Perform and Manage Utility Regulatory Asset Depreciation Studies
| Bidders ID: | NBD10010428393691709 |
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| Due Date: | Jun 26, 2026 |
| Posted Date: | Jun 4, 2026 |
| Level of Government: | State & Local |
| State: | Arkansas |
| Agency: | State Government of Arkansas |
| Category: |
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| Solicitation Number: | APSC-26-001 |
| Source: | Members Only |
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Attachment Preview
STATE OF ARKANSAS
ARKANSAS PUBLIC SERVICE COMMISSION
1000 Center Street
Little Rock, Arkansas 72203
REQUEST FOR PROPOSAL
SOLICITATION DOCUMENT
Solicitation Number:
Description:
Agency:
SOLICITATION INFORMATION
APSC-26-001
Solicitation Issued: June 4 2026
Independent Consulting Firm to Perform and Manage Utility Regulatory Depreciation
Studies and Related Utility Asset Issues Affecting Arkansas Ratepayers on the Behalf
of the General Staff of the Arkansas Public Service Commission.
Arkansas Public Service Commission
RESPONSE DUE DATE
Proposal Response Due Date: June 26, 2026
Time:
4:00 p.m., Central Time
Proposal submissions for this Request for Proposals must be delivered to the Arkansas Public Service
Commission on or before the submission deadline. Proposals received after the submission deadline may be
rejected as untimely. See Section 1.2 for information regarding Live Bid Openings.
Delivery Address and
RFP Opening Location
Proposal’s Outer
Packaging
DELIVERY OF RESPONSE DOCUMENTS
Arkansas Public Service Commission
Secretary of the Commission
1000 Center Street
P.O. Box 400
Little Rock, AR 72201
Delivery providers, USPS, UPS, and FedEx deliver mail to the delivery street
address on a schedule determined by each individual provider. These providers will
deliver based solely on the street address. Prospective Contractors assume all
risk for timely, properly submitted deliveries.
Seal outer packaging and properly mark with the following information. If outer
packaging of proposal submission is not properly marked, the package may be
opened for proposal identification purposes.
• Solicitation number
• Date and time of bid opening
• Prospective Contractor's name and return address
APSC Buyer:
ARKANSAS PUBLIC SERVICE COMMISSION CONTACT INFORMATION
Brian Sites
Buyer’s Direct Phone Number: 501.682.5879
Email Address:
brian.sites@arkansas.gov
APSC Main Number:
501.682.2051
APSC Website:
https://www.psc.state.ar.us
SECTION 1 – INFORMATION AND INSTRUCTIONS
1.1 INTRODUCTION
This Request for Proposal (RFP) is issued by the General Staff (Staff) for the Arkansas Public Service
Commission (APSC) to obtain pricing and a contract for professional services to manage and perform
utility depreciation studies for regulatory rate-making purposes. Additional analysis, evaluation, and
professional opinion regarding utility assets and depreciation issues may also be required.
Direct all communication regarding this Solicitation to the Buyer on page one (1) of the RFP.
1.2 LIVE PROPOSAL OPENING
Use the information below to view the proposal opening online or attend the proposal opening.
Virtual Meeting Link: Contact the buyer for additional information
Meeting ID: Contact the buyer for additional information
1.3 OBJECTIVE AND GOALS
The Staff for the APSC seeks to obtain pricing and a contract for professional services to
evaluate, manage and/or perform utility depreciation studies for regulatory rate-making
purposes. Additional analysis, evaluation, and professional opinion regarding utility assets and
depreciation issues may also be required.
1.4 BACKGROUND AND CURRENT ENVIRONMENT
The Staff of the APSC is involved in a wide variety of proceedings addressing complex regulatory issues
before the Commission. The Staff has developed substantial expertise in regulatory proceedings before
the Commission and will continue to perform the majority of the work in these proceedings. However,
because of the complexity, magnitude, and software costs associated with performing depreciation
studies, and their potentially prominent effect on customer rate base in the utility rate-making process, the
assistance of an expert Consulting Firm experienced in these matters and with access to PowerPlan or
proprietary software capable of performing depreciation studies is necessary to ensure the adequate
protection of the public interest in Arkansas. The RFP is being issued to engage an experienced
Consulting Firm to manage and perform utility depreciation studies for regulatory rate-making purposes in
electric, gas and water rate cases, as well as to potentially address other related utility asset and
depreciation issues.
