and agrees to be bound by the provisions of said Drawings and Specifications and all statements made therein.

The Undersigned proposes to enter into Contract and to furnish and pay for the specified Bonds and other required Documents within 10 working days after notification of award of Contract.

Public Elevator Upgrades in Main Courthouse

14. FIRM IDENTIFYING INFORMATION:

FIRM NAME CONTACT SIGNATURE TITLE PRINT NAME ADDRESS CITY/STATE ZIP PHONE FAX HOURS COMPANY WEBSITE ADDRESS E-MAIL NUMBER OF LOCATIONS NUMBER OF PERSONS EMPLOYED TYPE OF ORGANIZATION:

Public Corporation Private Corporation Sole Proprietorship Partnership Small Business General Nature of Business Manufacturer Distributor Retail Dealer Service

Not Minority/Caucasian (00) publicly traded companies and nonprofits are in this category Minority Owned Business:

African American (05), Asian Pacific (10), Subcontinent Asian (15), Hispanic (20),

Native American (25), Other (30) - Please specify ,

Not Minority/Caucasian – Woman Owned (50), African American – Woman Owned (55),

Asian Pacific – Woman Owned (60), Subcontinent Asian – Woman Owned (65), Hispanic – Woman Owned (70), Native American – Woman Owned (75), Other – Woman Owned (80)

Insurance registered in the State of Kansas with a minimum best rating of A-VIII: Yes No

15. SIGNATURE AND SEAL:

DATED THIS DAY OF , 2026.

LEGAL NAME OF PERSON, FIRM OR CORPORATION

MAILING ADDRESS OF ABOVE

SIGNATURE

TELEPHONE NUMBER FAX NUMBER

(Affix Corporate Seal here) E-MAIL

REQUEST FOR BID CONDITIONS

In submitting a response to this Request for Bid, vendors hereby understand the following:

1. Pricing offered in the bid document will be provided to other local governments and governments whom Sedgwick County regularly enters into cooperative agreements.

2. Sedgwick County reserves the right to reject any and/or all bids and responses to these and/or related documents, to accept any item(s) in the bids, to waive any irregularity in the bids, and further if determined to be non-responsive in any form, or if determined to be in the best interest of Sedgwick County.

3. Alternate bids (two or more bids submitted) will be considered for an award. Sedgwick County reserves the right to make the final determination of actual equivalency or suitability of such bids with respect to requirements outlined herein. The bids submitted, and any further information acquired through interviews, will become and is to be considered a part of the final completed contract. If there is any variance or conflict, the bid specifications will control.

4. Bidders MUST return completed copies of the entire document to the Sedgwick County Purchasing Department, 525

N. Main, 8th Floor, Suite 823, Wichita, KS 67203, on or before the date and time specified. Bids must be sealed in an envelope and marked with the firm name and address, bid number, bid opening date, and bid opening time. The time clock stamp, located in the Sedgwick County Purchasing Department will determine the time of receipt.

5. Bids submitted may not be withdrawn for a period of 60 days immediately following the opening of this Request for Bid. Prices MUST be free of federal, state, and local taxes unless otherwise imposed by a governmental body, and applicable to the material on the bid.

6. Sedgwick County interprets the term "Lowest Responsible and Best Bidder" as requiring Sedgwick County to: (a) choose between the kinds of materials, goods, wares, or services subject to the bid, and (b) determine which bid is most suitable for its intended use or purpose. Sedgwick County can consider, among other factors, such things as the availability of service(s), part(s) material(s) and/or supply(s), warranty, maintenance, freight costs, performance of product and labor cost of items upon which bids are received.

7. All requested information must be supplied. If bidders cannot respond to any part of this request, bidders should state the reason they cannot respond and note an exception. Bidders may provide supplemental information to assist Sedgwick County in analyzing its bid.

8. If the bidder refuses or fails to make deliveries of the materials within the times specified on the face of the Request for Bid or purchase order, Sedgwick County may, by written notice, terminate the contract or purchase order.

9. The bidder will certify and warrant that goods, personal property, chattels, and equipment sold and delivered are free and clear of any and all liens, or claims of liens, for materials or services arising under, and by virtue of the provisions of K.S.A. Sections 58-201, et seq., and any other lien, right, or claim of any nature or kind whatsoever.

10. The successful bidder will hold and save Sedgwick County, and its officers, agents, servants/employees harmless from liability of any patented, or unpatented invention, process, article, or appliance manufactured, or used in the performance of the contract, including its use by Sedgwick County. Vendors working on county property or on behalf of County will be required to carry minimum insurance listed in bid document.

11. All items furnished, if applicable, must be the best of their respective kinds, and will be free from defects in material and workmanship. Items will be subject to County inspection and approval at any time within 30 days after delivery. If a substitution is made, it will be the decision of a Sedgwick County representative to determine if it is of equal quality. Items furnished must be manufactured in compliance with all existing legal or governmental directives.

12. Unless specified otherwise, all items bid are to be as a minimum but not necessarily limited to: new, current model year, and untitled prior to shipping and/or installation.

