2025 DISTRIBUTION AND TRANSMISSION STORM RELIEF AERIAL DAMAGE ASSESMENT
| Bidders ID: | NBD21975552712222125 |
|---|---|
| Due Date: | Apr 15, 2025 |
| Posted Date: | Apr 14, 2025 |
| Level of Government: | State & Local |
| State: | Florida |
| Agency: | Peace River Electric Cooperative |
| Category: |
|
| Solicitation Number: | 2025-02 |
| Source: | Members Only |
Main
Agency
Peace River Electric Cooperative
Peace River Electric Cooperative
Status
Active
Active
Fiscal Year
2025
2025
Title
2025 DISTRIBUTION AND TRANSMISSION STORM RELIEF AERIAL DAMAGE ASSESMENT
2025 DISTRIBUTION AND TRANSMISSION STORM RELIEF AERIAL DAMAGE ASSESMENT
Type
Request for Proposal
Request for Proposal
Department
Purchasing
Purchasing
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
No
No
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
PRECO is seeking quotes and proposals for a Damage Assessment Service provider for the following:
1. Damage Assessment will consist of damaged assets recorded by aerial imagery throughout PRECO territory.
2. Assessment images must contain or include corresponding metadata/exif data including, but not limited to, latitude, longitude, altitude, and image bearing.
3. GPS coordinates of images must be accurate to within 20 feet.
4. All assessments must include approximate distances from PRECO assets at time of image capture.
5. Provide PRECO with restoration progress and projection reports as requested.
6. Damage assessment process (assessment software, procedures) must be reviewed by PRECO for approval.
7. Any special tools or equipment (as directed by PRECO) will be reimbursed.
8. Mobilization/Demobilization – PRECO will reimburse fees based on the rates for labor and number of hours per day actually spent by the particular individual and equipment in fight, plus fuel, lodging, and material needed to complete the mob/demob. All rates, times, and extras (fuel, lodging, materials, etc.) must be coordinated with PRECO approval.
9. Contractor will mobilize the Damage Assessment team within 24 hours of approval.
PRECO is seeking quotes and proposals for a Damage Assessment Service provider for the following:
1. Damage Assessment will consist of damaged assets recorded by aerial imagery throughout PRECO territory.
2. Assessment images must contain or include corresponding metadata/exif data including, but not limited to, latitude, longitude, altitude, and image bearing.
3. GPS coordinates of images must be accurate to within 20 feet.
4. All assessments must include approximate distances from PRECO assets at time of image capture.
5. Provide PRECO with restoration progress and projection reports as requested.
6. Damage assessment process (assessment software, procedures) must be reviewed by PRECO for approval.
7. Any special tools or equipment (as directed by PRECO) will be reimbursed.
8. Mobilization/Demobilization – PRECO will reimburse fees based on the rates for labor and number of hours per day actually spent by the particular individual and equipment in fight, plus fuel, lodging, and material needed to complete the mob/demob. All rates, times, and extras (fuel, lodging, materials, etc.) must be coordinated with PRECO approval.
9. Contractor will mobilize the Damage Assessment team within 24 hours of approval.
Dates(All times are listed as
EST
)
Broadcast Date
2/14/2025 12:00 PM EST
2/14/2025 12:00 PM EST
Question End Date
4/11/2025 5:00 PM EST
4/11/2025 5:00 PM EST
Due Date
4/15/2025 2:00 PM EST
4/15/2025 2:00 PM EST
Bid Opening Date
Pre-Bid Conferences
Total: 0
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
Documents
Total: 2
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
None
None
Shipping
None
None
Terms and Conditions
None
None
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 6
| Question | Date Asked | Answer | Date Answered |
| PRECO uses ArcGIS as a platform. Field Maps is an app from this platform that captures before and after images. These are needed for FEMA documentation. The hours of operation depend on how catastrophic the storm is. There is not really a set amount requested, only time worked to complete the project. As far as Drones, PRECO will need to have the assessment done quickly due to the amount of personnel coming in to do the restoration. PRECO currently has 3386 miles of OH line covering 10 counties. The drone may not be an effective way to assess it. I believe this covers all your questions. If not, please don`t hesitate to reach out. | 2/17/2025 2:22:15 PM | ||
| Lodging and Fuel will be provided once your team has been registered into PRECO`s Storm Registration. | 3/10/2025 10:10:14 AM | ||
|
Does PRECO just want assessment from still photography or would other methods be utilized (LiDAR, Thermal Analysis, Video, etc.)
Still Photography is what PRECO is after. |
3/21/2025 2:12:30 PM | ||
|
What level of detail is PRECO expecting from the storm assessment data? (Do you want to see downed poles, for example, or full inspection capable of identifying broken insulators?)
PRECO expects before images of the damages sustained and after pics of the damages repaired. This would include poles down, leaning poles, conductors down, ROW, and such. |
3/21/2025 2:32:16 PM | ||
|
The maximum distance from the pole should be no more than 75 feet, and the maximum elevation of the pole should be no greater than 25 feet above.
Just assessment still photography. Daily would be preferable. We need a dump of photographs and a corresponding spreadsheet that includes the following information: a. X coordinate b. Y coordinate c. Z coordinate d. Heading e. Date of Photo f. Time of Photo g. Unique Identifier of Vehicle |
3/24/2025 7:40:12 AM | ||
|
Is PRECO using the minimum of ten (10) years distribution utility experience as a hard line for the damage assessors and area field manager experience?
Answer: PRECO prefers experience and knowledge in the distribution field. It best explains the contractor`s needs in section 12 of this agreement. |
4/4/2025 8:57:02 AM |
Commodity Codes
Total: 3
| Code | Description |
| [905-4] | Aerial Photogrammery Services |
| [905-5] | Aerial Photography |
| [905-14] | Airplane/Helicopter Services (Not Otherwise Classified) |
Publications
Total: 0
| Publication | Date |
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