1.5 TYPE OF CONTRACT
A. As a result of this RFP, the APSC intends to award a contract to a single Contractor.
B. The anticipated starting date for any resulting contract is August 1, 2026, except that the actual
contract start date may be adjusted unilaterally by the State for up to three (3) calendar months. By
submitting a signed proposal in response to the RFP, the Prospective Contractor represents and
warrants that it will honor its proposal as being held open as irrevocable for this period.
C. The initial term of a resulting contract will be for one (1) year. Upon mutual agreement by the
Contractor and APSC, the contract may be renewed for up to six (6) additional one-year terms or
portions thereof, not to exceed a total aggregate contract term of seven (7) consecutive years.
1.6 DEFINITION OF TERMS
A. Unless otherwise defined herein, all terms defined in Arkansas Procurement Law have the same
meanings herein.
B. “Prospective Contractor” means a responsible offeror who submits a proposal in response to this
Solicitation.
C. The terms “Request for Proposal,” “RFP,” and “Solicitation” are used synonymously in this
document.
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APSC-26-001
Page 2 of 15
D. “Requirement” means a term, condition, provision, deliverable, Specification, or a combination
thereof, that is obligated under the Solicitation, resulting contract, or both.
E. “Responsive Proposal” means a proposal submitted in response to this Solicitation that conforms in
all material respects to this RFP.
F. “Shall” and “must” mean the imperative and are used to identify Requirements.
G. “Specification” means any technical or purchase description or other description of the physical or
functional characteristics, or of the nature, of a commodity or service. “Specification” may include a
description of any Requirement for inspecting, testing, or preparing a commodity or service for
delivery.
H. “State” means the State of Arkansas. When the term “State” is used herein to reference any
obligation of the State under a contract that results from this Solicitation, that obligation is limited to
the Department using such a contract.
I. The General Staff of the Arkansas Public Service Commission has made every effort to use industry-
accepted terminology in the Contractor Solicitation and will attempt to further clarify any point of an
item in question as indicated in Clarification of Bid Solicitation.
1.7 SOLICITATION SCHEDULE
For informational purposes, a Solicitation Schedule is provided below. However, dates listed and noted
with an asterisk (*) are anticipated dates only and are subject to change at the discretion of the APSC. All
times are listed in Central Time.
TABLE A: TENTATIVE SOLICITATION SCHEDULE
ACTIVITY
RFP Release to Prospective Contractors
Deadline for Prospective Contractor Questions
Answers to Questions Posted (contact buyer for details)
Proposal Due Date
DATE
June 4, 2026
June 15, 2026
June 18, 2026
June 26, 2026
Post Anticipation to Award*
Award Contract*
July 2, 2026
July 17, 2026
1.8 CLARIFICATION OF SOLICITATION
A. Submit questions requesting clarification of information contained in this Solicitation via email to the
Buyer on page one (1) of the RFP by the date and time listed in Table A.
1. For each question submitted, Prospective Contractor should reference the specific Solicitation
item number to which the question refers.
2. Prospective Contractors’ written questions will be consolidated and responded to by the APSC
as deemed appropriate. The APSC’s consolidated written response is anticipated to be posted to
the Solicitation posting by the close of business on the date provided Table A. If Prospective
Contractor questions are unclear or non-substantive in nature, the APSC may request
clarification of a question(s) or decline to answer.
B. The Prospective Contractor should notify the Buyer of any term, condition, etc., that precludes the
Prospective Contractor from submitting a compliant, responsive proposal. Prospective Contractors
should note that it is the responsibility of the Prospective Contractor to seek resolution of all such
issues, including those relating to the terms and conditions of the contract, prior to the submission of
a proposal.
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APSC-26-001
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C. Prospective Contractors may contact the Buyer with non-substantive questions at any time prior to
the proposal opening.
D. An oral statement by the APSC will not be part of any contract resulting from this Solicitation and
may not reasonably be relied on by any Prospective Contractor as an aid to interpretation unless it is
reduced to writing and expressly adopted by the APSC.
E. Only an addendum written and authorized by the APSC will modify the Solicitation.
1.9 RESPONSE DOCUMENTS
A. Original Technical Proposal Packet
1. Responses within the Information for Evaluation sections must not contain the Prospective
Contractor’s name or address. For Personnel under section E.2, please identify personnel only
by first and last initial only (“H.S.” for example).
