Camera Security Systems
| Bidders ID: | NBD17614797728753625 |
|---|---|
| Due Date: | Apr 10, 2025 |
| Posted Date: | Mar 12, 2025 |
| Level of Government: | State & Local |
| State: | Texas |
| Agency: | Houston City Housing Authority |
| Category: |
|
| Solicitation Number: | RFP 25-08 |
| Source: | Members Only |
| Solicitation Number | title | Solicitation Documents | Deadline to Submit Questions | Deadline To Submit Responses | Solicitation Status |
| Camera Security Systems | 04/01/25 4:00 pm | 04/10/25 2:00 pm | Open |
Attachment Preview
2640 Fountain View Drive, Houston, Texas 77057 | 713.260.0600 |
REQUEST FOR PROPOSAL (RFP)
RFP 25-08
The Houston Housing Authority (“HHA”) and it affiliates and subsidiaries, has issued this solicitation
with the intent to establish a fixed price contract with an qualified firm(s) or independent contractor(s) to
provide HHA with an access and camera security system at Irvinton Village, in accordance with the
requirements specified herein.
Interested parties who wish to respond to this solicitation will submit the required documents to the below
individual by 2:00 P.M. Central Daylight Time (CDT) April 10, 2025
Houston Housing Authority (HHA)
Attn: Austin Crotts
Re: RFP 25-08 Access and Camera Security System at Irvinton Village
DO NOT OPEN
2640 Fountain View Drive, Houston, Texas 77057
Interested parties are encouraged, to check the HHA website prior to the submission of their sealed
response to ensure they are aware of any Amendment(s) that may affect this solicitation.
Interested parties shall send an e-mail acknowledgement to Purchasing@housingforhouston.com, that
they have downloaded this solicitation from HHA’s website. Doing so, will allow HHA to notify
interested parties of any Amendments that may affect this solicitation.
HHA will handle late submissions in accordance with Section 5 of HUD Form: Instructions to Bidders
for Contracts Public and Indian Housing Programs HUD Form 5369.
Questions regarding this solicitation will be sent via e-mail to Purchasing@housingforhouston.com with
“RFP 25-08” in the subject line by the date and time listed in Section 4.0 of this solicitation. Any changes to
the requirements specified herein will be done via an Amendment.
_3_-_1_2_-_2_0_2_5_____
Date
__________________________________
Austin Crotts
Procurement Manager
Houston Housing Authority (HHA)
A Fair Housing and Equal Employment Opportunity Agency. For assistance: Individuals with disabilities may contact the 504/ADA Administrator at 713-260-0353, TTY
713-260-0574 or 504ADA@housingforhouston.com
RFP 25-08
Page 1 of 15
TABLE OF CONTENTS
SUBJECT
SECTION
PAGE
I. ORGANIZATION OVERIEW
PROFILE OF HHA
1.0
3
II. SPECIAL TERMS AND CONDITIONS
INTENT
PERIOD OF PERFORMANCE
PROCUREMENT SCHEDULE
SCOPE OF WORK
SELECTION CRITERIA
SUBMITTALS
2.0
4
3.0
4
4.0
4
5.0
4
6.0
5
7.0
5
III. GENERAL TERMS AND CONDITIONS
AMENDMENTS
8.0
9
AVAILABILITY OF RECORDS
9.0
9
BASIS FOR AWARD
10.0
9
CANCELLING THE SOLICITATION
11.0
9
CONFIDENTIALITY OF SUBMITTALS
12.0
9
ETHICAL BEHAVIOR
13.0
10
FEDERAL REGULATIONS WITH
REGARD TO NONDISCRIMINATION
14.0
10
AND EQUAL OPPORTUNITY
INFORMALITIES
15.0
11
INSURANCE
16.0
11
MINORITY WOMEN BUSINESS
17.0
12
ENTERPRISE (M/WBE) PARTICIPATION
MISTAKES IN BIDS
18.0
12
PAYMENT TERMS
19.0
13
PERMITS
20.0
13
PROJECT MANAGER
21.0
13
QUESTIONS
22.0
13
REMOVAL OF EMPLOYEES
23.0
14
RESERVATION OF RIGHTS
24.0
14
RULES, REGULATIONS AND
25.0
14
LICENSING REQUIREMENTS
STANDARDS OF CONDUCT
26.0
14
SUBCONTRACTING
27.0
14
TAXES
28.0
14
TRAVEL AND REIMBURSEMENTS
29.0
14
VALIDITY OF RESPONSES
30.0
15
SUPPLEMENTS
31.0
15
RFP 25-08
Page 2 of 15
I. ORGANIZATION OVERVIEW
1.0 PROFILE OF THE HOUSTON HOUSING AUTHORITY
1.1 HHA is defined as Houston Housing Authority and all of its affiliates and subsidiaries.
1.2 Houston Housing Authority (HHA) and it affiliates and subsidiaries, are governed by the
Housing Authorities Law, codified in the Texas Local Government Code. It is a unit of
government and its functions are essential governmental functions. HHA operates and
manages its housing developments to provide decent, safe, sanitary and affordable housing
to low-income families, the elderly, and the disabled, and implements various programs
designed and funded by the U.S. Department of Housing and Urban Development (HUD).
