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Contract Opportunity

Final Bid RFI Update
Solicitation: 36C24226B0029/Project: 528A7-19-720 Repair SPS Deficiencies

Answered By: Emery P. Gasparek Jr; Jim Granier Date: 04-28-2026.

Is there a lay-down area designated for this project?
Answer: There are no designated laydown areas on the drawings. AHU-2., Limited space on roof near Temp Unit, and limited space on 10th floor near AHU-2 area. AHU-11, Limited Space on Shaft 5 Roof, and inside near unit. AHU-7 extremely limited space inside Shaft 2, near units. There is nothing on drawings showing any pre-determined areas so contractors should assume no laydown area permitted.

Is parking available for contractors on-site?
Answer: No. One dumpster or one parking spot.

Due to volatile material price fluctuations and unpredictability of the market, will the government agree to pay for Stored Materials on this project to avoid price increases post bid? Documentation of material invoice/packing slips, photo, and insurance backup information for each relevant charge would be provided.
Answer: No

If a project runs past initial period of performance, can material costs be submitted then? Supplier & Manufacturers don t wait to bill, having to hold/extend carrying these costs puts an extreme burden on contractors.
Answer: No

Section 28 13 00: Physical Access Control System is missing from project
specifications.
Answer: Will include

3/AS-902 mentions Apco Signs. Is Apco sole source, or can other sign manufacturers be
utilized?
Answer: Apco is the Basis of Design for the hospital

Confirm temp SPS trailer is in GC contract.
Answer: Yes it is to be included in the Bid

Please define GC responsibility for remove, storage, and reinstallation of existing equipment. For example, built-in units (washers, cart washers, and sterilizers) have
stainless steel trim surrounds, in-wall and floor utility connections. Will vendors make disconnections and package these units for storage?
Answer:
- VA will have Equipment MFG s shut down and secure equipment.
-Contractor will disconnect all utilities.
-Contractor will move equipment to Contractor s warehouse for storage.
-Contractor will store in warehouse for the duration of Phase 2.
-Contractor will move equipment back to VA or install new Identical Equipment.
-Contraction will make all utility connects to equipment including but not limited to (Steam, Air , Water, RO Water, Data, Electrical, and Drains).
-All Stainless Panels near Sterilizers are to be removed and re-installed by Contractor. This includes fitment to new Sterilizers.
-VA will have all Equipment new or used Started up and Commissioned by MFG s.

What are climate control requirements for the equipment?
Answer: Temperature 68 degrees +/- 2; Humidity 40% +/- 5%

Who is responsible for utility connections on reinstallation?
Answer: Contractors Bidding this Project

Who is responsible for reinstalling stainless trim surrounds?
Answer: Contractors Bidding this Project

At site visit, we were told the cart washer drain is leaking. This equipment is to remain,
and the drain seems to be underneath the unit who is responsible for
disassembling and reassembling the unit for drain work?
Answer: Contractors Bidding this Project

Who is responsible for providing the commissioning agent, the VA or general contractor?
Answer: Contractor is responsible for commissioning all aspects of project except for the equipment. VA will commission all equipment

Will there be specific haul routes required for ingress of materials and equipment and/or egress of removed equipment and debris?
Answer: Contractor to decide, however, there are specific requirements with moving materials through Patient Care areas including moving materials off hours. All carts and materials/debris are required to be covered. Each area was walked during the site visit. See drawings and specs for additional details


How many consecutive days would crane be allowed to stay set up?
Answer: One day. All Crane picks are performed on weekends or after hours with Contractors providing all supervision, safety, and associated required personnel. A required Crane Permit is required to be submitted by Contractor to VA for approval.

Confirm temp SPS trailer rental and rigging is to be included in GC contract
Answer: Contractors Bidding this Project need to include this in their Bid

Please define GC responsibility for remove, storage, and reinstallation of existing equipment.
-Built-in units (washers, cart washers, and sterilizers) have stainless steel trim surrounds,
Answer: the Cart Washer does not get moved and has to be protected in place by Contractors bidding this Project. Contractors bidding this Project are required to repair the leaking drain under the Cart Washer which requires the disconnect and removal of some piping and components which are in the Scope of this Project by Contractors bidding this Project. All other built-in units will be including Stainless Steel Surrounds, removing, moving to storage, storage, and re-installation are the responsibility of Contractors bidding this Project. VA will have Equipment MFG s shut down and secure equipment. Before it is to be moved. All other Mechanical, Electrical and other work is the responsibility of contractors bidding this Project.
Built In Units and Sterilizers are in the Scope of this Project, and Contractor bidding this Project are required to include it.

-in-wall and floor utility connections.
Answer: Contractors Bidding this Project are responsible for this work

Will vendors make disconnections and package these units for storage?
Answer: NO Contractors Bidding this Project need to include this in their Bid. VA will have Equipment MFG s shut down and secure equipment. Before it is to be moved.

