Cooling Tower Upgrade

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Bidders ID:	NBD18725008352706700
Due Date:	Sep 12, 2024
Posted Date:	Sep 4, 2024
Level of Government:	State & Local
State:	Ohio
Agency:	Ohio Facility Construction Commission
Category:	C - Architect and Engineering Services - Construction
Solicitation Number:	JSC-250001
Source:	Members Only

Publish Date	Due Date	Project Number	Owner	Project Name	Primary Service	Estimated Project Cost	Q&A	Short List	Notes
8/21/2024	9/12/2024	JSC-250001	Supreme Court of Ohio	Cooling Tower Upgrade	A/E	$1,500,000	Q&A	TBD

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Request for Qualifications (Architect / Engineer)

State of Ohio Standard Forms and Documents

Administration of Project: Ohio Facilities Construction Commission

Project Name Cooling Tower Upgrade

Response Deadline 09/12/2024

2:00 pm local time

Project Location 65 South Front Street

Project Number

JSC-250001

City / County Columbus / Franklin

Project Manager

Ben Trick

Owner

Supreme Court of Ohio

Contracting Authority OFCC

Delivery Method General Contracting

Prevailing Wages State

No. of paper copies requested (stapled, not bound)

No. of electronic copies requested (PDF)

Submit the requested number of Statements of Qualifications (Form F110-330) directly to Procurement at

procurement@ofcc.ohio.gov See Section J of this RFQ for additional submittal instructions.

Submit all questions regarding this RFQ in writing to Procurement at procurement@ofcc.ohio.gov with the project number

included in the subject line (no phone calls please). Questions will be answered and posted to the Opportunities page on the

OFCC website at http://ofcc.ohio.gov on a regular basis until one week before the response deadline. The name of the party

submitting a question will not be included on the Q&A document.

Project Overview

A. Project Description

The Thomas J. Moyer Ohio Judicial Center is located at 65 S. Front Street in Columbus, Ohio. The building was

completed in 1933 as the Ohio Departments Building. In 2004 the building opened as the Ohio Judicial Center after an

extensive remodeling and restoration effort. In 2011 the building was dedicated as the Thomas J. Moyer Ohio Judicial

Center. The scope of work includes replacement of (3) existing cooling towers on the north side of the

building. Additional scope to include, but not limited to, addressing misc. mechanical equipment, structural support,

roofing, and lightning protection. Detailed cost estimates will be developed during the design phase to also accommodate

the replacement of (3) cooling towers on the south side of the building and other items of work as necessitated to meet

the Supreme Court’s requirements.

B. Scope of Services

The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and

clarify with the Owner and/or the Contracting Authority, the cost breakdown of the Architect/Engineer Agreement detailed

cost components to address the Owner’s project requirements. Participate in the Encouraging Diversity, Growth& Equity

(EDGE) Program as required by statute and the Agreement.

Upon award of the Agreement, the selected Architect/Engineer (A/E) will commence by developing the Program of

Requirements (POR) with the owner. This is anticipated to consist of a comprehensive survey of all cooling towers/HVAC

system and a tailored, recommended replacement plan with construction cost estimate. The survey should consist of a

thorough inspection of, but not limited to, all cooling towers, other mechanical equipment, mechanical rooms and any

other elements needed to adequately determine the existing conditions and the required scope of work for the cooling

tower replacement project. Upon submission of the survey findings, the AE shall discuss with the owner to tailor the scope

as needed, value engineered to fit the project budget, and finalize the program of requirements. Phasing of the cooling

towers downtime will be needed as determined by building occupancy, and safe performance of the work. Note: the

survey/study and information stated above are considered part of the A/E’s Basic Services.

As required by the Agreement, and as properly authorized, provide the following categories of services: Program

Verification, Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support,

Conformed Documents, Construction Administration, Post-Construction, and Additional Services of all types.

Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required

for each. A copy of the standard Agreement can be obtained at the OFCC website at https://ofcc.ohio.gov.

