108 - Decorations Interior & Exterior
| Bidders ID: | NBD17542508353673377 |
|---|---|
| Due Date: | Mar 19, 2025 |
| Posted Date: | Mar 12, 2025 |
| Level of Government: | State & Local |
| State: | Ohio |
| Agency: | City of Cleveland |
| Category: |
|
| Source: | Members Only |
108 - Decorations Interior & Exterior
File Number: 108
Closing Date: March 19, 2025, 3:00 PM
Requestor/Buyer: Gregory Hart
Contact Email:
ghart@clevelandohio.gov
Attachment Preview
INVITATION TO BID
(This is not an order.)
Page 1 of 4
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
Buyer: Gregory Hart
216-664-7076
ghart@clevelandohio.gov
Requestor: Janet Baird
216-265-6060
JBaird@clevelandairport.com
Procurement Folder
152083
RFB No.
RFB 3001 202500000000108
RFB Description
Decorations Interior & Exterior
RFB Closing Date/Time
March 19, 2025 3:00 PM
Department/Division Public Bid Opening Date/Time
3001
March 19, 2025 3:00 PM
SCHEDULE OF EVENTS
Event Description
Group/
Line#
Commodity Description
1 / 1 Decorations Interior & Exterior
Item Quantity/
UOM
Event Date
Service
Dates
From
To
Catalog
Discount
Holiday Decorations at CLE and BKL
Department of Port Control
Labor and materials necessary to design, deliver, install and de-install Holiday Decorations for 2025 and Seasonal displays in 2025/2026.
The 1st seasonal display is for 100th anniversary WHICH MUST BE installed before 6/30/25.
Contractor is responsible for all extension cords, anti-trip strips that go over extension cords, 3M hangers for cabochons and wreaths, surge
protectors, and any other materials necessary to secure, hang our mount fixtures and lighting, cords, trees and any other decorations. All
work must be temporary in nature and cause no damage to existing facilities.
Vendor to install Holiday decoration and must be completed no later than 11:59pm on Wednesday November 19, 2025, unless coordinated
with the Department of Port Control. Vendor to de-install all Holiday Decorations, no earlier than January 8, 2026, unless coordinated with
the Department of Port Control.
Seasonal displays will be installed in conjunction with photo op campaigns with 1 months notice. All seasonal displays must remain for a
minimum of 30 days and be removed upon request.
Vendor to include any price discounts offered if any.
Vendor to include labor rate per hour.
Vendor to install all decorations in Cleveland Hopkins International Airport and Burke Lakefront Airport during the hours of 9pm-3am
Tuesday and Wednesday.
Vendor to de-install all decorations in Cleveland Hopkins International Airport and Burke Lakefront Airport during the hours of 9pm-3am
Tuesday and Wednesday.
1.All products to be leased
2.All materials are replica/artificial unless otherwise agreed upon by Port Control
3.All trees are to be decorated to reflect the themed areas
4.All trees should have lights
Items are to include by not limited to the following:
Exterior near CLE sign
(14) 4-6 deer with white LED lights
(7) Existing trees will be lighted 6 high on trunks and branches w/ white LED lights wound tightly
Ticketing (color theme is CLE blue, green and silver)
(6) Revolving Doors will have
(12) 9 LED lighted garland, no dcor, to go around the top of the doors (2) 9 pieces per door)
(6) 3-4 Large, wooden Green, Blue, Silver Presents with bow on top, 1 per top of each door
(18) Assorted colorful foil wrapped presents, 3 per top of each door
INVITATION TO BID
(This is not an order.)
Page 2 of 4
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
Buyer: Gregory Hart
216-664-7076
ghart@clevelandohio.gov
Requestor: Janet Baird
216-265-6060
JBaird@clevelandairport.com
Procurement Folder
152083
RFB No.
RFB 3001 202500000000108
RFB Description
Decorations Interior & Exterior
RFB Closing Date/Time
March 19, 2025 3:00 PM
Department/Division Public Bid Opening Date/Time
3001
March 19, 2025 3:00 PM
(12) 5,6,7 flocked trees (2 per door)
Concourse A (color theme red and silver)
Throughout concourse on columns
(10) 34 mixed pine cabochons with red bow, red and silver ornaments
Throughout the concourse lattice ceilings
Red and silver alternating round ornaments (3-4) hanging 6 and 4 alternating from beam by fishing wire
(252) A-3
(525) A-6
(108) A-5
(108) A-11
(144) Paninis
Display at A-8/A-7 open seating area 360 photo opp.