What are climate control requirements for the equipment?
Answer: Temperature 68 degrees +/- 2; Humidity 40% +/- 5%

Who is responsible for utility connections on reinstallation?
Answer: Contractors Bidding this Project

Who is responsible for reinstalling stainless trim surrounds?
Answer: Contractors Bidding this Project


At site visit we were told the cart washer drain is leaking. This equipment is to-remain, and the drain seems to be underneath the unit who is responsible for disassembling and reassembling the unit for drain work?
Answer: the Cart Washer does not get moved and has to be protected in place by Contractors bidding this Project. Contractors bidding this Project are required to repair the leaking drain under the Cart Washer which requires the disconnect and removal of some piping and components which are in the Scope of this Project by Contractors bidding this Project.

Please provide full-size drawings, drawings released on SAM are 8.5 x 11 .
Answer: Bring this up to the Contracting Officers attention

Requesting an extension due to lack of full size drawings.
Answer: Bring this up to the Contracting Officers attention
Full size drawings sent along with work around below

STEP 1 Contractors can open the drawings and select Print as a PDF

STEP 2 Â Click Page Set-up in lower left corner and select the size they want to plot. Save it and plot the larger PDF

On plan page AS-801-AD there are three openings which state the existing doors are to be removed, stored, cleaned and reinstalled. These are units #78-1, 84 and 85. That same comment states to provide new hardware. May I assume the frames will also be ETR and only price the hardware? Please confirm and thank you again.
Answer: Price Only the Hardware


I am looking at the door types on plan page AS-801-AD and they have referenced some which do not exist. If you look at the door type column several of the units are listed as 2F or 2T. These codes do not relate to the door elevations. Please reach out to the architect and send answers as soon as possible, so I may keep moving ahead on this one. Thanks!
Answer: 2F should be Metal; 2T should be Wood DISREGARD THIS ANSWER

Specifically, Door Type 2 appears to correspond to a consistent door elevation (narrow lite vision panel), with the suffix F or T potentially indicating glazing type (fire-rated vs. tempered), rather than door material. Additionally, the current clarification results in changes to door materials that may not align with the indicated fire ratings, hardware groups, and typical use conditions.
Answer: F or T indicates glazing type (fire-rated vs. tempered) use Door Schedule for Door Material

Amendment 6; Attachment VA+SYRACUSE+SPS++Drawings++2
Drawing PD-101.1 marked Reference Only Use Addendum Sheet
No addendum sheet found. Please provide.
Answer: PD-101.1 was mistakenly Marked as an Addendum Sheet should have been PD-101.2. New drawings attached


Amendment 6:Â Â Found in attachment VA+SYRACUSE+SPS++Drawings++2 AND VA+SYRACUSE+SPS++Drawings++4
Drawing PD-101.2 is included twice in documents. The work shown is different. Neither is marked Reference Only Use Addendum Sheet . It is unclear what to bid. Please clarify.
Answer: PD-101.2 is an Addendum drawing which was included. The two attached drawings clarify this issue. Related to question 23 above

Multiple contractors have expressed confusion and concern with drawings marked Reference Only Use Addendum Sheet .Â
Can the VA clarify why they are included if they are being replaced with other drawings?
Answer: There were changes required
b. If we are not to use them, can they be removed and one complete drawing set provided to avoid confusion?
Answer: No, they are for reference.

Amendment 6 RFI Answer 17: The Cart Washer does not get moved and has to be protected in place by Contractors bidding this Project. Contractors bidding this Project are required to repair the leaking drain under the Cart Washer which requires the disconnect and removal of some piping and components which are in the Scope of this Project by Contractors bidding this Project.
The response provided does not adequately define or quantify the required scope of work for bidding purposes under this firm fixed-price contract. Additional information is required to establish an accurate takeoff and pricing, including, but not limited to: piping material type, pipe size, estimated linear footage of repair/replacement, existing drain conditions, required demolition limits, and clarification as to whether the existing drain is to be repaired partially or replaced in its entirety. Detailed drawings and/or a clearly defined scope of work should be provided.
Answer: From the Solicitation Narrative, The (3) drains for the pass thru Sterilizers and the (1) drain for the existing Cart Washer need to be repaired to stop them from leaking. This includes work on the floor below in the generator room and electrical substation area. Minimum scope of work includes:
a. Hand chipping around each drain perimeter
b. Cleaning surrounding area
c. Resealing existing drain to existing concrete
d. Replacing drain piping/fittings that are rotted and leaking
e. Replacing drain if it is damaged during repairs

Adding the following additional information:
f. Contractor to include 10 LF of drain piping , one elbow, one coupling for each drain
g. VA will remove all Cart Washer ancillary equipment to expose drain area for repairs
Question 5: Drawing set VA+SYRACUSE+SPS++Drawings++4 identifies Fellenzer Engineering LLP as the Engineer of Record; however, the revised/addendum sheets do not appear to bear an engineer s stamp/signature. The previous sheets marked Reference Only Use Addendum Sheet contain the Engineer of Record stamp, but the corresponding replacement sheets in Drawing Set ++4 do not.
Please clarify whether the revised/addendum sheets were intentionally issued without an Engineer of Record stamp and confirm that these drawings were reviewed and approved for bidding and construction use.
Answer: The VA reserves the right to modify drawings as they see fit. All changes were made prior to this solicitation, and with any drawing that was changed to PE stamp was removed as a result. Additionally, the VA has the right to issue drawings or projects without stamped drawings It is not within the Contractors right to question if the drawings have been reviewed or approved.

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