1411825848 (ITN) Sewage Pump Station Wet Well and Process Tank Cleaning and Hauling Services - Class I, II, III, IV
| Bidders ID: | NBD17334294171214411 |
|---|---|
| Due Date: | Oct 8, 2024 |
| Posted Date: | Sep 30, 2024 |
| Level of Government: | State & Local |
| State: | Florida |
| Agency: | Jea |
| Category: |
|
| Source: | Members Only |
1411825848 (ITN) Sewage Pump Station Wet Well and Process Tank Cleaning and Hauling Services - Class I, II, III, IV
The purpose of this Invitation to Negotiate (the "ITN") is to solicit pricing and select a Company that can provide waste water residuals and sludge cake hauling and disposal services (the “Services” or “Work”) at the best value to JEA.
JEA requires the services of a Contractor to remove residuals and sludge cake from the various water reclamation facilities (WRF's), and other JEA-owned facilities within JEA service area and haul and dispose at one of three locations:
1.) Buckman Water Reclamation Facility (WRF) for further processing.
2.) Contractor permitted and regulatory approved land application sites.
JEA requires the services of a Contractor to remove residuals and sludge cake from the various water reclamation facilities (WRF's), and other JEA-owned facilities within JEA service area and haul and dispose at one of three locations:
1.) Buckman Water Reclamation Facility (WRF) for further processing.
2.) Contractor permitted and regulatory approved land application sites.
3.) Landfill disposal.
USE THIS LINK TO ACCESS THE SOLICITATION ON ZYCUS:
https://zsn.zycus.com/guest/genericRegister/JEA074/iSource/880412/
Response Due Date: September 17, 2024
Response Due Date: October 1, 2024
Response Due Date: October 8, 2024
Attachment Preview
Solicitation
For Participation in
Sewage Pump Station Wet Well and Process Tank Cleaning and Hauling Services - Class I, II, III, IV
Jacksonville, FL
Solicitation Number 1411825848
Optional Pre-Response Meeting via Microsoft Teams or Teleconference on August 22, 2024, at 11:30 AM
Meeting URL: https://teams.microsoft.com/l/meetup-
join/19%3ameeting_MmEwMjMwMTktMGJjZi00OGNmLWI4NDItZGYzYjg5Y2M0YzM1%40thread.v2/0?conte
xt=%7b%22Tid%22%3a%22c0d91960-576d-4631-bc37-56584b7dc8db%22%2c%22Oid%22%3a%22e7be08d4-
c756-4915-8e64-de1ddf39551a%22%7d
Meeting ID: 297 843 503 055
Passcode: frnDzW
Video Conference ID (VTC): 113 902 606 2
VTC URL: jea@m.webex.com
Dial-In: 1-469-208-1810
Dial-In Passcode: 276 930 62#
Email Darriel Brown (browdd@jea.com) 24 hours before the Pre-Response Meeting
so that your attendance can be confirmed.
Responses are due on September 17, 2024 by 12:00 PM EST
Responses shall be electronically submitted per instructions in this solicitation.
JEA will publicly open all Responses received from qualified Respondents on the Response Due Date, via
WebEx.
A meeting link will be provided within 48 hours of Response opening on jea.com
1411825848 Sewage Pump Station Wet Well and Process Tank Cleaning and Hauling
Services - Class I, II, III, IV
Page 1 of 37
Table of Contents
1. INVITATION TO NEGOTIATE .................................................................................................................... 6
1.1. INVITATION........................................................................................................................................ 6
1.1.1. SCOPE OF WORK (SOLICITATION).............................................................................................. 6
1.1.2. BACKGROUND............................................................................................................................... 6
1.1.3. INVITATION TO NEGOTIATE (ITN) ............................................................................................. 6
1.1.4. ZYCUS INSTRUCTIONS................................................................................................................. 7
1.1.5. QUESTIONS .................................................................................................................................... 8
1.1.6. PRE-RESPONSE MEETING ............................................................................................................ 8
1.1.7. OPENING OF RESPONSES ............................................................................................................. 8
1.1.8. ALTERNATE PROVISIONS AND CONDITIONS........................................................................... 8
1.1.9. MINIMUM QUALIFICATIONS....................................................................................................... 8
1.1.10. NUMBER OF CONTRACTS TO BE AWARDED........................................................................ 8
1.1.11. INSURANCE REQUIREMENTS ................................................................................................. 9
1.1.12. OPTIONAL USE OF JACKSONVILLE SMALL AND EMERGING BUSINESS (JSEB)
PROGRAM .................................................................................................................................................... 9
1.1.13. REQUIRED FORMS TO BE SUBMITTED WITH RESPONSE ................................................... 9
1.2. EVALUATION METHODOLOGY..................................................................................................... 10
1.2.1. BASIS OF AWARD – HIGHEST EVALUATED............................................................................ 10
1.2.2. EVALUATION AND NEGOTIATION PROCESS.......................................................................... 10
1.3. SELECTION CRITERIA..................................................................................................................... 10
1.3.1. SELECTION CRITERIA (SOLICITATION)................................................................................... 10
1.3.2. QUOTATION OF RATES .............................................................................................................. 11
1.3.3. PAST PERFORMANCE /EXPERIENCE EVALUATION............................................................... 11
1.3.4. EQUIPMENT LIST......................................................................................................................... 11
1.3.5. PROVIDE AN ORGANIZATIONAL STRUCTURE AND MANAGEMENT PLAN TO ENSURE
THE SPECIFICATIONS OF THE CONTRACT ARE ACHIEVED (ORGANIZATIONAL STRUCTURE).. 11
1.3.6. ABILITY TO DESIGN AN APPROACH AND WORK PLAN TO MEET THE PROJECT
REQUIREMENTS (QUALITY METRICS).................................................................................................. 11