During the construction period, provide not less than 4 hours (excluding travel time) on-site construction administration

services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site

representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having

relevant and appropriate types of construction administration experience.

F110-02-2022-MAR

Publish Date: 8/21/2024

Page 1 of 4

Request for Qualifications (Architect / Engineer) continued

For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form

F110-330), below is a list of relevant scope of work requirements for this RFQ:

1. Identify Project Delivery Method (MP, GC, CMR, DB)

2. Identify Role on Project (AOR, CMA, OA, CMR, DB, GC, Trade)

3. State of Ohio OFCC (Standard Documents / OAKS CI) experience

4. HVAC renovations in +30,000 SF facilities

5. Urban Mid-rise Building Experience

6. Security/Restricted Access Building/Site

7. Renovations in occupied facilities

C. Estimated Budget / Funding

State Funding:

$1,500,000.00

Other Funding:

Construction Cost: $1,287,000.00

Total Project Cost: $1,500,000.00

D. Anticipated Schedule

Professional Services Start:

Construction Notice to Proceed:

Substantial Completion of all Work:

Professional Services Completed:

02 / 25

02 / 26

10 / 26

12 / 26

E. Estimated Basic Fee Range (see note below)

8.25% to 8.5%

F. EDGE Participation Goal

Percent of initial Total A/E Fee:

5.0%

NOTE: Basic Services include: (1) Program Verification, (2) Schematic Design, (3) Design Development, (4) Construction Documents,

(5) Bidding and Award OR GMP Proposal and Amendment (as applicable), (6) Construction Administration, and (7) Closeout services. The

Basic Fee includes all professional design services and consultant services necessary for proper completion of the Basic Services, including

validation of existing conditions (but not subsurface or hidden conditions) and preparation of cost estimates and design schedules for the

project. The Estimated Basic Fee Range is calculated as a percentage of the Estimated Budget for Construction Cost above, including

the Owner’s contingency. The Basic Fee excludes any Additional Services required for the project.

G. Basic Service Providers Required (see note below)

Lead A/E Discipline: Architecture

Secondary

Disciplines:

Mechanical-Electrical-Plumbing Eng.

Structural Engineering

H. Additional Service Providers Required

Special Inpections

Quality Assurance Testing and Balancing

NOTE: The lead A/E shall be (1) an architect registered pursuant to ORC Chapter 4703, (2) a landscape architect registered pursuant to ORC

Chapter 4703, or a (3) professional engineer or (4) professional surveyor licensed pursuant to ORC Chapter 4733.

I. Evaluation Criteria for Selection

• Demonstrated ability to meet Owner’s programmed project vision, scope, budget, and schedule on previous

projects.

• Previous experience compatible with the proposed project (e.g., type, size).

• Relevant past work of prospective firm’s proposed consultants.

• Past performance of prospective firm and its proposed consultants.

• Qualifications and experience of individuals directly involved with the project.

• Proposer’s previous experience (numbers of projects, sizes of projects) when working with its proposed

consultants.

• Specification writing credentials and experience.

• Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM

schedules as a project management resource.

• Approach to and success of using partnering and Alternative Dispute Resolution.

• Proximity of prospective firms to the project site.

• Proposer’s apparent resources and capacity to meet the needs of this project.

• The selected A/E and all its consultants must have the capability to use the Internet within their normal business

location(s) during normal business hours.

• LEED and BIM criteria will not be evaluated for this selection. A Score of zero has been prefilled on the

score sheet.

Interested A/E firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program

form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract

F110-02-2022-MAR

Publish Date: 8/21/2024

Page 2 of 4

Request for Qualifications (Architect / Engineer) continued

with and use EDGE-certified Business Enterprise(s), as a part of the A/E’s team. The Intent to Contract and to Perform

and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be

attached to the A/E’s Technical Proposal. Both forms can be accessed via the OFCC website at https://ofcc.ohio.gov. The

Intent to Contract and to Perform form is again required at the Fee Proposal stage.