2. Prospective Contractors shall utilize the Technical Proposal Packet to submit their responses.
3. The following items are proposal submission requirements and must be submitted as a
hardcopy part of a Prospective Contractor’s proposal response.
a. Original, signed Proposal Signature Page. Signature may be ink or digital.
b. One original hardcopy of the Technical Proposal response to the Information for Evaluation
section included in the Technical Proposal Packet, which must be in the English language.
c. Copy of Prospective Contractor’s Equal Opportunity Policy.
i. Pursuant to Arkansas Code Annotated § 19-60-104, OSP requires a Prospective
Contractor bidding on a state contract to submit a copy of the Prospective Contractor’s
Equal Opportunity (EO) Policy.
ii. Prospective Contractors not required by law to have an EO Policy must submit a written
statement to that effect.
4. The following items, which must be submitted prior to a contract award to the Prospective
Contractor, may also be included with the Prospective Contractor’s proposal:
a. EO 98-04: Contract and Grant Disclosure Form.
b. Voluntary Product Accessibility Template (VPAT), if applicable.
5. Prospective Contractors should not include any other documents or ancillary information, such
as a cover letter or promotional/marketing information.
B. Additional copies
1. In addition to the original Technical Proposal Packet, the following items should be submitted:
a. Five (5) complete hardcopies (marked “COPY”) of the Technical Proposal Packet.
b. Five (5) electronic copies of the Technical Proposal Packet.
c. One (1) electronic copy of the Official Solicitation Price Sheet.
d. One (1) redacted (marked “REDACTED”) copy of the original Technical Proposal Packet if
applicable (see Proprietary Information).
2. All copies of the Official Solicitation Price Sheet must be separately sealed from the Technical
Proposal Packet copies and should be clearly marked as “Pricing.”
3. Electronic copies should be submitted on flash drives and in PDF format.
4. All additional hardcopies and electronic copies must be identical to the original hardcopy.
a. In case of a discrepancy, the original hardcopy governs.
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APSC-26-001
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5. If the APSC requests additional copies of the proposal, the copies must be delivered within the
timeframe specified in the request.
C. Prospective Contractors should not alter language in Solicitation document(s) or Official Proposal
Price Sheet provided by the APSC.
D. Prospective Contractor’s proposals cannot be altered or amended after the proposal opening except
as permitted by law or rule.
STRATEGIC OBJECTIVE
SECTION 2 – REQUIREMENTS
The Commission seeks solutions that provide high-quality depreciation studies while enhancing
transparency, auditability, and the Commission’s long-term ability to understand and independently
evaluate depreciation analyses.
2.1 PROSPECTIVE CONTRACTOR MINIMUM QUALIFICATIONS
A. The Prospective Contractor shall be an experienced Consulting Firm that has performed multiple
regulatory utility depreciation studies for rate-making purposes on behalf of electric, gas and/or water
utilities, and regulatory clients such as Public Utility or Public Service Commissions. The Consulting
Firm will be expected to (1) conduct research, (2) perform and manage depreciation studies in a
timely manner, (3) prepare analysis, reports, comments, testimony and exhibits as required, (4)
participate in settlement and/or collaborative discussions, and (5) appear as an expert witness
at any public hearings.
B. The Consulting Firm will either be a seasoned user and client of PowerPlan Depreciation
Studies software, or have an established and seasoned proprietary (“in-house”) software
application that readily fulfills the depreciation study requirements listed in Section 2.4, below.
2.2 GENERAL REQUIREMENTS
A. Background. The Commission has jurisdiction over four investor-owned and
seventeen cooperative electric distribution companies,one cooperative generation and
transmission company, two regional transmission organizations, two water utilities, and
three natural gas distribution companies. The Electric Utility Regulatory Reform Act of
2003, Act 204, codified the Commission's jurisdiction over the sale and transfer of
control of electric transmission facilities, affiliate transactions, transition costs, and
resource planning and acquisition of generation capacity. Arkansas is currently
positioned within two transmission regions separated by a "seam". Transmission in the
western part of the state is planned and managed directly by the Southwest Power
Pool (SPP), and transmission in the remainder of the state is planned by the
Midcontinent Independent System Operator (MISO). Four electric utilities, Oklahoma
Gas and Electric Company, Southwestern Electric Power Company,The Empire
District Electric Company,and Arkansas Electric Cooperative Corporation (AECC) , are
members of SPP. Entergy Arkansas, Inc. and AECC are members of MISO.
B. Statement of Work
1. Introduction - This Section of the RFP addresses the detailed requirements for the
work to be performed during the term of the contract. The Consulting Firm’s bid will
cover all of the items listed in subsection (4), below. The Consulting Firm's
proposal shall clearly reflect an understanding of, and agreement with, the stated
requirements of the RFP. Submission of a proposal indicates acceptance of the
conditions contained inthe RFP, unless clearly indicated otherwise.
2. Work Plan - The Consulting Firm should submit a work plan upon which the
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