1.3.7. TIE.................................................................................................................................................. 11
1.4. GENERAL INSTRUCTIONS.............................................................................................................. 12
1.4.1. ADDENDA..................................................................................................................................... 12
1.4.2. SAFETY QUALIFICATION REQUIREMENT............................................................................... 12
1.4.3. CONTRACT EXECUTION AND START OF WORK .................................................................... 12
1.4.4. EX PARTE COMMUNICATION ................................................................................................... 12
1.4.5. CERTIFICATION AND REPRESENTATIONS OF THE COMPANY............................................ 12
1.4.6. ETHICS .......................................................................................................................................... 13
1.4.7. JEA PUBLICATIONS..................................................................................................................... 13
1.4.8. MATHEMATICAL ERRORS ......................................................................................................... 14
1.4.9. MODIFICATION OR WITHDRAWAL OF RESPONSES .............................................................. 14
1.4.10. PROHIBITION AGAINST CONTINGENT FEES ...................................................................... 14
1.4.11. PROTEST OF SOLICITATION AND AWARD PROCESS ........................................................ 14
1.4.12. RESERVATION OF RIGHTS TO JEA ....................................................................................... 14
1.4.13. SUNSHINE LAW ....................................................................................................................... 14
1.4.14. SUBCONTRACTORS ................................................................................................................ 15
2. CONTRACT TERMS AND CONDITIONS.................................................................................................. 15
2.1. CONTRACT DOCUMENT TERMS AND CONDITIONS .................................................................. 15
2.2. DEFINITIONS .................................................................................................................................... 16
2.2.1. DEFINITIONS................................................................................................................................ 16
2.2.2. ACCEPTABLE PERFORMANCE OR ACCEPTABLE PERFORMER ........................................... 16
2.2.3. ACCEPTANCE............................................................................................................................... 16
2.2.4. ADDENDUM/ADDENDA.............................................................................................................. 16
2.2.5. ANNIVERSARY DATE ................................................................................................................. 16
2.2.6. AWARD ......................................................................................................................................... 16
2.2.7. BLANKET PURCHASE AGREEMENT......................................................................................... 16
2.2.8. BLANKET RELEASE .................................................................................................................... 16
1411825848 Sewage Pump Station Wet Well and Process Tank Cleaning and Hauling
Services - Class I, II, III, IV
Page 2 of 37
2.2.9. CHANGE ORDER.......................................................................................................................... 16
2.2.10. COMPANY ................................................................................................................................ 16
2.2.11. COMPANY REPRESENTATIVE............................................................................................... 16
2.2.12. COMPANY SUPERVISOR ........................................................................................................ 17
2.2.13. CONTRACT............................................................................................................................... 17
2.2.14. CONTRACT ADMINISTRATOR............................................................................................... 17
2.2.15. CONTRACT AMENDMENT ..................................................................................................... 17
2.2.16. CONTRACT DOCUMENTS ...................................................................................................... 17
2.2.17. CONTRACT PRICE ................................................................................................................... 17
2.2.18. CONTRACT TIME..................................................................................................................... 17
2.2.19. DEFECT ..................................................................................................................................... 17
2.2.20. DELIVERY ................................................................................................................................ 17
2.2.21. HOLIDAYS ................................................................................................................................ 17
2.2.22. INVOICE.................................................................................................................................... 17
2.2.23. JEA............................................................................................................................................. 18
2.2.24. JEA REPRESENTATIVES ......................................................................................................... 18
2.2.25. JSEB........................................................................................................................................... 18
2.2.26. PERFORMANCE - ACCEPTABLE PERFORMANCE/PERFORMER ....................................... 18
2.2.27. PERFORMANCE - TOP PERFORMANCE/PERFORMER ........................................................ 18
2.2.28. PERFORMANCE - UNACCEPTABLE PERFORMANCE/PERFORMER.................................. 18
2.2.29. PROJECT MANAGER ............................................................................................................... 18
2.2.30. PURCHASE ORDER.................................................................................................................. 18
