CITY OF BULLHEAD CITY
BULLHEAD CITY, ARIZONA
NOTICE OF INVITATION FOR BID
REQUEST FOR OFFER NO:
Type II Slurry Seal Sand for Slurry Street Improvement Projects
27-PW-008A
OPENING DATE AND TIME: JULY 1, 2026, at 1:00 PM, Arizona Time
STREET ADDRESS:
City of Bullhead City
2355 Trane Road
Bullhead City, Arizona 86442
MAILING ADDRESS:
City Clerk’s Office
2355 Trane Road
Bullhead City, AZ 86442
Sealed offers for pricing on quantities reflected in the invitation to bid for the Type II Slurry Seal Sand
for Slurry Street Improvement Projects (“IFB”) will be received by the Bullhead City Clerk’s Office, City
of Bullhead City, 2355 Trane Road, Bullhead City, Arizona 86442, until the time and date cited above.
Offers must be in the actual possession of the City Clerk’s Office on or prior to the exact time and date
indicated above. Late or unsigned offers will not be considered under any circumstances.
Offers must be submitted in a sealed envelope. The offer invitation number and Offeror’s name as well as
address should clearly be indicated on the envelope. All offers must be completed in ink or typewritten and
the offer should be returned by the time and date cited above. Offerors should read the entire bid package.
NAME OF COMPANY
STREET OR P.O. BOX
CITY, STATE AND ZIP CODE
E-MAIL
PHONE
OFFERED BY:
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IMPORTANT OFFER CHECKLIST
[ ] 1. The offer has been signed in the Offer Section. Offers not signed in this section will
not be considered.
[ ] 2. Any required drawings or descriptive literature have been included.
[ ] 3. Any addendum(s) or exceptions have been included/noted in Offer Section.
[ ] 4. The mailing envelope/package has been addressed to:
STREET ADDRESS:
City of Bullhead City -City Clerk
2355 Trane Road
Bullhead City, Arizona 86442
MAILING ADDRESS:
City Clerk’s Office
2355 Trane Road
Bullhead City, Arizona 86442
[ ] 5. The offer package/envelope has been identified with offer number and title.
[ ] 6. If the offer is mailed it must be sent in time to be received and stamped in no later
than the specified time on the designated date.
[ ] 7. One original and one copy have been included.
[ ] 8. All prices been reviewed for mathematical accuracy and the offer finalized.
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ADVERTISEMENT
Type II Slurry Seal Sand for Slurry Street Improvement Projects 27-PW-008A
INVITATION FOR BID
The City of Bullhead City, Arizona is extending an Invitation for Bid (hereinafter “offer(s)” or “IFB”) for the
purchase and delivery of up to 6,000 tons of Type II Slurry Seal Sand for Slurry Street Improvement Projects.
All submittals (one original and one copy) must be submitted in a sealed envelope plainly marked “Type II
Slurry Seal Sand for Slurry Street Improvement Projects 27-PW-008A” and be addressed to the City Clerk’s
Office, City of Bullhead City, 2355 Trane Road, Bullhead City, Arizona 86442, and received by no later than
1:00 PM, Arizona time on July 1, 2026.
A complete copy of this IFB, including specifications, instructions and any amendments may be obtained
by going to the City of Bullhead City website at https://www.bullheadcityaz.gov/government/bid-information
or Public Purchase website at https://www.publicpurchase.com/ to download the bid document. To
submit questions concerning the IFB, contact Casey Lemmons, Administrative Analyst, 2355 Trane Road,
Bullhead City, Arizona 86442 (928) 763-9400 ext. 8500, FAX (928) 763-0131 or by email at
clemmons@bullheadcityaz.gov. Brief procedural questions may be submitted and responded to informally.
Technical questions regarding the substance of this IFB must be submitted in writing and submitted to David
Witzel, Pavement Management Preservation Specialist, by email at dwitzel@bullheadcityaz.gov and
received no later than June 16, 2026. Questions may then be responded to by written amendment to this
document. Oral statements or instructions do not constitute an amendment to the IFB.
The City of Bullhead City reserves the right to accept or reject any or all responses or parts thereto.
Publish:
June 3, 2026
June 10, 2026
June 17, 2026
June 24, 2026
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Table of Contents
NOTICE OF INVITATION FOR BID...............................................................................................................1
IMPORTANT OFFER CHECKLIST ................................................................................................................2
ADVERTISEMENT ........................................................................................................................................3
INSTRUCTIONS TO OFFERORS..................................................................................................................5
STANDARD TERMS AND CONDITIONS .......................................................................................................7
SPECIAL TERMS AND CONDITIONS .........................................................................................................15
TECHNICAL SPECIFICATIONS ..................................................................................................................24
OFFER ........................................................................................................................................................26
NOTICE OF AWARD...................................................................................................................................30
APPENDIX A - INSURANCE REQUIREMENTS ..........................................................................................31
APPENDIX B – AUTHORIZED SIGNATURE AFFIDAVIT............................................................................32
APPENDIX C – NONCOLLUSION AFFIDAVIT ............................................................................................33
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INSTRUCTIONS TO OFFERORS
1. Preparation of Solicitation:
a. All responsive offers shall be on the forms provided in this solicitation. It is permissible to copy
these forms as required.
b. The Offer document of the solicitation must be submitted with an original ink signature by the
person authorized to sign the offer. Unsigned offers will be considered non-responsive and
rejected.
c. Erasures, interlineations, or other modifications in the offer must be initialed by a person
authorized to sign the offer section of the solicitation.
d. In case of error in the extension of prices in the offer, the unit price will govern. No offer shall
be altered, amended, or withdrawn after the specified time and date for opening offers.
e. Periods of time, stated as a number of days, shall be calendar days.
f. It is the responsibility of all Offerors to examine the entire solicitation and seek clarification of any
item or requirement that may not be clear to them and to check all responses for accuracy before
submitting an offer.
g. No responsibility will attach to a City employee for premature opening of an offer not
properly addressed and identified in accordance with the solicitation documents.
h. A late submittal notification will be sent to the Offeror. Late offer submittals will not be
considered under any circumstances.
i. Envelopes with insufficient postage may not be accepted by the City.
2. Prospective Offerors Conference: A prospective Offerors conference may be held. If scheduled,
the date and time of this conference will be indicated on the cover page of this document. The
purpose of this conference will be to clarify the contents of this solicitation in order to prevent any
misunderstandings of the City's position. Any doubt as to the requirements of this solicitation or any
apparent omission or discrepancy should be presented to the City at this conference. The City will
then determine the appropriate action necessary, if any, and issue a written amendment to the
solicitation. Oral statements or instructions will not constitute an amendment to this solicitation.
3. Withdrawal of Offer: At any time prior to the specified time and date set for offer opening, an
Offeror (or a designated representative) may withdraw the offer.
4. Amendment of Solicitation: Receipt of a solicitation amendment must be acknowledged by the
Offeror in the submittal.
5. Discounts: Payment discount periods will be computed from the date of receipt of goods or
correct invoice, whichever is later, to the date payment is mailed. Unless freight and other charges
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