PRB - Rms 0161, 0163, 0167M Lab Renovations
| Bidders ID: | NBD18725008355684284 |
|---|---|
| Due Date: | Aug 20, 2024 |
| Posted Date: | Sep 4, 2024 |
| Level of Government: | State & Local |
| State: | Ohio |
| Agency: | Ohio Facility Construction Commission |
| Category: |
|
| Solicitation Number: | OSU-240693 |
| Source: | Members Only |
| Publish Date | Due Date | Project Number | Owner | Project Name | Primary Service | Estimated Project Cost | Q&A | Short List | Notes | ||
| 8/6/2024 | 8/20/2024 | OSU-240693 | The Ohio State University | PRB - Rms 0161, 0163, 0167M Lab Renovations | A/E | $1,500,000 | N/A | BDTAID, Inc.; Hasenstab Architects; SHYFT Collective LLC |
Attachment Preview
Request for Qualifications (Architect / Engineer)
State of Ohio Standard Forms and Documents
Administration of Project: Local Higher Education
PRB - Rms 0161, 0163, 0167M
Project Name Lab Renovations
Project Location Physics Research Building (0070)
City / County Columbus / Franklin
Owner
The Ohio State University
Delivery Method General Contracting
No. of paper copies requested (stapled, not bound)
0
Response Deadline 08/20/2024
2:00 PM local time
Project Number
OSU-240693
Project Manager
Carrie Hyde
Contracting Authority Local Higher Education
Prevailing Wages State
No. of electronic copies requested (PDF)
1
Submit the Statements of Qualifications (Form F110-330) via email to
PRB_-_Rms_0161_0163_0167M_MEP_Renovations.01_Selection@docs.e-builder.net
In the subject line, include the project number and name for RFQ you are responding to. See Section J of this RFQ for
additional submittal instructions.
Submit all questions regarding this RFQ in writing to Carrie Hyde at hyde.164@osu.edu with the project number included in
the subject line (no phone calls please). Questions will be answered and posted to the Opportunities page on the OFCC
website at Bids & RFQs on a regular basis until one week before the response deadline. The name of the party submitting a
question will not be included on the Q&A document.
Project Overview
A. Project Description
The project is to provide renovations, infrastructure modifications, and system modifications at The Ohio State University
Physics Research Building, Columbus Campus. The project scope will include existing labs 0161 and 0163 and pump
room 0167M to provide a state-of-the-art laser laboratory space to meet the needs for research. Labs 0161 and 0163 will
each house a quantity of (3) 4 ft x 10 ft optical tables that will hold the lasers, ultra-high vacuum chambers and related
electronics and represent the principal equipment at the heart of the research. Each table is fully contained within an
enclosure designed to create a controlled environment, provide safety, and to allow ease of access to the equipment
contained therein. Utilities including water, nitrogen, compressed air, and electrical power and wiring will be reconfigured
and modified to suit the new arrangements. An environmental control vestibule will be added to each lab to further
stabilize environmental conditions that could be disrupted by occupants entering or departing the room.
B. Scope of Services
The project and construction budget as listed in this RFQ is estimated. The full scope of the work is subject to change as
the design phase progresses. The project team will develop a Target Value Budget (TVB) based on the Owners Project
Requirements prior to schematic design development and utilize the Target Value Budget / Target Value Design process
throughout design.
The department has provided a well-developed Program of Requirements (POR), upon award of the Agreement,
commence with POR validation and Design.
The project shall follow the applicable University Sustainability Standards: https://fod.osu.edu/sites/default/files/div_18.pdf.
The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and
clarify with the Owner and/or the Contracting Authority, the cost breakdown of the Architect/Engineer Agreement detailed
cost components to address the Owner’s project requirements. Participate in the Encouraging Growth, Diversity & Equity
(EDGE) Program as required by statute and the Agreement. Required Professional Liability Insurance will be per Exhibit A
– A/E Terms and Conditions Article 7.2.6.
As required by the Agreement, and as properly authorized, provide the following categories of services: Program
Verification, Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support,
Conformed Documents, Construction Administration, Post-Construction, and Additional Services of all types.
F110-02-2022-MAR
Publish Date: 08/06/24
Page 1 of 5
Request for Qualifications (Architect / Engineer) continued
Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required
for each. A copy of the standard Agreement can be obtained at the OFCC website at Architect and Engineer Agreements.
The selected A/E will be required to sign the standard agreement. No modifications to the requirements in the agreement
will be accepted.