2.2.31. QUALITY ASSURANCE ........................................................................................................... 18
2.2.32. QUALITY CONTROL................................................................................................................ 18
2.2.33. RESPONSE ................................................................................................................................ 18
2.2.34. RESPONDENT........................................................................................................................... 18
2.2.35. SUBCONTRACTOR .................................................................................................................. 18
2.2.36. SOLICITATION ......................................................................................................................... 19
2.2.37. TASK ORDER............................................................................................................................ 19
2.2.38. TERM......................................................................................................................................... 19
2.2.39. TOP PERFORMANCE OR TOP PERFORMER ......................................................................... 19
2.2.40. UNACCEPTABLE PERFORMANCE OR UNACCEPTABLE PERFORMER ............................ 19
2.2.41. UNIT PRICE............................................................................................................................... 19
2.2.42. WORK........................................................................................................................................ 19
2.2.43. WORK ORDER.......................................................................................................................... 19
2.3. CONTRACT DOCUMENTS............................................................................................................... 19
2.3.1. ORDER OF PRECEDENCE ........................................................................................................... 19
2.4. PRICE AND PAYMENTS .................................................................................................................. 19
2.4.1. PAYMENT METHOD – UPON DELIVERY AND INVOICE ........................................................ 19
2.4.2. PRICE ADJUSTMENT ................................................................................................................... 20
2.4.3. COST SAVING PLAN.................................................................................................................... 20
2.4.4. DISCOUNT PRICING .................................................................................................................... 20
2.4.5. INVOICING AND PAYMENT TERMS ......................................................................................... 20
2.4.6. LIQUIDATED DAMAGES FOR LATE INVOICES ....................................................................... 21
2.4.7. JSEB - INVOICING AND PAYMENT ........................................................................................... 21
2.4.8. OFFSETS........................................................................................................................................ 21
2.4.9. TAXES ........................................................................................................................................... 21
2.5. WARRANTIES AND REPRESENTATIONS...................................................................................... 21
2.5.1. WARRANTIES - SERVICES.......................................................................................................... 21
2.6. INSURANCE, INDEMNITY AND RISK OF LOSS............................................................................ 22
2.6.1. INSURANCE.................................................................................................................................. 22
2.6.2. INDEMNIFICATION ..................................................................................................................... 23
2.6.3. TITLE AND RISK OF LOSS .......................................................................................................... 23
2.7. TERM AND TERMINATION............................................................................................................. 23
2.7.1. TERM OF CONTRACT – DEFINED DATES................................................................................. 23
2.7.2. TERMINATION FOR CONVENIENCE ......................................................................................... 23
1411825848 Sewage Pump Station Wet Well and Process Tank Cleaning and Hauling
Services - Class I, II, III, IV
Page 3 of 37
2.7.3. TERMINATION FOR DEFAULT................................................................................................... 23
2.7.4. SELF HELP .................................................................................................................................... 24
2.8. CONFIDENTIALITY AND OWNERSHIP OF DOCUMENTATION ................................................. 25
2.8.1. PUBLIC RECORDS LAWS............................................................................................................ 25
2.8.2. PROPRIETARY INFORMATION .................................................................................................. 26
2.8.3. PUBLICITY AND ADVERTISING ................................................................................................ 26
2.8.4. PATENTS AND COPYRIGHTS ..................................................................................................... 26
2.8.5. WORK MADE FOR HIRE.............................................................................................................. 27
2.9. LABOR............................................................................................................................................... 27
2.9.1. QUALIFICATION OF EMPLOYEES, SUBCONTRACTORS AND AGENTS ............................... 27
2.9.2. NONDISCRIMINATION................................................................................................................ 27
2.9.3. LEGAL WORKFORCE .................................................................................................................. 28
2.9.4. PROHIBITED FUTURE EMPLOYMENT ...................................................................................... 28