13. Sedgwick County is desirous of allowing as many Kansas vendors as possible the opportunity to participate including minority men and women-owned businesses, and small businesses in the roles of providing goods and services to Sedgwick County. If your company does not fall into any of these categories, your efforts to contract with vendors who do fall into these categories are appreciated. Construction projects utilizing subcontractors requires a subcontracting worksheet. Contact purchasing department for details.

14. Contracts entered into on the basis of submitted bids are revocable if contrary to law.

15. County reserves the right to enter into agreements subject to the provisions of the Cash Basis Law (K.S.A. 10-1112 and 10-1113), the Budget Law (K.S.A. 79-2935). Agreements shall be construed and interpreted so as to ensure that the County shall at all times stay in conformity with such laws, and as a condition of agreements the County reserves the right to unilaterally sever, modify, or terminate agreements at any time if, in the opinion of its legal counsel, the Agreement may be deemed to violate the terms of such law.

16. The Bidder agrees to comply with K.S.A. 44-1030.

a. The contractor shall observe the provisions of the Kansas act against discrimination and shall not discriminate against any person in the performance of work under the present contract because of race, religion, color, sex, disability, national origin, or ancestry;

b. In all solicitations or advertisements for employees, the contractor shall include the phrase, "equal opportunity employer," or a similar phrase to be approved by the commission;

c. If the contractor fails to comply with the manner in which the contractor reports to the commission in accordance with the provisions of K.S.A. 44-1031 and amendments thereto, the contractor shall be deemed to have breached the present contract and it may be canceled, terminated or suspended, in whole or in part, by the contracting agency;

d. If the contractor is found guilty of a violation of the Kansas act against discrimination under a decision or order of the commission which has become final, the contractor shall be deemed to have breached the present contract and it may be canceled, terminated or suspended, in whole or in part, by the contracting agency; and

e. The contractor shall include the provisions of subsections (a) through (d) in every subcontract or purchase order so that such provisions will be binding upon such subcontractor or vendor.

17. All project participants, consultants, engineers, contractors and subcontractors, must comply with all applicable Federal, State and County laws pertaining to contracts entered into by governmental agencies. All participants must comply with the Americans with Disabilities Act (ADA), including the 2008 ADA Amendments Act, and 2010 ADA Standards for Accessible Design.

18. Contractors/subcontractors performing new construction, maintenance, alterations, or additions to Sedgwick County buildings or facilities must comply with building guidelines/codes, and the 2010 ADA Standards for Accessible Design. Any violation of the provisions of the ADA or 504, or specification deficiencies, should be reported to the county’s ADA coordinator. Failure to notify the county’s ADA coordinator for remedy may be considered a breach of contract and may be grounds for cancellation, termination for suspension, in whole or in any part of the contract. All construction plans will have the county’s ADA coordinator approval prior to beginning any work.

19. Contractors/vendors providing services to the public on behalf of Sedgwick County will agree that all personnel in their employment that have direct contact with the public will attend ADA Awareness and Sensitivity training provided by Sedgwick County or the Independent Living Resource Center. Training should be coordinated through the county’s ADA coordinator, (316) 660-7052 and evidence of training shall be provided to the county’s ADA coordinator. Any violations of the provisions of ADA or section 504, will be deemed a breach of contract and be subject to termination of contract.

20. The successful bidder may have access to private or confidential data maintained by the County to the extent necessary to carry out its responsibilities of the contract. Contractor shall be responsible for compliance with the privacy provision of the Health Insurance Portability and Accountability Act (HIPAA) and shall comply with all other HIPAA provisions and regulations applicable. If the successful bidder is a business associate as that term is defined under HIPAA, the contract shall include the County’s standard business associate addendum. A copy of that standard addendum is available on request.

21. The bidder responding to this bid solicitation proposes to furnish all materials, labor, supplies, equipment and incidentals necessary to provide the equipment/materials/services described herein in accordance with the Notification of Solicitation (if applicable), Request for Information (if applicable), Request for Bid, Addenda, Contract, Bonds, Insurance, Plans, Specifications, any Instructions, Mandatory Requirements and Conditions.

22. Unless specified elsewhere in the document, all prices quoted must be F.O.B. Destination, Freight Prepaid and Allowed, which will include all delivery, handling, and any other charges related to delivery including surcharges.

23. It will be understood that the bidder's sureties and insurers, as applicable, are subject to the approval of the County.

24. Prior to a vendor being awarded a contract, Domestic (Kansas) corporations shall 1) furnish evidence of good standing in the form of a Certificate signed by the Kansas Secretary of State. Foreign (non-Kansas) corporations shall furnish evidence of authority to transact business in Kansas, in the form of a Certificate signed by the Kansas Secretary of State; and 2) a copy of the Corporation Resolution evidencing the authority to sign the Contract Documents, executed by the Corporation's Secretary or Assistant Secretary.

25. Sedgwick County will not award to any vendor that is currently listed in the exclusion records of the SAM (System for

Award Management) website maintained by the General Services Administration (GSA) or to any vendor presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency.

26. Sedgwick County reserves the right to conduct background checks at any time on new or existing vendors. Background checks will be used to evaluate eligibility to be engaged in a work capacity by Sedgwick County, and will not be used to discriminate on the basis of race, sex, age, color, religion, national origin, disability, genetic, sexual orientation or veteran status.

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