If the A/E firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a

completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform forms

signed by both parties with its Statement of Qualifications.

For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will

participate in the delivery of the proposed professional services solicited in the RFQ.

Interested A/E firms must indicate on their Statement of Qualifications, the locations where their services will be

performed in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D

related to providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting

purchases from or investment in any Russian institution or company. Failure to do so may cause their Statement of

Qualifications to be rejected.

J. Submittal Instructions

Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC

website at https://ofcc.ohio.gov.

Electronic submittals should be combined into one PDF file named with the project number listed on the RFQ and your

firm’s name. Use the “print” feature of Adobe Acrobat or similar software for creating a PDF rather than using a scanner. If

possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then PDF Optimizer. Also, please insert the

project number and firm name followed by “SOQ” in the email subject line.

Statements of Qualifications must be submitted electronically by email. Submittals are limited to one email with a

maximum file size of 25 MB.

Firms are requested to identify professional registrations, memberships and credentials including: LEED GA, LEED AP,

LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials.

Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.

F110-02-2022-MAR

Publish Date: 8/21/2024

Page 3 of 4

Architect / Engineer Selection Rating Form

State of Ohio Standard Forms and Documents

Project Name Cooling Tower Upgrade

Project Number JSC-250001

Proposer Firm

City, State, Zip

Selection Criteria

1. Primary Firm Location, Workload and Size (Maximum 10 points)

a. Proximity of firm to project site

b. Amount of fees awarded by Contracting Authority in

previous 24 months

c. Number of licensed professionals

Less than 25 miles

25 miles to 50 miles

More than 50 miles

Less than $500,000

$500,000 to $2,000,000

More than $2,000,000

Less than 3 professionals

3 to 10 professionals

More than 10 professionals

2. Primary Firm Qualifications (Maximum 30 points)

a. Project management lead

b. Project design lead

c. Technical staff

d. Construction administration staff

Experience / ability of project manager to

manage scope / budget / schedule / quality

Experience / creativity of project designer to

achieve owner’s vision and requirements

Experience / ability of technical staff to create

fully coordinated construction documents

Experience / ability of field representative to

identify and solve issues during construction

3. Key Consultant Qualifications (Maximum 20 points)

a. Key discipline leads

b. Proposed EDGE-certified Consultant participation*

Experience / ability of key consultants to

perform effectively and collaboratively

One point for every 2 percent increase in

professional services over the EDGE

participation goal

4. Overall Team Qualifications (Maximum 10 points)

a. Previous team collaboration

b. LEED** Registered / Certified project experience

c. BIM project experience

d. Team organization

Less than 4 sample projects

4 to 6 sample projects

More than 6 sample projects

Registered LEED v4.0 or v4.1 projects

Certified LEED v4.0 or v4.1 projects

Training and knowledge

Direct project experience

Clarity of responsibility / communication

demonstrated by table of organization

5. Overall Team Experience (Maximum 30 points)

a. Previous team performance

b. Experience with similar projects / delivery methods

c. Budget and schedule management

d. Knowledge of Ohio Capital Improvements process

Past performance as indicated by

evaluations and letters of reference

Less than 4 projects

4 to 6 projects

More than 6 projects

Performance in completing projects within

original construction budget and schedule

Less than 3 projects

3 to 6 projects

More than 6 projects

Value

Score

Max

0 - 10

0-5

0 - 10

Max

= 20

0 - 15

0-5

Max

0-2

0 - 10

0-3

4-6

7 - 10

0-5

0-1

2-3

4-5

* Must be comprised of professional design services consulting firms and NOT the lead firm - For more

information on scoring this and other criteria refer to Document F199-01 - PS Selection Rating Rubric.

** Leadership in Energy & Environmental Design administered by Green Business Certification Inc.

Notes:

Evaluator:

Name

Subtotal

Signature

Date

F110-02-2022-MAR

Publish Date: 8/21/2024

Page 4 of 4

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