HHA is a Public Housing Agency.
1.3 The property of HHA and it affiliates and subsidiaries, are used for essential public and
governmental purposes, and its property are exempt from all taxes, including sales tax on all
its purchases of supplies and services.
1.4 HHA and it affiliates and subsidiaries enters into and executes contracts and other
instruments that are necessary and convenient to the exercise of its powers.
1.5 HHA and it affiliates and subsidiaries maintains contractual arrangements with HUD to
manage and operate its Low Rent Public Housing program and administers the Section 8
Housing Assistance Payments programs. HHA’s programs are federally funded, and its
revenues are received from federal funds, administrative fees, development grants and rental
income.
1.6 HHA and it affiliates and subsidiaries provides affordable homes and services to more than
60,000 low-income Houstonians, including over 17,000 families housed through the
Housing Choice Voucher Program (HCVP), 4,200 living in 19 public housing and tax credit
developments, and an additional 716 in project-based voucher developments around the city.
END OF SECTION I
RFP 25-08
Page 3 of 15
II. SPECIAL TERMS AND CONDITIONS
2.0 INTENT
2.1 The Houston Housing Authority (“HHA”) and it affiliates and subsidiaries, has issued this
solicitation with the intent to establish a fixed price contract with an qualified firm(s) or
independent contractor(s) to provide HHA with an access and camera security system at
Irvinton Village, in accordance with the requirements specified herein.
2.2 This project includes the design, installation and five years of maintenance for the systm.
3.0 PERIOD OF PERFORMANCE
3.1 Selected Proposer will have ninety (90) business days to the install the HHA approved system
upon receipt of a Notice to Proceed (NTP) issued by HHA.
3.2 Any contract issued as a result of this solicitation will have a Period of Performance of five
(5) years for the maintenance of the system upon completion of installation.
4.0 PROCUREMENT SCHEDULE
4.1 The following is the anticipated procurement schedule for this solicitation:
EVENT
DATE
Date Solicitation Advertised
On-Site Pre-Bid Conference and Site
Visit
March 14, 2025
10 AM CT, March 25, 2025
Deadline for the submittal of written
questions
to Purchasing@housingforhouston.com
4 PM CT, April 1, 2025
Deadline for HHA to post Answers to
Questions submitted by the due date and
time.
Deadline for the receipt of sealed
responses
4 PM CT, April 3, 2025
2 PM CT, April 10, 2025
Note: Interested parties are responsible for monitoring HHA’s website to stay informed of any
Amendments that may affect this solicitation.
5.0 SCOPE OF WORK (SOW)
5.1 All services shall be provided per Exhibit A Scope of Work (SOW) attached herein this
solicitation.
RFP 25-08
Page 4 of 15
6.0 SELECTION CRITERIA
6.1 Interested parties who submits the required information by the specified due date and time
will have their responses evaluated by an HHA Evaluation Committee, who will utilize the
Evaluation Criteria in Exhibit B, to evaluate and score the responses.
6.2 HHA and it affiliates and subsidiaries reserves the right to make multiple awards(s), reject
responses at its discretion, request additional information from proposers, select the
successful proposers(s) at its sole discretion, and conduct negotiations to establish a contract
that is advantageous and beneficial to HHA and it affiliates and subsidiaries.
7.0 SUBMITTALS
7.1 All responses will conform to the requirements specified herein. Non-conforming responses
to will be considered non-responsive by HHA and it affiliates and subsidiaries, and no further
consideration to the response will be given.
7.1.1 HHA and it affiliates and subsidiaries are not responsible for any costs that are
incurred in the development and submittal of any responses to this solicitation.
7.1.2 All submissions, will become a part of HHA's official files, and HHA and it affiliates
and subsidiaries are not obligated to return them when they are in the possession of
HHA.
7.2 All responses will conform with the following submittal preparation.
7.2.1 Download the entire solicitation package and a completed response of the required
forms and/or documents on a unlocked flash drive. The company’s name or initials
shall be placed/etched/marked on the flash drive.
7.2.2 Prior to submitting to HHA and it affiliates and subsidiaries, verify the accuracy and
contents of the flash drive and the response submittal package.
7.2.3 Both the flash drive and completed response to this solicitation will be submitted in
a Sealed Package/Envelope/Box and/or Courier Package to HHA by the specified
due date and time.
7.2.4
HHA and it affiliates and subsidiaries, does not accept digital or faxed submittal of
the responses for this solicitation. It is at the respondent’s discretion to either e hand
delivered, mailed, and/or courier delivered the solicitation’s response by the
specified due date and time.
7.3 HHA will accept one (1) original version of the response inside a three-ring binder;
which will be hand, courier delivered or mailed to the location specified on page 1 of this
solicitation. The response will be tabbed, numerically sequenced, and shall contain the
following:
RFP 25-08
Page 5 of 15
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