2.9.5. HIRING OF OTHER PARTY'S EMPLOYEES ............................................................................... 28
2.9.6. COMPANY'S LABOR RELATIONS .............................................................................................. 28
2.10. COMPANY'S RESPONSIBILITIES AND PERFORMANCE OF THE CONTRACT .......................... 28
2.10.1. JEA ACCESS BADGES ............................................................................................................. 28
2.10.2. BACKGROUND CHECKS AND OTHER INFORMATION SECURITY POLICIES ................. 29
2.10.3. JEA CRITICAL INFRASTRUCTURE PROTECTION (CIP) ...................................................... 29
2.10.4. TRANSITION SERVICES.......................................................................................................... 30
2.10.5. COMPANY REPRESENTATIVES............................................................................................. 30
2.10.6. COMPANY REVIEW OF PROJECT REQUIREMENTS............................................................ 30
2.10.7. OVERSHIPMENTS.................................................................................................................... 31
2.10.8. RETURNED OR UNUSED MATERIALS .................................................................................. 31
2.10.9. LICENSES.................................................................................................................................. 31
2.10.10. SAFETY AND PROTECTION PRECAUTIONS ........................................................................ 31
2.10.11. DROP AND PICKUP OF EQUIPMENT ..................................................................................... 31
2.10.12. JEA CHANGES TO ORDER ...................................................................................................... 31
2.10.13. TELEPHONE CONSUMER PROTECTION ACT (“TCPA”)...................................................... 31
2.11. VENDOR PERFORMANCE EVALUATION ..................................................................................... 32
2.11.1. VENDOR PERFORMANCE EVALUATION ............................................................................. 32
2.12. JEA RESPONSIBILITIES................................................................................................................... 33
2.12.1. SUSPENSION OF WORK .......................................................................................................... 33
2.12.2. FORCE MAJEURE..................................................................................................................... 33
2.12.3. COORDINATION OF SERVICES PROVIDED BY JEA............................................................ 33
2.13. MISCELLANEOUS PROVISIONS..................................................................................................... 34
2.13.1. AMBIGUOUS CONTRACT PROVISIONS................................................................................ 34
2.13.2. AMENDMENTS......................................................................................................................... 34
2.13.3. APPLICABLE STATE LAW; VENUE; SEVERABILITY .......................................................... 34
2.13.4. CUMULATIVE REMEDIES ...................................................................................................... 34
2.13.5. ENTIRE AGREEMENT.............................................................................................................. 34
2.13.6. EXPANDED DEFINITIONS ...................................................................................................... 34
2.13.7. HEADINGS ................................................................................................................................ 34
2.13.8. INDEPENDENT CONTRACTOR .............................................................................................. 34
2.13.9. LANGUAGE AND MEASUREMENTS ..................................................................................... 34
2.13.10. MEETINGS AND PUBLIC HEARINGS .................................................................................... 35
2.13.11. NEGOTIATED CONTRACT...................................................................................................... 35
2.13.12. NONEXCLUSIVE ...................................................................................................................... 35
2.13.13. REFERENCES ........................................................................................................................... 35
2.13.14. UNIFORM COMMERCIAL CODE ............................................................................................ 35
2.13.15. MERGER ................................................................................................................................... 35
2.13.16. RIGHT TO AUDIT AND FINANCIAL REPORTING ................................................................ 35
2.13.17. SEVERABILITY ........................................................................................................................ 36
2.13.18. SUBCONTRACTING OR ASSIGNING OF CONTRACT .......................................................... 36
2.13.19. SURVIVAL ................................................................................................................................ 36
2.13.20. TIME AND DATE...................................................................................................................... 37
1411825848 Sewage Pump Station Wet Well and Process Tank Cleaning and Hauling
Services - Class I, II, III, IV
Page 4 of 37
2.13.21. TIME OF ESSENCE ................................................................................................................... 37
2.13.22. WAIVER OF CLAIMS ............................................................................................................... 37
3. TECHNICAL SPECIFICATIONS/DETAILED SCOPE OF WORK ............................................................. 37
3.1. TECHNICAL SPECIFICATIONS/DETAILED SCOPE OF WORK (APPENDIX A) .......................... 37
4. FORMS........................................................................................................................................................ 37
4.1. FORMS (APPENDIX B) ..................................................................................................................... 37
1411825848 Sewage Pump Station Wet Well and Process Tank Cleaning and Hauling
Services - Class I, II, III, IV
Page 5 of 37
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