During the construction period, provide not less than 4 hours (excluding travel time) on-site construction administration
services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site
representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having
relevant and appropriate types of construction administration experience.
The project team (Owner / A/E / Contractor) will be required to utilize e-Builder, the University’s Project Management
System, for all compatible services required by the University.
The Ohio State University is dedicated to providing a safe and healthy environment for students, patients, staff, visitors,
and contractors. While not exclusive, guidelines governing safety expectations for construction/ renovation projects within
Ohio State buildings are set forth in the Building Design Standards Appendix V and are summarized here:
https://fod.osu.edu/resources, under the section titled “Construction Site Safety Requirements.”
Closeout Services: The closeout for this project is required to be delivered in an electronic cloud-based format using the
e-Builder Project Management System and adhere to The Ohio State University Project Closeout Standards. The Ohio
State University Project Closeout Standards can be accessed via the OSU FOD vender resource website
(https://fod.osu.edu/resources) under Post Construction / Close Out.
For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form
F110-330), below is a list of relevant scope of work requirements for this RFQ:
1. Research Lab Renovations
2. Experience with mechanical, electrical, plumbing requirements for laser labs
3. Experience with estimating and budget alignment for lab renovations.
For the purpose of the selection of 10 Relevant Projects in Section F of the Statement of Qualification (Form F110-330),
projects must be designed by the Lead Firm.
C. Estimated Budget / Funding
State Funding:
$0
Other Funding:
$1.5M
Construction Cost: $1M
Total Project Cost: $1.5M
D. Anticipated Schedule
Professional Services Start:
Construction Notice to Proceed:
Substantial Completion of all Work:
Professional Services Completed:
10 / 2024
03 / 2025
08 / 2025
11 / 2025
E. Estimated Basic Fee Range (see note below)
F. EDGE Participation Goal
8%
Percent of initial Total A/E Fee:
5%
NOTE: Basic Services include: (1) Program Verification, (2) Schematic Design, (3) Design Development, (4) Construction Documents,
(5) Bidding and Award OR GMP Proposal and Amendment (as applicable), (6) Construction Administration, and (7) Closeout services. The
Basic Fee includes all professional design services and consultant services necessary for proper completion of the Basic Services, including
validation of existing conditions (but not subsurface or hidden conditions) and preparation of cost estimates and design schedules for the
project. The Estimated Basic Fee Range is calculated as a percentage of the Estimated Budget for Construction Cost above. The Basic
Fee excludes any Additional Services required for the project.
G. Basic Service Providers Required (see note below)
Lead A/E Discipline: Architectural
Secondary
Lab Planning
Disciplines:
Mechanical Engineering
Electrical Engineering
Plumbing Engineering
Structural Engineering
Fire Protection
H. Additional Service Providers Required
Hazardous Materials Assessment
Audio / Visual
F110-02-2022-MAR
Publish Date: 08/06/24
Page 2 of 5
Request for Qualifications (Architect / Engineer) continued
Technology Engineering
NOTE: The lead A/E shall be (1) an architect registered pursuant to ORC Chapter 4703, (2) a landscape architect registered pursuant to ORC
Chapter 4703, or a (3) professional engineer or (4) professional surveyor licensed pursuant to ORC Chapter 4733.
I. Evaluation Criteria for Selection
• Demonstrated ability to meet Owner’s programmed project vision, scope, budget, and schedule on previous
projects.
• Demonstrated ability to meet Owner’s Sustainability Standards: https://fod.osu.edu/sites/default/files/div_18.pdf.
• Previous experience compatible with the proposed project (e.g., type, size).
• Relevant past work of prospective firm’s proposed consultants.
• Past performance of prospective firm and its proposed consultants.
• Qualifications and experience of individuals directly involved with the project.
• Proposer’s previous experience (numbers of projects, sizes of projects) when working with its proposed
consultants.
• Design quality and demonstrated ability of prospective firm and its proposed consultants to provide design
services which represent the University’s Design Guidelines for Buildings and Landscape buildings-
landscape.pdf
• Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM
schedules as a project management resource.
• Approach to and success of using partnering and Alternative Dispute Resolution.
• Proximity of prospective firms to the project site.
• Proposer’s apparent resources and capacity to meet the needs of this project.
• The selected A/E and all its consultants must have the capability to use the Internet within their normal business
location(s) during normal business hours.
