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RFQ 36C25026Q0889 Questions and Answers
The solicitation references both VAAR 852.219-75 and 852.219-76 regarding the Limitations on Subcontracting certification. Which certification must be completed and submitted with our quotation, and where can we obtain the required form?
Answer: The VARR references concerning the Limitations on Subcontracting were mistakenly put in the RFQ. All mentions of VAAR 852.219-75 and VAAR 852.219-76 have been removed from the RFQ.
How will the limitation on subcontracting be calculated for this requirement, considering that it includes equipment, materials, removal, installation, electrical and mechanical connections, and startup services?
Answer: Limitations on subcontracting are not pertinent to this RFQ. All mentions of VAAR 852.219-75 and VAAR 852.219-76 have been removed from the RFQ.
The site-visit RSVP deadline is listed as Friday, August 29, 2026, but August 29 falls on a Saturday. Is the correct RSVP deadline Friday, August 28, or Saturday, August 29? Also, is attendance at the site visit mandatory to submit a responsive quotation?
Answer: The site-visit RSVP deadline is Friday, August 28, 2026. Attendance at the site visit is not mandatory.
The Statement of Work identifies the RA-11I Fixed Speed 4 11KW compressor. Is this exact manufacturer and model required, or will an equal compressor meeting or exceeding the listed horsepower, PSI, CFM, electrical, and operational requirements be accepted?
Answer: All mention of any manufacturer verbiage has been removed from the RFQ.
If an equivalent product is permitted, are there any additional specifications that must be met, including voltage, phase, tank size, dryer requirements, controls, connection sizes, or required manufacturer certifications?
Answer: There is no longer any mention of any exact manufacturer.
The solicitation requires a manufacturer authorization letter when the prime contractor is not the manufacturer. Will a letter from the manufacturer confirming that our proposed supplier or installing subcontractor is an authorized dealer or distributor satisfy this requirement, or must the letter specifically name V Notary Service LLC as the authorized seller?
Answer: As stated in the RFQ, if a contractor is not the manufacturer of the products being offered, they must provide a letter/memo from the manufacturer stating they are authorized to sell/distribute the manufacturer s products. A letter/memo stating a subcontractor is authorized to sell/distribute the manufacturers products is not sufficient.
The delivery schedule lists September 30, 2026, while the period of performance is October 1 through October 31, 2026. Should the two compressors and startup kits be delivered by September 30, with removal and installation performed during October?
Answer: Any mention of a period of performance has been removed. The contractor is required to complete the three (3) line items in the RFQ 60 days after receipt of the order (ARO).
Please confirm whether any bid bond, payment bond, performance bond, prevailing-wage determination, or special insurance coverage is required for this procurement.
Answer: There is no requirement for any bid bond, payment bond, performance bond, prevailing wage determination, or special insurance coverage required for this requirement.
Will payment be issued after the complete installation and acceptance of both compressors, or may the contractor invoice separately for delivered equipment and completed installation milestones?
Answer: Payment will be made after the delivery, installation and acceptance of the products. Progress payments are not authorized.

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