BASE CAMP SERVICES FOR STORM RELIEF
| Bidders ID: | NBD21975552744356501 |
|---|---|
| Due Date: | Apr 15, 2025 |
| Posted Date: | Apr 14, 2025 |
| Level of Government: | State & Local |
| State: | Florida |
| Agency: | Peace River Electric Cooperative |
| Category: |
|
| Solicitation Number: | 2025-06 |
| Source: | Members Only |
Main
Agency
Peace River Electric Cooperative
Peace River Electric Cooperative
Status
Active
Active
Fiscal Year
2025
2025
Title
BASE CAMP SERVICES FOR STORM RELIEF
BASE CAMP SERVICES FOR STORM RELIEF
Type
Request for Proposal
Request for Proposal
Department
Purchasing
Purchasing
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
No
No
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
PRECO requests Proposals for Base Camp Services provider for the following:
Turn-key base camp facilities for a minimum of 200 persons. PRECO will need to know the maximum capacity amount that each bidder will be able to accommodate. One (1) Base Camp may be needed at each or just one of three (3) locations, Indian Lake Estates (Polk County), Lakewood Ranch/Parrish (Manatee County), and Wauchula (Hardee County). The provider selected will be required to provide record-keeping services for meals, lodging, and fueling provided with the name and company of the individual receiving service.
The deployment is to be for a minimum of seven (7) consecutive days, with options to extend by single-day intervals.
Base Camp Requirements:
• Kitchen and Catering
• Refrigeration for food
• Dining facilities with or without A/C
• Sleep trailers / tents (30+ beds each) with A/C
• Showers and toilets
• Laundry services
• Ice
• Water, generators, and waste removal (fuel provided by PRECO) Base Camp Optional Services
• On-site medical aid
• Site Security
• Traffic Control
• Truck and equipment fueling services (fuel to be provided by PRECO)
PRECO requests Proposals for Base Camp Services provider for the following:
Turn-key base camp facilities for a minimum of 200 persons. PRECO will need to know the maximum capacity amount that each bidder will be able to accommodate. One (1) Base Camp may be needed at each or just one of three (3) locations, Indian Lake Estates (Polk County), Lakewood Ranch/Parrish (Manatee County), and Wauchula (Hardee County). The provider selected will be required to provide record-keeping services for meals, lodging, and fueling provided with the name and company of the individual receiving service.
The deployment is to be for a minimum of seven (7) consecutive days, with options to extend by single-day intervals.
Base Camp Requirements:
• Kitchen and Catering
• Refrigeration for food
• Dining facilities with or without A/C
• Sleep trailers / tents (30+ beds each) with A/C
• Showers and toilets
• Laundry services
• Ice
• Water, generators, and waste removal (fuel provided by PRECO) Base Camp Optional Services
• On-site medical aid
• Site Security
• Traffic Control
• Truck and equipment fueling services (fuel to be provided by PRECO)
Dates(All times are listed as
EST
)
Broadcast Date
2/14/2025 12:00 PM EST
2/14/2025 12:00 PM EST
Question End Date
4/11/2025 5:00 PM EST
4/11/2025 5:00 PM EST
Due Date
4/15/2025 2:00 PM EST
4/15/2025 2:00 PM EST
Bid Opening Date
Pre-Bid Conferences
Total: 0
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
Documents
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
None
None
Shipping
None
None
Terms and Conditions
None
None
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 12
| Question | Date Asked | Answer | Date Answered |
| Will you provide a price sheet? | 2/14/2025 1:17:43 PM | Price sheet to be provided by Vendor. We will not be broadcasting pricing. | 2/14/2025 1:36:21 PM |
|
RE: Optional Services:
Truck and equipment services: If PREC provides the fuel, will they also supply the fuel trucks? Is the vendor to just provide the fuel support staff to wet hose equipment or man a stationary location? Thank you |
2/21/2025 12:45:15 PM | ||
| 1) Is a signed copy of the Master Service Agreement required with proposal submittal, or only the Bidder`s Statement form? | 3/24/2025 8:04:23 PM | ||
| 2) If Offerors have exceptions to the MSA, should exceptions be presented in a separate stand-alone file? | 3/24/2025 8:05:23 PM | ||
| 3) Will future basecamps be supporting PRECO employees, emergency responders, the general public or others? | 3/24/2025 8:06:15 PM | ||
| 4) Will temporary fencing be required? | 3/24/2025 8:06:43 PM | ||
| 5) Does PRECO have sites already designated for potential basecamps at the locations referenced in the scope of services? If yes, can PRECO provide the specific addresses of these sites, or at least their dimensions and description of access roads? | 3/24/2025 8:06:58 PM | ||
| 6) In the last 10 years, has PRECO required turnkey basecamp support? | 3/24/2025 8:08:01 PM | ||
| 7) Are there any incumbents under the current MSA? If yes, please provide a list of them. | 3/24/2025 8:10:37 PM | ||
| 8) For the 2025 Pricing Sheet, in addition to providing an unredacted copy, can Offerors submit a redacted version to address any future third-party informational requests? This will help protect sensitive information while allowing Offerors to confidently offer the best value pricing to PRECO. | 3/24/2025 8:12:20 PM | ||
| 9) The portal lists "Supplemental Vendors" and "Plan holders." Are these vendors interested in the opportunity, or are the Supplemental Vendors the current incumbents? | 3/24/2025 8:13:35 PM | ||
|
Rewrite for clarity. Keep the integrity of the question. 10) The RFP references "Sleep trailers / tents (30+ beds each) with A/C." Are 12-bed sleeper trailers acceptable structures to meet this requirement?
|
3/24/2025 8:15:09 PM |
Commodity Codes
Total: 2
| Code | Description |
| [312-83] | Tent Systems, Field (For Ground Zero Environment) |
| [990-30] | Disaster Relief Services |
Publications
Total: 0
| Publication | Date |
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