Interested A/E firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program
form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract
with and use EDGE-certified Business Enterprise(s), as a part of the A/E’s team. The Intent to Contract and to Perform
and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be
attached to the A/E’s Technical Proposal. Both forms can be accessed via the OFCC website at Procurement Forms. The
Intent to Contract and to Perform form is again required at the Fee Proposal stage.
If the A/E firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a
completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform forms
signed by both parties with its Statement of Qualifications.
For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will
participate in the delivery of the proposed professional services solicited in the RFQ.
Interested A/E firms must indicate on their Statement of Qualifications, the locations where their services will be
performed in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D
related to providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting
purchases from or investment in any Russian institution or company. Failure to do so may cause their Statement of
Qualifications to be rejected.
J. Submittal Instructions
Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC
website at Procurement Forms.
Electronic submittals should be combined into one PDF file saved with the form name, project number listed on the RFQ
and your firm’s name (ex. F110-330_OSU-nnnnnn_Firm Name). Use the “print” feature of Adobe Acrobat or similar
software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go
to Advanced, then PDF Optimizer.
Statements of Qualifications must be submitted electronically by email. Submittals are limited to one email with a
maximum file size of 25 MB.
F110-02-2022-MAR
Publish Date: 08/06/24
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Request for Qualifications (Architect / Engineer) continued
Firms are requested to identify professional registrations, memberships, and credentials including: LEED GA, LEED AP,
LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials.
Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.
F110-02-2022-MAR
Publish Date: 08/06/24
Page 4 of 5
Architect / Engineer Selection Rating Form
State of Ohio Standard Forms and Documents
Project Name PRB - Rms 0161, 0163, 0167M MEP Renovations
Project Number OSU-240693
Proposer Firm
City, State, Zip
Selection Criteria
1. Primary Firm Location, Workload and Size (Maximum 10 points)
a. Proximity of firm to project site
b. Amount of fees awarded by Contracting Authority in
previous 24 months
c. Number of licensed professionals
Less than 100 miles
100 miles to 150 miles
More than 150 miles
Less than $200,000
$200,000 to $1,000,000
More than $1,000,000
Less than 2 professionals
2 to 10 professionals
More than 10 professionals
2. Primary Firm Qualifications (Maximum 30 points)
a. Project management lead
b. Project design lead
c. Technical staff
d. Construction administration staff
Experience / ability of project manager to
manage scope / budget / schedule / quality
Experience / creativity of project designer to
achieve owner’s vision and requirements
Experience / ability of technical staff to create
fully coordinated construction documents
Experience / ability of field representative to
identify and solve issues during construction
3. Key Consultant Qualifications (Maximum 20 points)
a. Key discipline leads
b. Proposed EDGE-certified Consultant participation*
Experience / ability of key consultants to
perform effectively and collaboratively
One point for every 2 percent increase in
professional services over the EDGE
participation goal
4. Overall Team Qualifications (Maximum 10 points)
a. Previous team collaboration
b. OSU Sustainability Standards or LEED** project
experience
c. BIM project experience
d. Team organization
Less than 2 sample projects
2 to 4 sample projects
More than 4 sample projects
LEED v4.0 or v4.1 projects
OSU Sustainability Standards projects
Training and knowledge
Direct project experience
Clarity of responsibility / communication
demonstrated by table of organization
5. Overall Team Experience (Maximum 30 points)
a. Previous team performance
b. Experience with similar projects / delivery methods
c. Budget and schedule management
d. Knowledge of Ohio Capital Improvements process
Past performance as indicated by
evaluations and letters of reference
Less than 3 projects
3 to 6 projects
More than 6 projects
Performance in completing projects within
original construction budget and schedule
Less than 3 projects
3 to 6 projects
More than 6 projects
Value
5
5
5
1
2
0
1
3
3
Max
=3
0 - 10
0-4
0 - 11
Max
= 20
0-5
0 - 15
0-5
1
2
3
Max
=3
1
Max
2
=2
1
Max
3
=3
0-2
0 - 10
0-3
4-6
7 - 10
0-5
0-1
2-3
4-5
Score
* Must be comprised of professional design services consulting firm(s) and NOT the lead firm – For more
information on scoring this and other criteria refer to the OFCC website under Procurement Forms.
** Leadership in Energy & Environmental Design administered by Green Building Certification Inc.
Notes:
Evaluator:
Name
Subtotal
F110-02-2022-MAR
Signature
Publish Date: 08/06/24
Date
Page 5 of 5
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