Sleighs with presents, winter trees, winter animals: unlit
3- 7-8 trees with red silver bulbs and decorations red tree skirts
Red orbs and decorated presents to match
One large 5 sleigh with decorated gifts secured inside
One large stuffed reindeer (4 long by 3 high)
Central Checkpoint linear display by bypass door:
10 linear display with snow small silver and gold sleigh (2), silver and gold: 4 small 1.5 snowy trees, 2- 4 lit trees with taped down extension
cords, tree skirts in gold or silver
Concourse B (color theme red and gold)
Throughout the concourse on lattice ceiling:
red and gold alternating round ornaments (3-4) handing 6-4 alternating from beam by fishing wire
(162) B-2
(162) B-5/B-6
(36) B-7
Throughout concourse on columns
(10) 34 mixed pine cabochons with red and gold ornaments and bows
Corner before B-1 on floor and window ledge for layered look Wooded theme:
(3) 8-7 -6 trees lighted with white LED and decorated woodsy theme (owls, bark etc.) with snow and skirting
(1) white deer
(2) green 4trees with appearance of snow and lights
(1) 3 tree with lights and white frost on green branches
O
Ship To:
CHIA CENTRAL RECEIVING
CHIA CENTRAL RECEIVING
Vendor Response
Contract Amount
$
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
INVITATION TO BID
(This is not an order.)
Page 3 of 4
Buyer: Gregory Hart
216-664-7076
ghart@clevelandohio.gov
Requestor: Janet Baird
216-265-6060
JBaird@clevelandairport.com
Procurement Folder
152083
RFB Closing Date/Time
March 19, 2025 3:00 PM
RFB No.
RFB 3001 202500000000108
RFB Description
Decorations Interior & Exterior
Department/Division Public Bid Opening Date/Time
3001
March 19, 2025 3:00 PM
19451 FIVE POINTS RD
Cleveland, OH 44135
Vendor Response
Vendor Total Amount for Items
$
Vendor Total Amount for Services
$
Payment Discount Offer
%
Day(s)
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.
Delivery quoted must be stated in terms of work days after receipt of the order.
All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a
specified dollar amount inclusive of all shipping charges.
No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Shipping/Freight Charges
ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS
OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF
ALL SHIPPING CHARGES.
NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE
ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.
Call Buyer Only
Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed
above.
No Price increase
This Purchase Order does not permit price increases.
Missing information
It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and
completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies
in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a
protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
INVITATION TO BID
(This is not an order.)
Page 4 of 4
Buyer: Gregory Hart
216-664-7076
ghart@clevelandohio.gov
Requestor: Janet Baird
216-265-6060
JBaird@clevelandairport.com
Procurement Folder
152083
RFB Closing Date/Time
March 19, 2025 3:00 PM
RFB No.
RFB 3001 202500000000108
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM:
STREET ADDRESS:
CITY:
FED ID # / SSN #:
PHONE NO.:
EMAIL ADDRESS:
RFB Description
Decorations Interior & Exterior
Department/Division Public Bid Opening Date/Time
3001
March 19, 2025 3:00 PM
STATE:
FAX NO.:
ZIP CODE:
PLEASE PRINT CONTACT NAME:
AUTHORIZED SIGNATURE:
DATE:
All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.
RETURN BID TO:
Division of Purchases & Supplies
601 Lakeside Ave
Room 128, City Hall
Cleveland, OH 44114
Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall
receive competitive sealed bids through email. All City of Cleveland bids estimated to be
less than 50K in value will be submitted and received electronically via email. All bids
must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,
you will receive a reply indicating your bid has been received.
Bidder's Instructions
See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.
Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number
and Buyer’s Name must be identified in the email subject line. Also clearly state the
Document ID Number, Bid Description, Buyer's Name and Closing Date.
.
Bids received after the Closing Date, Closing Time and sent to any other
email address not identified in the Bidders Instruction cannot be
considered.
Northern Ireland Affidavit must be completed, signed and included with each bid.
The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov
Bids received after the Closing Date, Closing Time and sent to any other email
address not identified in the Bidders Instruction cannot be considered.
The bid documents must include:
The Document ID Number and Buyers Name in email subject line
PDF File of Request For Bid Form
Terms & Conditions.
Northern Ireland Affidavit.
Contact the Buyer immediately at the number on the Bid Form if you do not have all the
required documents.
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